alaska heating assistance programs policy manual - DPAweb ...

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TABLE OF CONTENTS Section Section Name Page 3000 Introduction and Definitions 1 3000-1 Responsibilities in Administration 3 3000-1A Worker Responsibilities 3 3000-1B Records and Reports 3 3000-1C Nondiscrimination 4 3000-1D Availability of Public Information 4 3000-1E Disclosure and Use of Information 4 3000-1F Volunteers 6 3000-1G Quality Assessment Reviews 6 3000-1H Documentation 7 3000-1I Prudent Personal Judgment 7 3000-1J Processing Applications for Staff, Friends or Relatives 8 3000-2 Definitions 9 3001 Application Process 15 3001-1 Application Form Availability 15 3001-2 The Application Form 16 3001-2A What Is An Acceptable Application Form 16 3001-2B Who Can Sign The Application Form 16 3001-2C Who Can Be An Authorized Representative 16 3001-2D Who Cannot Be An Authorized Representative 17 3001-2E Completing The Application Form 17 3001-2F Complete Application 17 3001-2G Submitting The Application 18 3001-2H Duplicate Applications 18 3001-2I Tribal Applications 18 3001-2J Late Applications 19 3001-2K Voter Registration Applications 19 3001-3 The Interview 20 10/3/2013 9:24 AM Page i
3001-4 Verification 21 3001-4A Mandatory Verification Requirements 21 3001-4B Physical Residence Address 21 3001-4C Heat or Rent Cost 22 3001-4D Sixty Consecutive Days Residence in Temporary Shelter 23 3001-4E Household Composition 23 3001-4F Income 23 3001-4G Inadequate Income Documentation 24 3001-4H Use of Interfaces 24 3001-4I Household Cooperation 24 3001-4J Questionable Information 24 3001-4K Resources 24 3001-5 Actions Taken On The Application 25 3001-5A Entering Applications 25 3001-5B Duplicate Applications 25 3001-5C Expedited Processing Of The Application 25 3001-5D Approving The Application 25 3001-5E Pending The Application 25 3001-5F Denying The Application 27 3001-5G Reasons for Denying An Application 28 3002 Households 32 3002-1A Household Types 32 Eligible Households 32 Ineligible Households 32 Multiple Households Residing In Same Dwelling 33 Household Sharers File 34 Housing Percent Share 34 Deceased Household Members 35 Dissolution of Household 35 Categorical Households 35 Atypical Household Situations 36 Household Size And Composition 36 Shared Custody 37 3002-1B Residency 37 3002-1C Identity 38 3002-1D Citizenship and Eligible Alien Status 38 10/3/2013 9:24 AM Page ii
Page 1: ALASKA HEATING ASSISTANCE PROGRAMS
Page 5 and 6: 3003-2 Noncountable Income 54 Title
Page 7 and 8: 3005 Expedited Cases 87 3005-1 Expe
Page 9 and 10: Title: 45 Public Welfare Subtitle B
Page 11 and 12: • Copies of notices of adverse ac
Page 13 and 14: why this person is intervening (for
Page 15 and 16: decisions than can be defended as r
Page 17 and 18: Child: A person under 18 years of a
Page 19 and 20: 1. Made a false or misleading state
Page 21 and 22: Subsidized Housing: Housing subsidi
Page 23 and 24: Heating Assistance Program 10002 Gl
Page 25 and 26: 4. A copy of the current heat and e
Page 27 and 28: 3001-3 THE INTERVIEW HAP does not c
Page 29 and 30: ‣ Non-acceptable verification: li
Page 31 and 32: 3001-4 G. INADEQUATE INCOME DOCUMEN
Page 33 and 34: A re-pend notice is sent if partial
Page 35 and 36: If the requested information is rec
Page 37 and 38: • An applicant that has a credit
Page 39 and 40: 3002 HOUSEHOLDS 3002-1A TYPES OF HO
Page 41 and 42: If the applicant checks the applica
Page 43 and 44: eligible for heating assistance. Wh
Page 45 and 46: member of the household must be a U
Page 47 and 48: j. Non-citizen Native Americans as
Page 49 and 50: A household member whose U.S. citiz
Page 51 and 52: 3003 INCOME 3003 INCOME Applicant h
Page 53 and 54:
. Verification: The applicant is re
Page 55 and 56:
Example #1: A court order specifies
Page 57 and 58:
Exception: Education assistance tha
Page 59 and 60:
Verification: Acceptable verificati
Page 61 and 62:
Are intended to cover expenses incu
Page 63 and 64:
Exception: Any portion of education
Page 65 and 66:
10. Reimbursements Reimbursements f
Page 67 and 68:
Bureau of Indian Affairs (BIA Burea
Page 69 and 70:
pend for additional income verifica
Page 71 and 72:
f. Gross Self-Employment Income Gro
Page 73 and 74:
. Using Actuals as Cost of Doing Bu
Page 75 and 76:
• Personal work-related expenses,
Page 77 and 78:
additional information is needed or
Page 79 and 80:
doing business and are not deducted
Page 81 and 82:
1. Joint bank account. If the milit
Page 83 and 84:
Example: William receives his LES a
Page 85 and 86:
• If the amount provided to the h
Page 87 and 88:
3004 DETERMINING ELIGIBILITY AND BE
Page 89 and 90:
The fuel types are: Code C E K N O
Page 91 and 92:
• 90 percent of points if the hou
Page 93 and 94:
7 points x 0.5 = 3.5 points Step 4.
Page 95 and 96:
May include a past due amount, deli
Page 97 and 98:
3006 SRHUD (Subsidized Rental Housi
Page 99 and 100:
3008 ISSUING BENEFITS & PAYMENTS 30
Page 101 and 102:
3008-4 Methods of Payment A. Vendor
Page 103 and 104:
• an applicant’s heat is includ
Page 105 and 106:
3009 FAIR HEARINGS A fair hearing p
Page 107 and 108:
99790 Bettles 0/TCC 29/00/ 99652 Bi
Page 109 and 110:
Kakhanok 0/BBNA 99747 Kaktovik / 24
Page 111 and 112:
99950 Port Protection / 11/00/ 9969
Page 113 and 114:
ADDENDUM B FY 2014 HAP TRIBAL PROVI
Page 115 and 116:
Payments under Title I of that Act,
Page 117 and 118:
payments made under the Higher Educ
Page 119 and 120:
o Secondary School Vocational Educa
Page 121 and 122:
are excluded from income. Each Stat
Page 123 and 124:
Service-Learning Act of 1990, (2) t
Page 125 and 126:
veteran for any disability resultin
Page 127 and 128:
may benefit are: Bad River Band of
Page 129 and 130:
17. P. L. 98-500, Section 8, 10/17/
Page 131 and 132:
Confederated Tribes of the Colville
Page 133 and 134:
___________________________________
Page 135 and 136:
certain “high-cost” locations i
Page 137:
A low cost group life insurance for
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