tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

Tender No. Hindustan Petroleum Corporation Limited Page 32 of 94
Tender for Road Transportation of Bulk POL products: MS
/HSD and Branded fuels
19. Execution of Agreement:
1. Successful tenderer/s will be required, before undertaking the contract, to execute the
Agreement, within 15 days of the date of issue of the LOI/work-order and should physically
place the TT at the location within 30 days from the issue of LOI / Work Order. In case of
failure, the HPC will have the right to reject the induction of such TTs.
2. Placement of TTs less than Number mentioned in LOI / Work Order shall not be permitted.
3. Tank trucks placed for induction shall meet with all the terms and conditions stipulated in the
tender document. Any modifications required to be carried for complying with the tender
conditions shall be carried out prior to placing the tank trucks.
4. Tank trucks completed in all respects shall be placed for induction. Not fulfilling any of the
tender conditions shall be deemed as non-compliance of tender requirements and appropriate
action as per terms of the tender shall be taken.
5. All the tank trucks offered shall be inspected through Third Party Inspecting agency and the
certificate issued by the agency shall be produced at the time of placing the tank truck for
inspection.
6. Specimen Transport Agreement is enclosed along with the tender document. Tenderers are
advised to carefully go through the terms and conditions of the contract agreement before
submitting their tender. Signed copy of the specimen agreement also shall be submitted along
with the tender, duly signed by the tenderer on all pages over the official seal, as token of
acceptance of the terms and conditions thereof.
7. When the person signing the tender is not the authorized signatory, necessary power of
Attorney authorizing the signatory to act on behalf of the proprietor/ firm should be produced
before signing the agreement, and an authenticated copy of the power of Attorney should be
submitted for the record of Oil Company.
8. Failure to execute the agreement and/ or furnish required Security Deposit within 15 days time
and/ or physical placement of TTs at the location within 30 days time may render the tenderer
liable for forfeiture of Earnest Money Deposit and termination of contract without prejudice to
the rights of the Oil Company to recover the damages under Law.
9. All terms & conditions stipulated in the Notice Inviting Tender, Guidelines for Tenderers,
Tender Terms & Conditions, Declarations, Agreement and other documents furnished with the
Tender and related correspondence shall form part of the contract.
20. Reservation :
(a) The provision of reservation will be 15% (fifteen percent) & 7 ½ % (seven and a half
percent) for Schedule Caste (SC) and Scheduled Tribes (ST) respectively on all India
basis.
(b) The members of SC/ ST desirous of offering the Tank Trucks will have to participate in the
tenders floated by the Oil company.
(c) The SC/ST members should fulfill all tender conditions, and will not be eligible for any price
preference or relaxation of standards.
(d) If adequate numbers of Tank Trucks offered by SC/ ST tenderers are not available in any
particular year, the unfilled quota may be allotted to the unreserved categories in that year.
However the unfilled quota may be carried forward to the next Tender also and offered to
SC/ST candidates. If the quota of the previous tender is not filled even in the next tender,
Seal Signature of Tenderer
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