tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

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Tender No. Hindustan Petroleum Corporation Limited Page 78 of 94 Tender for Road Transportation of Bulk POL products: MS /HSD and Branded fuels UNDERTAKING Attachment no.: 12 I/We, ________________________________________________ , aged about __ years, residing at/having my/our office at ___________________________________, do hereby solemnly affirm and state as under:- 1. I/We have perused Tender No. ______________ dated ________ for Road Transportation of Bulk POL Products : MS/HSD and Branded Fuels floated by Hindustan Petroleum Corporation Limited. 2. One of the conditions in the Tender is with regard to installation/ provision of Vehicle Tracking System (VTS). 3. It is also one of the conditions that a sum of Rs. 750/- per month, towards the cost of installation/provision of VTS, shall be recovered from the successful bidders who may be awarded with the contract, from their monthly PCB payments in terms of Clause 9 (d) of the Special Terms and conditions forming part of the above Tender. 4. Therefore, in pursuance of the above, I/we hereby undertake to the Corporation that I/we have no objection for the Corporation recovering an amount of Rs.750/- as mentioned in Clause 9 (d) of the Special Terms and Conditions forming part of the Tender, through deduction from my/our monthly bills, upon being awarded the contract, from the first month itself, irrespective of when the VTS system is installed. I/We shall not raise any objection whatsoever in this regard. 7. That this undertaking is being given by me/us to the Corporation as per terms and conditions of the above Tender. Place : _________________ -------------------------- Date : __________________ Seal Signature of Tenderer 78
Tender No. Hindustan Petroleum Corporation Limited Page 79 of 94 Tender for Road Transportation of Bulk POL products: MS /HSD and Branded fuels Bulk Petroleum Products Road Transport Agreement THIS AGREEMENT made ______________ day of ________ 2012(year) between ____________________________ a Company registered under Indian Companies Act, 1913/1956 having registered office at __________________________________ hereinafter called `THE COMPANY' (which expression unless repugnant to the context shall include its successors and assigns) of the ONE PART and M/S _______________________________________ a Proprietorship / Partnership Firm / Private Limited / Limited Company/ Consortium, having registered office / place of business at ___________________________ hereinafter called “THE CARRIER” or Carrier (which expression shall be deemed to include legal heirs and executors of the present constituents in case of firm or official liquidator in case of Company) of the OTHER PART. WHEREAS the Company is engaged in refining Crude oil and storing, distributing and selling of the petroleum products and for this purpose require Tank Trucks for Road transportation of bulk petroleum products from their various storage points to retail outlet dealers / customers / other storage points. WHEREAS the Carrier is engaged in the business of operating Tank Trucks and is interested in above transportation job of the Company. WHEREAS the carrier has participated in the Tender No_______________ dated __________ for transportation of Bulk POL products like MS/HSD by tank trucks, from the __________ Depot /Terminal to various retail outlet dealers, customers and other locations of HPC, and has been awarded work order on the basis of the terms and conditions contained therein. Now therefore, it is agreed between the parties as follows: - 1. All terms & conditions stipulated in the Notice Inviting Tender No.__________ dated ______, Guidelines for Tenderers, Tender Terms & Conditions, Declarations, this Agreement and other documents furnished with the Tender and related correspondence shall form part of the contract. The carrier shall abide by and fulfill all the requirements as stated in the tender No. ________ dated _______ basis which the LOI / Work order has been issued and this contract agreement is being entered into. The Carrier will provide the Company with _____ no. of Tank Trucks for transporting petroleum products as per LOI / Work Order issued by the Oil Company. Carrier has certified that it is the owner and / or sufficiently entitled to operate these Tank Trucks throughout the Agreement period and these Tank Trucks are not under Agreement with any other party. Further, these Tank Trucks shall remain under exclusive use with the Company throughout the Contract period. 2. a) Each of the Tank Truck would be attached to a particular loading location / storage point of the Company as per LOI / Work Order issued by the Oil Company. The Tank Truck would be required to carry bulk petroleum products from the particular loading location (Bahadurgarh Terminal) to Company's Retail Outlets / Consumers / other storage points as would be instructed by the Company from time to time. Seal Signature of Tenderer 79
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tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

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