tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

Tender No. Hindustan Petroleum Corporation Limited Page 82 of 94
Tender for Road Transportation of Bulk POL products: MS
/HSD and Branded fuels
iii. Payment of road tax, insurance and any other fees like permit, route fee etc., levied by
statutory authorities;
iv. Cost of fuel, lubricants, tyres, repair etc;
v. Calibration fees and other fee payable to Weights & Measures Department;
vi. Compensation or any other benefit payable to Tank Truck Crew and it’s other staff or
third party under any statute or regulation both under regular working and arising from
accident etc.;
(b) Carrier shall keep Company indemnified in respect of above. In case, Company is made
liable to pay any part of above cost, the same shall be recovered from the Carrier. The
Company shall not be obliged to contest any claim made upon it for payment.
(c) It is agreed that the Tank Trucks covered by this Agreement shall operate at the sole risk of
the Carrier. In no case, Company would be held responsible for any loss or damage done
to / by the Tank Truck while on the Company's work or parked in their premises or
anywhere else.
(d) Carrier shall make their own arrangement for parking of their vehicle overnight and / or
during holidays.
(e) The Carrier shall comply with all statutory provisions relating to his trade / business /
profession including his own employees or employees engaged by the Carrier and Oil
Company shall not be responsible for his omission or commission.
The Tank Trucks offered shall, during the period of agreement, Comply at all times With
Valid Permits, Rules And Regulations Of Statutory/ Government Authorities including
provisions of Motor Vehicle Acts/ Motor Vehicle Rules and Carriage by Road Act 2007/
Rules 2011.
6.
(a) The Company will pay to the Carrier for the transportation work undertaken from the
loading location and at the rates detailed in LOI / Work Order. This rate shall be valid for all
roads and weather conditions and are calculated from loading location.
(b) The above rates are subject to escalation / de-escalation as per formula given in Schedule-
A & B.
(i) Subject to compliance with TDG (as applicable) by the carrier, payments will be made
on monthly basis by 15 th of succeeding month.
(ii) The payment shall be tendered to the contractor in electronic mode (e-payment) through
any of the designated banks. The contractor will comply by furnishing full particulars of
bank account (mandate) to which the payments will be routed. Owner reserves the right
to make payment in alternate mode also.
(iii) The contractor shall provide accurate particulars of PAN number as required, to enable
issuance of TDS (Tax deduction at source) certificate.
(iv) Octroi charges levied on the product would be reimbursed by the Company against
production of original receipts.
(v) Entry / Transit / Bridge / Toll (Pathkar) taxes paid by the Carrier for their Tank Trucks
while transporting petroleum products under this Contract would be reimbursed by the
Company on round-trip basis subject to production of original receipts for payment.
Company's decision whether any charge is reimbursable or not would be final and
binding on the Carrier.
(vi) Successful bidder will be made member of HPCL loyalty card (Drive Track Fleet card)
and 25% of the total PCB payment due to the transporter will be paid through HPCL
loyalty card (Drive Track Fleet card).
(c) The transport charges payable under this Agreement are based on shortest route approved
by the Company on the round trip basis (called RTKM). A list of current RTKMs applicable
to storage points where subject Tank Trucks are based is available with concerned storage
point. Company would, however, be entitled to revise these RTKMs from time to time,
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Seal Signature of Tenderer