Information Management Strategy.pdf - Lincolnshire Police

NOT PROTECTIVELY MARKEDvi) Liaising with Business Leads/Department Heads when necessary to provideguidance and support on vetting matters.7. Audit and Compliance7.1 The force, in the form of the Force Information Security Officer and ICT Security Officer,will be responsible for ensuring day-to-day operation of internal compliance initiatives toensure that information management policies procedures and processes are followed,data quality standards are met and benefits are realised. It is important that co-ordinationtakes place and includes:i) Ensuring that information management policies and procedures are beingcommunicated to appropriate force personnel and are being adhered to;ii) Monitoring use of shared/personal storage space;iii) Ensuring that metadata exists for all documents and files;iv) Monitoring the use of the force file management systems and processes, includingappropriate naming and assigning of metadata for all documents and folders;v) Ensuring that appropriate data standards and targets are in place and met;vi) Ensuring that appropriate paper filing takes place;vii) Ensuring that the accuracy of data is regularly assessed.7.2 The force in the form of the Force Auditor, will have responsibility for ensuring regularinformation quality assurance audits across business areas. This will include:i) Establishing a structured and organised audit mechanism, including processes,methodology, timescales, reporting and follow-up;ii) Setting compliance criteria;iii) Overseeing the whole audit process.7.3 Audit and compliance will be based on the information governance concerned with thestandards that apply when information is processed i.e. how information is held, obtained,recorded, used and shared.NOT PROTECTIVELY MARKED 53