Information Management Strategy.pdf - Lincolnshire Police

NOT PROTECTIVELY MARKEDDecision as to time-based disposal of group 3 information has been obtainedwithin Lincolnshire Police via the MoPI project board, any change to these willneed the authority of the Chief Constable.5.2.7 There will be a need for an inspection of a sample of Force records every 12 months toensure compliance with the Force RRD policy. The central Audit unit as detailed in theForce Audit Policy and Procedure document will conduct such an Audit.In order to allow for such audits all items identified for disposal will be subject to disposalschedules, these will be retained within the GENIE application, including time baseddisposals in group 3, 4 and 5. The initial schedule will include:Date of decision.Details of the person, object, location or event (POLE) or identificationnumber.Details of the information disposed.Whether the record was considered inadequate or no longer necessary for apolicing purpose.Details of the individual authorising the disposal.These disposal schedules will be retained within the GENIE system for a period of 12months in order to allow an accurate audit to take place of the process. Such records will beretained solely for that purpose and the details of those P.O.L.E. within them will be limitedto that need and will not be made available via any means other than to the auditors and foraudit purpose only. At the point of disposal of the information contained within each of theschedules, a further disposal schedule will be created. This will detail the following:Date of decision to dispose.Number of records.Whether the record was considered inadequate or no longer necessary for apolicing purpose.Details of the individual authorising disposal.NOT PROTECTIVELY MARKED 27