tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

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Tender No. Hindustan Petroleum Corporation Limited Page 6 of 94 Tender for Road Transportation of Bulk POL products: MS /HSD and Branded fuels All the documents of the Technical bid are to be submitted in the envelope after pasting page no. 92 duly filled in on the top. The envelope is to be closed and sealed by gum/ adhesive. 11. Price Bid: All the documents of the price bid/ rate schedule are to be submitted in the envelope after pasting page no. 93 duly filled in on the top. The envelope is to be closed and sealed by gum/ adhesive. IMPORTANT: (i) Tenderers should not put price bid/ rate schedule document in the envelope containing Technical bid. Separate envelops shall be used for Technical bid and Price bid. (ii) Both envelopes Technical Bid and Price Bid are to be placed in envelope after pasting page no. 94 duly filled on the top, which should be closed and sealed by gum/ adhesive and put in the designated Tender boxes before the closing time and date at the following address: HINDUSTAN PETROLEUM CORPORATION LIMITED PANIPAT REGIONAL OFFICE E-22, INDUSTRIAL AREA NEAR OLD COURT PANIPAT,HARYANA PIN 132103 Tender Issuing Authority Seal Signature of Tenderer 6
Tender No. Hindustan Petroleum Corporation Limited Page 7 of 94 Tender for Road Transportation of Bulk POL products: MS /HSD and Branded fuels Special Terms and Conditions 1. Dealer-Cum Transporters In order to bring about greater efficiency in the management of the Retail Outlet operations with the ultimate objective of delivering products of right Quality and correct Quantity to their end users/customers, HPC encourages the Retail Outlet dealers to uplift their own requirement of products through their own tank trucks, by participating in the transportation tender as Dealer Cum Transporters, to avail of preferential terms & conditions as stated under applicable sections in this tender. Dealers of HPCL who are attached to the supply location Bahadurgarh Terminal, for which this tender is being floated, may participate in the tender as dealer-cum-transporters, if they wish to uplift their supplies in their own tank trucks. They should do so in the same name and style of the firm as appearing in the existing retail outlet dealership agreement executed with HPC. A copy of the valid dealership agreement is required to be submitted along with the tender. For such Dealers, TTs offered have to be owned by: (1) The Sole proprietor or the Dealership Firm, in case of proprietorship (2) The Dealership Firm or any of the partners, in case of partnership (3) The company or The Cooperative Society (not in the name of Director), in case of a limited Company or Cooperative Society as the case may be. It may be noted that (a). Tank trucks offered by Dealer cum Transporter shall be utilized only for carrying loads for their own product requirement and shall not be utilized for supplies to other retail outlets. (b) SKO resellers cannot participate in this tender as dealer-cum-transporters for MS/HSD supplies. However they may participate as transporter. (c) A retail outlet dealer attached to a particular location is not allowed to participate as dealer-cum-transporter in another location. 2. Consortium of Dealers: Dealers may form a consortium to take part in the Bulk POL Transportation tender, for uplifting their own requirement, for which, the following terms will be applicable: i. The dealers forming the consortium shall be located in the same sector –either FDZ or BFDZ ii. Each of the tank trucks offered by the consortium shall be owned by any of the members of the consortium. iii. Supplies to the Members of the consortium shall be made in full loads only, that is, part loads to multiple dealers in the same trip shall not be permitted. iv. No change in the consortium shall be permitted during the entire contract period. v. It is the responsibility of the tenderer to obtain an undertaking from each of the other consortium retail outlet dealers as per the proforma enclosed in this tender document and submit the same along with the tender. vi. Each member of the consortium shall be individually responsible for the Quality and the Quantity of the petroleum products received at their retail outlet premises through the tank trucks of the consortium, irrespective of which of the consortium’s tank trucks has delivered the product. vii. It shall be entirely responsibility of the tenderer to resolve the disputes if any, amongst the consortium retail outlet dealers. Seal Signature of Tenderer 7
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tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

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