tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

Tender No. Hindustan Petroleum Corporation Limited Page 28 of 94
Tender for Road Transportation of Bulk POL products: MS
/HSD and Branded fuels
General Terms & Conditions:
1. Relatives (as per list enclosed) of officer/s responsible for award and execution of this contract
in the Oil Company are not permitted to quote against this tender. The tenderer shall be
obliged to report the name/s of person/s who are relatives of any officers of the Oil Company
or any officer in the State or Central Government, and who are working with the tenderer in
their employment or are subsequently employed by them. Any violation of this condition even if
detected subsequent to the award of contract, would amount to breach of contract on
tenderer’s part entitling the Oil Company to all rights and remedies available thereof including
termination of contract.
2. All rates quoted should be both in words and figures. In case of any difference between the
two, the rates quoted in words shall be considered as final and authentic.
3. Rates offered would be valid and binding on the tenderer for 180 days from the date of
opening of tender unless extended by mutual consent in writing. During the validity period,
tenderer will not be allowed either to withdraw or revise his offer on his own. Breach of this
provision will entail forfeiture of the Earnest Money Deposit. Once the tender is accepted and
work awarded, the rates will be valid for the entire contractual period.
4. The Oil Company reserve the right, at their sole discretion, and without assigning any reason
whatsoever, to:
a) Negotiate with any or all tenderers,
b) Divide the work among contractor(s),
c) Reject any or all tenders either in full or in part,
d) Assign the offered and accepted Tank Trucks to any location, and
e) Engage additional contractors / Tank Trucks at any time without giving any notice
whatsoever to the contractor/s already appointed against this Tender.
5. For Tank Trucks under operation with any other Oil Company, a “No Objection Certificate” is to
be obtained from the concerned Oil Company for placing the same fully in the service of HPC
against this tender. (This activity will be carried out at the time of signing the transport
contract). Tenderer should offer separate tank trucks for each tender. Same tank trucks offered
for more than one location will be rejected at all locations offered.
6. The tenderer should study all the operations/ local conditions at the loading/ unloading point/s
and route/s. Tenderers would be presumed to have acquainted themselves with the working
conditions existing at the location, before submission of the tender.
7. Tenderer should deposit the sealed tender well before the closing time and date in the tender
Box earmarked for this purpose at the office mentioned in the tender notice. No tender
document shall be entertained after due date and time of submission of tender. HPC will not
be responsible for the delay under any circumstances whatsoever if the tender is not
submitted before the closing date and time and in the correct tender box.
8. Tenders not meeting the tender terms & conditions or incomplete in any respect or with any
additions/ deletions or modifications are liable to be summarily rejected without any further
communication to the tenderers and decision of HPC in this respect will be final and binding
9.
a. In the case of Multiple rates, the Corporation reserves its right to give preference to TTs of
tenderers accepting lowest rate, as far as possible, over other TTs while giving loads. In other
words, the tenderer accepting the lowest rate may get higher % age of business.
Seal Signature of Tenderer
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