alaska heating assistance programs policy manual - DPAweb ...

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• Service, maintenance, and repair of business property and equipment. • Rental of business property and equipment. • Business supplies. • Advertisement. • Licenses and permit fees. • Legal and professional fees, such as fees paid to lawyers and accountants. • Business travel, including mileage and costs incurred by selfemployed individuals to travel outside their community to work, sell goods or services, purchase business equipment, and seek repair of business equipment. Travel must be directly related to the business. Transportation to and from work is not an allowable cost of doing business. • Purchase of non-durable items. • Vehicle expenses. For self-employment reasons, allowable business-related expenses include gas, oil, registration and licensing fees, insurance, interest and principal payments on vehicle loans, necessary service and repairs, and replacement of worn items (such as tires). Do not allow vehicle depreciation as a business expense. 2. Expenses Not Allowed as Costs of Doing Business Expenses not allowed as costs of doing business are: • Depreciation and amortization. • Net losses from previous periods. • Federal, state and local income taxes. • Monies set aside for retirement purposes except when paid for an employee who is not a member of the heating assistance household. 10/3/2013 9:24 AM Page 67
• Personal work-related expenses, such as transportation to and from work and child or dependent care. • Normal living expenses for the self-employed individual and his or her family members, such as shelter and food. • Personal costs for the self-employed individual and his or her family, such as life and medical insurance and entertainment. c. Examples Clarifying the use of the Standard Expense Deduction Below are examples of actions taken using the standard expense deduction. Example: Actual Expenses Total Less than the Standard Deduction Maria applies for assistance and states she wants to claim actual expenses because she believes they are greater than 50% of her gross income. After receiving verification of her expenses, the worker determines her actual expenses are less than the standard deduction. The standard 50% deduction is allowed because it results in a higher benefit to the household. A clear explanation of why the standard deduction was used must be included in the notice to the client and this action documented on the HAS F9 notes screen . Example: Requested Verification Not Provided Brian submitted an application on October 2. He states he wants to claim actual expenses so the worker pends the application for verification of these expenses. Brian did not provide proof of his expenses by the requested date. Instead of denying the application, the worker works the case and allows the 50% standard deduction. The notice to Brian must explain that the 50% standard deduction was used because he did not provide proof of his expenses by the requested date. Example: Lack of Business Expenses Carolyn reports she is self-employed as a dog walker. She has no expenses for her business. Since she has no expenses, the 10/3/2013 9:24 AM Page 68
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ALASKA HEATING ASSISTANCE PROGRAMS
Page 3 and 4:
3001-4 Verification 21 3001-4A Mand
Page 5 and 6:
3003-2 Noncountable Income 54 Title
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3005 Expedited Cases 87 3005-1 Expe
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Title: 45 Public Welfare Subtitle B
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• Copies of notices of adverse ac
Page 13 and 14:
why this person is intervening (for
Page 15 and 16:
decisions than can be defended as r
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Child: A person under 18 years of a
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1. Made a false or misleading state
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Subsidized Housing: Housing subsidi
Page 23 and 24: Heating Assistance Program 10002 Gl
Page 25 and 26: 4. A copy of the current heat and e
Page 27 and 28: 3001-3 THE INTERVIEW HAP does not c
Page 29 and 30: ‣ Non-acceptable verification: li
Page 31 and 32: 3001-4 G. INADEQUATE INCOME DOCUMEN
Page 33 and 34: A re-pend notice is sent if partial
Page 35 and 36: If the requested information is rec
Page 37 and 38: • An applicant that has a credit
Page 39 and 40: 3002 HOUSEHOLDS 3002-1A TYPES OF HO
Page 41 and 42: If the applicant checks the applica
Page 43 and 44: eligible for heating assistance. Wh
Page 45 and 46: member of the household must be a U
Page 47 and 48: j. Non-citizen Native Americans as
Page 49 and 50: A household member whose U.S. citiz
Page 51 and 52: 3003 INCOME 3003 INCOME Applicant h
Page 53 and 54: . Verification: The applicant is re
Page 55 and 56: Example #1: A court order specifies
Page 57 and 58: Exception: Education assistance tha
Page 59 and 60: Verification: Acceptable verificati
Page 61 and 62: Are intended to cover expenses incu
Page 63 and 64: Exception: Any portion of education
Page 65 and 66: 10. Reimbursements Reimbursements f
Page 67 and 68: Bureau of Indian Affairs (BIA Burea
Page 69 and 70: pend for additional income verifica
Page 71 and 72: f. Gross Self-Employment Income Gro
Page 73: . Using Actuals as Cost of Doing Bu
Page 77 and 78: additional information is needed or
Page 79 and 80: doing business and are not deducted
Page 81 and 82: 1. Joint bank account. If the milit
Page 83 and 84: Example: William receives his LES a
Page 85 and 86: • If the amount provided to the h
Page 87 and 88: 3004 DETERMINING ELIGIBILITY AND BE
Page 89 and 90: The fuel types are: Code C E K N O
Page 91 and 92: • 90 percent of points if the hou
Page 93 and 94: 7 points x 0.5 = 3.5 points Step 4.
Page 95 and 96: May include a past due amount, deli
Page 97 and 98: 3006 SRHUD (Subsidized Rental Housi
Page 99 and 100: 3008 ISSUING BENEFITS & PAYMENTS 30
Page 101 and 102: 3008-4 Methods of Payment A. Vendor
Page 103 and 104: • an applicant’s heat is includ
Page 105 and 106: 3009 FAIR HEARINGS A fair hearing p
Page 107 and 108: 99790 Bettles 0/TCC 29/00/ 99652 Bi
Page 109 and 110: Kakhanok 0/BBNA 99747 Kaktovik / 24
Page 111 and 112: 99950 Port Protection / 11/00/ 9969
Page 113 and 114: ADDENDUM B FY 2014 HAP TRIBAL PROVI
Page 115 and 116: Payments under Title I of that Act,
Page 117 and 118: payments made under the Higher Educ
Page 119 and 120: o Secondary School Vocational Educa
Page 121 and 122: are excluded from income. Each Stat
Page 123 and 124: Service-Learning Act of 1990, (2) t
Page 125 and 126:
veteran for any disability resultin
Page 127 and 128:
may benefit are: Bad River Band of
Page 129 and 130:
17. P. L. 98-500, Section 8, 10/17/
Page 131 and 132:
Confederated Tribes of the Colville
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___________________________________
Page 135 and 136:
certain “high-cost” locations i
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A low cost group life insurance for
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