cabarrus county board of commissioners regular meeting november ...

include a review of performance and activities over the entire project period and willinclude a one-page program summary which the Commission can use for futurepublication. In that summary, the Grantee will describe the Project, how it wasimplemented, to what degree the established Project objectives were met, the difficultiesencountered, what aspects of the tobacco related segment of the State’s agriculturaleconomy the Project changed and the Project cost. In addition, the Final Report shallalso include an Exhibit C which shall show the final financial report of the use of grantfunds by category (i.e., salaries, material, equipment, etc.) showing all expendituresduring the entire term of this Agreement, and shall also report the sources, amounts anduse of all other funds used to support the Project.F. The Commission reserves the right to request information from the Grantee which willassist the Commission with evaluation of the short-and long-range impact of itsprograms. The Grantee recognizes that such requests may occur after termination of thisAgreement and agrees, to the extent possible, to provide such information to theCommission.Section VIII. Project Records.A. The Grantee agrees to maintain full, accurate and verifiable financial records, supportingdocuments, and all other pertinent data for this Project in such a manner so as to identifyand document clearly the expenditure of the Commission funds provided under theAgreement separate from accounts for other awards, monetary contribution or otherrevenues sources for this Project. The Grantee must require any Subgrantees to maintainthe same records.B. The Grantee shall retain all financial records, supporting documents and all otherpertinent records related to the Project for a period of five (5) years from the TerminationDate. In the event such records are audited, all Project records shall be retained beyondsuch five-year period until any and all audit findings have been resolved. The Granteemust require any Subgrantees to retain all records for five (5) years from the TerminationDate or from the resolution of any audit findings, whichever is later.C. The Grantee agrees to allow the State Auditor or the State Auditor’s designee to enter itspremises and examine its records in accordance with NC Gen. Stat. 147-64.7 and furtheragrees to permit the State Auditor to examine work papers in the possession of theGrantee’s auditors. The Grantee shall require any Subgrantees to permit the StateAuditor or the State Auditor’s designee the same access to the Subgrantees’ records andwork papers.D. The Grantee further agrees to make available to the Commission or its designatedrepresentative all of its records which relate to the Project and agrees to allow theCommission or its representative to audit, examine and copy any and all data, documents,proceedings, records and notes of activities relating in any way to the Project. Access tothese records shall be allowed upon request at any time during normal business hours andas often as the Commission or its representative may deem necessary.E. In the event the Grantee dissolves or otherwise goes out of existence before theTermination Date or before five years from the Termination Date has elapsed, recordsproduced under this contract will be turned over to the Commission.4G-2Attachment number 1Page 356