tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

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Tender No. Hindustan Petroleum Corporation Limited Page 8 of 94 Tender for Road Transportation of Bulk POL products: MS /HSD and Branded fuels viii. In case of any dispute or difference amongst members of the consortium for any reason whatsoever, HPC shall not be responsible for non-utilisation of the tank truck(s) offered by the tenderer. ix. HPC shall have the discretion to make alternate arrangements for supplies to consortium members in the event of any exigency subject to any condition that HPC may prescribe 3. Offer of Higher Capacity TTs Transporters /dealers / dealer consortiums, who wish to offer higher capacity TTs of 18 KL and above which are not in their possession as on the date of advertising, can also participate along with an affidavit in the prescribed format that they will have physical possession of the vehicle within 60 days from the issue of LOI. Proof of booking the chassis, with ABS feature, is required to be submitted along with the affidavit. Tank trucks offered against affidavit shall be physically positioned at the location within 60 days from the issue of LOI / Work Order, failing which EMD submitted in respect of the tank trucks so offered shall be forfeited. Chassis shall be booked through authorized sales representatives / show rooms of the Original Equipment Manufacturers (Tata / Ashok Leyland / Eicher etc). Proof of booking chassis, shall be attached along with the tender. 4. LOI Holders: (i) Bidders holding LOI for Retail Outlet dealership of M/s Hindustan Petroleum Corporation Ltd., as on the due date of the tender can also participate in the tender under dealer category. However, the transport contract agreement shall be executed only after appointment as dealer of HPCL and execution of dealership agreement. All terms and conditions applicable to the dealer category applicants shall be applicable to LOI holders also. (ii) Dealers /LOI holders who were issued LOIs for Retail outlet dealerships, after the due date of the tender, may be allowed to offer own tank trucks, only after commissioning of the dealership and signing of the dealership agreement, strictly for uplifting their own product requirement subject to their accepting the lowest finalized rate, at the sole discretion of the corporation. (iii) TTs offered by Dealers who did not participate in the tender will not be considered for induction during the pendency of the contract. 5. No. Of TTs To Be Offered Transporters: The transporters have to offer a Minimum of 5 (FIVE) tank trucks, of which at least 40% should be owned tank trucks, i.e., in the name of the Firm or any of the Partners or the Proprietor. The rest may be owned or attached. Dealer Cum transporters / Dealer Consortium All the TTs offered by a Dealer Cum Transporter / Dealer Consortium shall be owned by them. 6. Age of the TTs: Age of vehicle offered should not exceed 5 years for Mumbai Location / 12 years for other locations, as on 22.05.12 (the Due date of the tender). Age of TT shall be reckoned from the Date of 1 st registration. In case the Date of 1 st registration cannot be established, Model date (Month year) shall be considered Seal Signature of Tenderer 8
Tender No. Hindustan Petroleum Corporation Limited Page 9 of 94 Tender for Road Transportation of Bulk POL products: MS /HSD and Branded fuels 7. Replacement of T/T : Replacement of T/T may be considered, provided the TT meets the following Requirement: a) The age of the newly offered T/T is lesser than the age of the existing T/T by at least two years. b) The capacity of the newly offered TT is higher than or equal to the capacity of the TT to be replaced. c) In case the tenderer has not quoted in the tender for higher capacity tank trucks, applicable rates at the location for higher capacity or the rates quoted by the tenderer in less than 18 KL capacity, whichever is lower, shall be paid for such tank trucks inducted against replacement. d) However, replacement of the existing TT, as above, shall strictly be subject to the business Requirement of the Location, and the decision of the corporation is final 8. Fleet Card: Successful bidder shall be made member of HPCL loyalty card (Drive Track Fleet card) and 25% of the total PCB payment due, shall be paid through HPCL loyalty card (Drive Track Fleet card). 9. Transporter shall comply with the following requirements: (a) Security locking system : The tank trucks are provided with the security locks in the delivery valves as well as in the top dome covers. The security locks have the unique feature of master key maintained with the supply locations and dealer specific keys at the receiving end. Scope of inspection is to ensure that the security locking system is not tampered with and all the empty and loaded trucks reach / leave the premises with the locking system intact in the tank lorry as per the Security Locking Manual. (b) Delivery Valves : Each of the compartments is provided with a set of delivery valves. In both empty and loaded condition the valves are tightened to the maximum and the stem wheel is locked with security locks (either Abloy or Godrej make). A brass strip with Y rod welded on it, is provided for connecting all the stem wheels, and locked with security locks with each of the stem wheel, to prevent any rotational movement of the wheels (and there by the valves) when the valves are locked. The joining surface of valve stem and wheel are perfectly welded / brazed, to avoid any upward/ downward movement between stem and wheel. In addition, Y rods are provided to further eliminate any chance of wheel movement. Security locks provided on each of the individual valves along with the Y rod are removed at the time of unloading the product. After unloading the product, all the valves are tightened to the maximum and the security locking along with the Y rod is put back by the retailoutlets / customers. Tank truck shall come back to the Depot / Terminal with the security locking system in position. In addition to the locking of the individual delivery valves, all the valves have been enclosed in a valve box. It needs to be ensured that the stem of the valve wheel has not been tampered with and that after locking of the stem wheel, there cannot be any movement of the wheel so that product unloading is not possible. Inspection of security locking would cover the following: • Security locking system tampering • All the empty and loaded trucks reach / leave the premises with the locking system intact • Proper brazing / welding • Y rod/ brass strip firmly placed • Play of the valve wheel Seal Signature of Tenderer 9
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tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

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