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3002-1A. 6. Deceased Household Members If a household member dies, the remaining credit balance can be used by the remaining household members. If there are no other household members, the remaining credit balance can be used by the estate to pay heating or electric service expenses incurred by the individual prior to her death. If any credit remains after paying these expenses, the vendor refunds the remaining credit to the HAP. If the applicant, who is the sole household member dies prior to the date the case is processed, the worker may contact the heat and electric vendors to see if there is unpaid debt. If so, the worker will issue the grant up to the amount needed to pay the debt. The case will be left “out of balance” if the grant exceeds the debt. The worker will change the last action code on the case to “X” and note their actions on the F9 screen in HAS. When a household member dies in the month of application, the worker may determine whether the household will benefit better by using the signature month rather than the prior month’s income due to the change in circumstance. 3002-1A. 7. Dissolution of Household In cases where households have been dissolved after the award has been issued and both adults in the household listed on the application request heating assistance separately, HAP must contact the vendors to determine if there is a heating assistance credit remaining on the account. If so, the HAP worker should instruct the vendor(s) to freeze the balance and not issue any further product to the household until they receive written instructions from the HAP. The HAP worker will then prepare letters to the original vendors, both adults involved and any new vendors instructing the original vendors to forward half of the frozen balance to the vendors designated by the member who left the household (the client will need to provide proof of an account at a new location). 3002-1A. 8. Categorical Households Federal regulations call certain households “categorical” because they are enrolled in programs that are income tested and will usually be 10/3/2013 9:24 AM Page 35
eligible for heating assistance. When all household members are receiving assistance from any public assistance program, the worker will use the income from the household’s open public assistance case in EIS as their gross monthly income for the income portion of the heating assistance benefit calculation. If only a portion of the household members are on a public assistance program, the worker may use the income in EIS to verify said members income but will still need to obtain proof of income for all other household members. 3002-1A. 9. Atypical Household Situations a. Ionia Ionia, Inc. is a non-profit organization set up to help mentally disabled individuals. All households have at least one disabled household member in it. Many of these families are related. They are all separate homes and cabins. There are 10 homes. The 54932 Burdock Road, Kasilof, AK, is a corporate address and mail is distributed to each household. The rent is based on the fair market value for a home in that area, not subsidized. Ionia, Inc. also sells wood, but the households are free to shop around for a cheaper price. b. Office of Public Advocacy Applications received from the Office of Public Advocacy are processed in the following manner: The type of residence varies: group home, renting a room, living in an apartment, etc. The worker will pend for information that is not provided, unless the applicant resides at the same physical location as last year and the needed information can be obtained. The signature on the application must be that of the public advocate or the applicant. 3002-1A. 10. Household Size and Composition a. The household composition is an important factor in determining an applicant’s eligibility and grant amount. If the household composition is not clearly indicated in the application, and cannot 10/3/2013 9:24 AM Page 36
Page 1 and 2: ALASKA HEATING ASSISTANCE PROGRAMS
Page 3 and 4: 3001-4 Verification 21 3001-4A Mand
Page 5 and 6: 3003-2 Noncountable Income 54 Title
Page 7 and 8: 3005 Expedited Cases 87 3005-1 Expe
Page 9 and 10: Title: 45 Public Welfare Subtitle B
Page 11 and 12: • Copies of notices of adverse ac
Page 13 and 14: why this person is intervening (for
Page 15 and 16: decisions than can be defended as r
Page 17 and 18: Child: A person under 18 years of a
Page 19 and 20: 1. Made a false or misleading state
Page 21 and 22: Subsidized Housing: Housing subsidi
Page 23 and 24: Heating Assistance Program 10002 Gl
Page 25 and 26: 4. A copy of the current heat and e
Page 27 and 28: 3001-3 THE INTERVIEW HAP does not c
Page 29 and 30: ‣ Non-acceptable verification: li
Page 31 and 32: 3001-4 G. INADEQUATE INCOME DOCUMEN
Page 33 and 34: A re-pend notice is sent if partial
Page 35 and 36: If the requested information is rec
Page 37 and 38: • An applicant that has a credit
Page 39 and 40: 3002 HOUSEHOLDS 3002-1A TYPES OF HO
Page 41: If the applicant checks the applica
Page 45 and 46: member of the household must be a U
Page 47 and 48: j. Non-citizen Native Americans as
Page 49 and 50: A household member whose U.S. citiz
Page 51 and 52: 3003 INCOME 3003 INCOME Applicant h
Page 53 and 54: . Verification: The applicant is re
Page 55 and 56: Example #1: A court order specifies
Page 57 and 58: Exception: Education assistance tha
Page 59 and 60: Verification: Acceptable verificati
Page 61 and 62: Are intended to cover expenses incu
Page 63 and 64: Exception: Any portion of education
Page 65 and 66: 10. Reimbursements Reimbursements f
Page 67 and 68: Bureau of Indian Affairs (BIA Burea
Page 69 and 70: pend for additional income verifica
Page 71 and 72: f. Gross Self-Employment Income Gro
Page 73 and 74: . Using Actuals as Cost of Doing Bu
Page 75 and 76: • Personal work-related expenses,
Page 77 and 78: additional information is needed or
Page 79 and 80: doing business and are not deducted
Page 81 and 82: 1. Joint bank account. If the milit
Page 83 and 84: Example: William receives his LES a
Page 85 and 86: • If the amount provided to the h
Page 87 and 88: 3004 DETERMINING ELIGIBILITY AND BE
Page 89 and 90: The fuel types are: Code C E K N O
Page 91 and 92: • 90 percent of points if the hou
Page 93 and 94:
7 points x 0.5 = 3.5 points Step 4.
Page 95 and 96:
May include a past due amount, deli
Page 97 and 98:
3006 SRHUD (Subsidized Rental Housi
Page 99 and 100:
3008 ISSUING BENEFITS & PAYMENTS 30
Page 101 and 102:
3008-4 Methods of Payment A. Vendor
Page 103 and 104:
• an applicant’s heat is includ
Page 105 and 106:
3009 FAIR HEARINGS A fair hearing p
Page 107 and 108:
99790 Bettles 0/TCC 29/00/ 99652 Bi
Page 109 and 110:
Kakhanok 0/BBNA 99747 Kaktovik / 24
Page 111 and 112:
99950 Port Protection / 11/00/ 9969
Page 113 and 114:
ADDENDUM B FY 2014 HAP TRIBAL PROVI
Page 115 and 116:
Payments under Title I of that Act,
Page 117 and 118:
payments made under the Higher Educ
Page 119 and 120:
o Secondary School Vocational Educa
Page 121 and 122:
are excluded from income. Each Stat
Page 123 and 124:
Service-Learning Act of 1990, (2) t
Page 125 and 126:
veteran for any disability resultin
Page 127 and 128:
may benefit are: Bad River Band of
Page 129 and 130:
17. P. L. 98-500, Section 8, 10/17/
Page 131 and 132:
Confederated Tribes of the Colville
Page 133 and 134:
___________________________________
Page 135 and 136:
certain “high-cost” locations i
Page 137:
A low cost group life insurance for
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