Module 5 - VicForests

• Review of documentation relating to compliance with relevant procedures and
processes;
• Review of relevant intra- and inter- agency correspondence;
• Assessment of data relating to compliance elements;
• Review of previous auditee incidents relating to the compliance audits being
assessed;
• Interviews, where appropriate, with DSE and VicForests managerial and technical
staff.
Field Assessment
Field assessment will be required for audits conducted under Modules 5 and 7, and
may also be required as part of any Special Purpose Audits.
The procedures for the field assessment will be determined by the Auditor, but the
following guidance is provided as a preferred process.
Before commencing the field visits, the Auditor would hold an opening meeting in
each region being audited. The aim of this meeting would be to:
• Introduce the members of the audit team to the auditee’s key personnel;
• Review the scope, objectives, audit plan and confirm the audit timetable;
• Provide a short summary of the methods and procedures to be used to conduct
the audit;
• Ensure that the communication links between the audit team and the auditee are
established;
• Confirm that the resources and facilities needed by the audit team are available;
• Confirm the times and dates for the interim end-of-day meetings and the closing
meeting;
• Promote active participation by the auditee; and
• Allow the auditee to invite the relevant forest operator/contractor to observe field
assessments undertaken at sites that they have harvested;
• Induct the audit team with reqard to site specific health, safety and emergency
procedures.
The DSE contract manager will reserve the right to attend any field audits undertaken
under the FAP to monitor the performance of the audit team with respect to quality
control and health and safety elements outlined in the audit plan.
FOREST AUDIT PROGRAM – MODULE 2 AUDIT PROCESS PAGE 11