Tender No.: 465S/2011/12 - City of Cape Town

Tender No.: 465S/2011/12
1. Tenderers must include a table of foreign currency content per item attached hereto.
2. Tenderers are required to give a breakdown of each item’s exchange rate variation in the table referred to) above.
3. The actual rates and the dates on which these items are based must be quoted. Merely to state ‘ruling rates’ at a
particular date is not acceptable. If more than one tendered item is affected, the relevant information shall be stated in
the table attached hereto.
4. Where prices are subject to a rate of exchange, suppliers must indicate on their exchange the rate of applicable,
as well as the date and method of the foreign payment (for example, against L/C on date of shipment, or upon
receipt, etc.).
5. The CCT will require a supplier to purchase Forward Cover for each individual order at the time of placing the order
during the contract period, and to supply the CCT with a copy of the foreign contract and such other documentation
as the CCT may deem necessary.
6. If Forward Cover has not been obtained yet, it is a condition of this contract that at the time when the final
confirmation of the award is communicated to the supplier (successful tenderer), the supplier must immediately
make appropriate arrangements to take out Forward Cover to avoid further fluctuations in the Rand value of the
contract.
7. In the event of vi) above, the supplier must ensure that the Director : Supply Chain Management is furnished with
a full set of supporting documents (e.g. Bill of Entry, Proof of Purchase of Foreign Exchange from Bank, and
Foreign Invoice) before payment for the imported goods can be claimed.
8. This condition may be varied by a written instruction attached to the Form of Offer and Acceptance, which will be
signed on confirmation of the contract award to the successful tenderer.
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