Presidential Greeting - American Society for Laser Medicine and ...

2011 Annual Conference
Pre-Conference Courses: March 30-31, 2011
Annual Conference: April 1-3, 2011
Gaylord Texan TM Resort and Convention Center
Grapevine, TX
12) At the Annual conference:
a) Each Section Chair is provided with a checklist of Speakers who are required to disclose COI. The
Section Chair is instructed to remind the Speaker to verbally disclose COI prior to their
presentation, sign off on the checklist provided, and return the form to the ASLMS.
b) In addition to a COI statement being printed in program materials, a COI slide will be prepared by
the ASLMS Central Office based on the information provided on the completed disclosure form. The
slide will be inserted before each presentation on the Central Server and will include any
proprietary interest in any drugs, instruments, or devices discussed in the presentation and/or any
compensation received. Similarly, a slide will be shown to disclose the fact that the presentation
content includes off-label uses of drugs or devices.
c) A copy of the session schedule and disclosure is posted at the entrance of the session room.
d) If a Speaker discloses a COI in writing, but does not verbally disclose prior to his/her presentation,
the Section Chair will remind the Speaker at the end of the presentation to disclose the COI.
e) If a Speaker does not pre-disclose in writing or verbally, but it becomes apparent that a COI exists,
the Section Chair, Program Chair, CME Director and/or Board Member will notify the audience and
the Speaker of the perceived COI. The Speaker will be warned that further failures to comply with
policy will result in the Speaker’s inability to participate in CME related activities of ASLMS in the
future. (The Board of Directors may, at its discretion, impose other sanctions it feels are
appropriate).
f) Board members are provided with audit forms and asked to verify if Speakers disclose COI.
g) Attendees complete evaluation forms and are asked to comment about proper COI disclosure.
Evaluation forms are reviewed by the CME Director, Program Chair, and Section Chairs and
appropriate corrective action is taken.
Courses (Directors/Faculty)
1) The Program Chair selects Course Directors.
2) A Disclosure of Conflict of Interest “COI” form is completed by all Course Directors.
3) If the Course Director refuses to disclose relevant financial relationships, he/she will be disqualified from
participating in the program.
4) The Program Chair and CME Director review the Course Director disclosure forms. The Program Chair
completes an Acknowledgement of Disclosure Review form. If it appears that a Course Director has a COI
as a result of a financial relationship, it will need to be resolved in order for the person to serve as Course
Director. If necessary, determination will be made by the Program Chair and CME Director under the
guidance of the Board of Directors if the proposed Course Director can participate in the program.
5) The Course Director selects Faculty.
6) The COI forms are completed by all Faculty.
7) If the Faculty Member refuses to disclose relevant financial relationships, he/she will be disqualified from
participating in the program.
8) The Faculty COI forms are reviewed by the Course Director and CME Director. Course Director completes
an Acknowledgment of Disclosure Review form. If it appears that a Faculty Member has a COI as a result
of a financial relationship, it will need to be resolved in order for the person to serve as a Faculty Member.
If necessary, determination will be made by the Course Director, Program Chair, and CME Director under
the guidance of the Board of Directors whether the proposed Faculty Member can participate in the
program.
9) If any conflicts develop between the time the disclosure form is completed and the educational activity,
the individual must notify the ASLMS in writing and disclose the additional conflict of interest.
10) Disclosure information is printed in course books.
11) At the conference:
a) The Course Director is provided with a checklist of Faculty Members who are required to disclose
COI. The Course Director is instructed to remind the Faculty to verbally disclose COI prior to their
presentation, sign off on the checklist provided, and return the form to the ASLMS.
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