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3003-8 INCOME GRID If a household member was self-employed during the prior 12 months, but is no longer self-employed, HAP will consider the prior 12-month income unless the self-employed person is now legally disabled. If a household member was seasonally employed during the prior 12 months, but is no longer seasonally employed, HAP will consider the prior 12-month income unless the seasonally employed person is now legally disabled. A household may have submitted incomplete income verification or be over income for the month of application, but eligible in the subsequent month. In such cases the household does not have to reapply. The same application is used for the determination of eligibility for the subsequent month. In some cases the application is signed months before it arrives at the HAP. In these cases eligibility is based upon income received during the month prior to the month the application was received in the HAP office. Request a new application if the original was received more than two months after the signature date. Income from all members in the household, including illegal aliens, is counted, except earned income from students under the age of 18, who are not the head of the household. All unearned income is counted, unless it is specifically listed in Section 3003-2 of this manual, Non-Countable Income. If the household’s income in not clearly indicated on the application, and cannot be ascertained through the other information resources available to the HAP, the application should be pended for this information. If the household’s gross monthly income exceeds the maximum allowable, HAS flags the case as “OI” – Over Income, or “OS” – Over Seasonal or Self-Employment Income and a denial notice is issued. For more information on countable and and exempt (noncountable) income, see the Heating Assistance Procedures Manual sections 6.9.3 through 6.9.7, or to see this information in table format, please see the Heating Assistance Procedures Manual Section 8.7. 10/3/2013 9:24 AM Page 79
3004 DETERMINING ELIGIBILITY AND BENEFIT LEVEL 3004-1 ELIGIBILITY DETERMINATION TIMEFRAMES A. Order Received An application for heating assistance is processed in the order in which it is received, unless it meets the expedited processing requirement or is for a Subsidized Rental Housing Utility Deposit (SRHUD). Preference is also given to applications that contain an elderly or disabled member of the household when working applications from each specific application date. B. One Award Per Season Only one heating assistance grant is awarded per household for applications received during the period that begins September 1 and ends April 30 of each year. If funding remains at the end of the season, a supplement will be issued to each household receiving benefits before the end of the fiscal year. C. Processing Time Frames Heating Assistance The HAP will make an eligibility determination and mail the “Notice of Action” to the applicant as soon as possible, but no later than 45 calendar days after the completed application is received by the HAP office in Juneau. Expedited Heating Assistance An applicant qualifying for an expedited eligibility determination will have the eligibility determination completed and assistance awarded within 18 business hours after receipt of a completed application in the HAP office in Juneau. Subsidized Rental Housing Utility Deposit (SRHUD) The HAP will make an eligibility determination and will authorize SRHUD assistance to an eligible applicant as soon as possible, but no later than 10 days after receipt of the completed application in the HAP office in Juneau. If the household’s income is not clearly indicated in the application, and cannot be ascertained through the 10/3/2013 9:24 AM Page 80
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ALASKA HEATING ASSISTANCE PROGRAMS
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3001-4 Verification 21 3001-4A Mand
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3003-2 Noncountable Income 54 Title
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3005 Expedited Cases 87 3005-1 Expe
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Title: 45 Public Welfare Subtitle B
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• Copies of notices of adverse ac
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why this person is intervening (for
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decisions than can be defended as r
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Child: A person under 18 years of a
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1. Made a false or misleading state
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Subsidized Housing: Housing subsidi
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Heating Assistance Program 10002 Gl
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4. A copy of the current heat and e
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3001-3 THE INTERVIEW HAP does not c
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‣ Non-acceptable verification: li
Page 31 and 32:
3001-4 G. INADEQUATE INCOME DOCUMEN
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A re-pend notice is sent if partial
Page 35 and 36: If the requested information is rec
Page 37 and 38: • An applicant that has a credit
Page 39 and 40: 3002 HOUSEHOLDS 3002-1A TYPES OF HO
Page 41 and 42: If the applicant checks the applica
Page 43 and 44: eligible for heating assistance. Wh
Page 45 and 46: member of the household must be a U
Page 47 and 48: j. Non-citizen Native Americans as
Page 49 and 50: A household member whose U.S. citiz
Page 51 and 52: 3003 INCOME 3003 INCOME Applicant h
Page 53 and 54: . Verification: The applicant is re
Page 55 and 56: Example #1: A court order specifies
Page 57 and 58: Exception: Education assistance tha
Page 59 and 60: Verification: Acceptable verificati
Page 61 and 62: Are intended to cover expenses incu
Page 63 and 64: Exception: Any portion of education
Page 65 and 66: 10. Reimbursements Reimbursements f
Page 67 and 68: Bureau of Indian Affairs (BIA Burea
Page 69 and 70: pend for additional income verifica
Page 71 and 72: f. Gross Self-Employment Income Gro
Page 73 and 74: . Using Actuals as Cost of Doing Bu
Page 75 and 76: • Personal work-related expenses,
Page 77 and 78: additional information is needed or
Page 79 and 80: doing business and are not deducted
Page 81 and 82: 1. Joint bank account. If the milit
Page 83 and 84: Example: William receives his LES a
Page 85: • If the amount provided to the h
Page 89 and 90: The fuel types are: Code C E K N O
Page 91 and 92: • 90 percent of points if the hou
Page 93 and 94: 7 points x 0.5 = 3.5 points Step 4.
Page 95 and 96: May include a past due amount, deli
Page 97 and 98: 3006 SRHUD (Subsidized Rental Housi
Page 99 and 100: 3008 ISSUING BENEFITS & PAYMENTS 30
Page 101 and 102: 3008-4 Methods of Payment A. Vendor
Page 103 and 104: • an applicant’s heat is includ
Page 105 and 106: 3009 FAIR HEARINGS A fair hearing p
Page 107 and 108: 99790 Bettles 0/TCC 29/00/ 99652 Bi
Page 109 and 110: Kakhanok 0/BBNA 99747 Kaktovik / 24
Page 111 and 112: 99950 Port Protection / 11/00/ 9969
Page 113 and 114: ADDENDUM B FY 2014 HAP TRIBAL PROVI
Page 115 and 116: Payments under Title I of that Act,
Page 117 and 118: payments made under the Higher Educ
Page 119 and 120: o Secondary School Vocational Educa
Page 121 and 122: are excluded from income. Each Stat
Page 123 and 124: Service-Learning Act of 1990, (2) t
Page 125 and 126: veteran for any disability resultin
Page 127 and 128: may benefit are: Bad River Band of
Page 129 and 130: 17. P. L. 98-500, Section 8, 10/17/
Page 131 and 132: Confederated Tribes of the Colville
Page 133 and 134: ___________________________________
Page 135 and 136: certain “high-cost” locations i
Page 137:
A low cost group life insurance for
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