Oakland Street Lighting Conversion Project - Navigator

More documents

Recommendations

Info

16. Rejection of Proposal ElementsAll responses to the RFP become the property of the City. The RFP does not commit theCity to award a contract or to pay any cost incurred in the preparation of the proposal.The City reserves the unqualified right to modify, suspend, or terminate at its solediscretion any and all aspects of the RFP and/or RFP process, to reject any or allproposals, whether or not minimum qualifications are met, and to modify, postpone, orcancel the RFP without liability, obligation, or commitment to any party, firm, ororganization. In addition, the City reserves the right to waive any defects as to form orcontent of the RFP or any responses by any consultant teams and to request and obtainadditional information from any candidate submitting a proposal. Furthermore, aproposal RISKS BEING REJECTED for any of the following reasons:• Proposal received after designated time and date.• Proposal received at other than the designated location.• Proposal not in compliance with the City of Oakland Local/Small Local BusinessEnterprise Program.• Proposal not containing the required elements, exhibits, nor organized in the requiredformat.• Proposal contain excess or extraneous material not called for in the RFP.• Proposal considered not fully responsive to this RFP.• Proposal that takes exception to the execution of the LED Conversion at no cost to theCity.V. EVALUATION AND INTERVIEW PROCESSA. Evaluation ProcessThe City has allocated approximately ten (10) working days for review of the proposals. Thefollowing specific criteria and the maximum possible points for each criterion, for a total of 100points, will be used in evaluating and rating the proposals.1. RELEVANT EXPERIENCE - 15 points maximuma. Experience providing services similar to those described in this RFP.b. Prior experience and ability to work with local government staff, community groups, andother stakeholders, and addressing the various interests in implementing a successfulLED conversion project.c. Professional background and qualifications of team members and firms comprising theteam.2. CONTRACT AMOUNT - 26 points maximuma. The contract amount is the sum total of all material, labor and project cost that wouldPage 21 of 24
ecome the long term debt to be repaid with electricity savings in a payback duration notto exceed 10-years. The contract amount is thus a product of the payback amount timesthe number of years of the payback duration.3. APPROACH - 17 points maximuma. Understanding of the nature and extent of the services required.b. Agreement to perform the work at no cost to the City.c. A specific outline of how the work will be performed.d. A timeline for the execution of the work.e. Financing plan and payback.f. Awareness of potential problems and providing possible solutions.g. Special resources the team offers that are relevant to the successful completion of theproject.4. ORGANIZATION - 15 points maximuma. Current workload.b. Available staff.c. Resources.d. Capacity and flexibility to meet schedules, including any unexpected work.e. Ability to perform on short notice and under time constraints.f. Cost control procedures in design, procurement, construction and documentation.g. Ability to perform coordination with PG&E.5. MATERIALS - 17 points maximuma. Made in the USA.b. Certified products that are listed and classified by Underwriters Laboratories, Inc. orother testing firm acceptable to the City as suitable for purpose specified and shown.c. Consultant’s Luminaries Photometric Evaluation that the proposed products will meet orexceed the application.6. OTHER FACTORS - 10 points maximuma. Risk, references, track records, completeness, clarity and responsiveness of proposal.7. PREFERENCE POINTS – 12.5 points maximum(In addition to possible 100 points for technical value)a. Oakland Business Level of Participation: 2 to 5 pointsb. Local Oakland Business Participation: 0 to 5 pointsc. Long Term Oakland Business: 0 to 2.5 pointsB. Interview Process (This process is subject to change)Interviews of short-listed qualified candidates may be held if a selection is not made from theevaluation phase. In that event, the City may invite up to three teams for interview. The selectedteams will be notified in writing about the interview date and will be required to submit adetailed work scope, work schedule, and labor distribution spreadsheet (estimated hours by taskby the consultant) the day before the interview. The City plans to conduct the interviews withinPage 22 of 24
Page 1 and 2: City of OaklandDeanna Santana, City
Page 3 and 4: I. REQUEST FOR PROPOSALS SUMMARYPro
Page 5 and 6: 6. Capture of Savings. Document sav
Page 7 and 8: c. The PG&E Street Lights Data Base
Page 9 and 10: 1.11 IESNA LM-79-08 - IESNA Approve
Page 11 and 12: 3.4.8 Hinged access doors, capable
Page 13 and 14: 2. There will be a monthly evaluati
Page 15 and 16: i. Project name and location.ii. Br
Page 17 and 18: a. Requirement - For this contract,
Page 19 and 20: workforce on Non-Construction Contr
Page 21: accordance with the Consultant Perf
Page 25 and 26: under the Public Records Act or Sun
Page 27 and 28: Print FormSCHEDULE EPROJECT CONSULT
Page 29 and 30: SCHEDULE OCONTRACTOR ACKNOWLEDGEMEN
Page 31 and 32: APPENDIX BCITY OF OAKLANDPUBLIC WOR
Page 33 and 34: APPENDIX Bset forth under the "Tota
Page 35 and 36: APPENDIX Bconstruction, the Enginee
Page 37 and 38: APPENDIX Bthe request is timely, fu
Page 39 and 40: APPENDIX Bused at the site of the e
Page 41 and 42: APPENDIX Bc. Direct equipment. The
Page 43 and 44: APPENDIX Bremove and dispose of the
Page 45 and 46: APPENDIX Bsafety, traffic, and prot
Page 47 and 48: APPENDIX BLiquidated damages shall
Page 49 and 50: APPENDIX Bprovided by the Resident
Page 51 and 52: APPENDIX Barea or shall be discharg
Page 53 and 54: APPENDIX BNothing specified herein
Page 55 and 56: APPENDIX BHazard Communication and
Page 57 and 58: APPENDIX BREPLACE SUBSECTION 7-11 W
Page 59 and 60: APPENDIX Bto subcontractors/ subcon
Page 61 and 62: APPENDIX BPART 2 - CONSTRUCTION MAT
Page 63 and 64: APPENDIX BOpen trench is performed
Page 65 and 66: APPENDIX BThe conduit runs shall be
Page 67 and 68: APPENDIX BADD NEW SUBSECTION 307-14
Page 69 and 70: APPENDIX BATTACHMENTSNo. Attachment
Page 71 and 72: APPENDIX BCONTR SUPPL Electrical Co
Page 73 and 74:
APPENDIX BAttachment No. 3MATERIAL
Page 75 and 76:
APPENDIX BAttachment 5As-Built Plan
Page 77 and 78:
APPENDIX BAttachment 8: LIMITED OPE
Page 79 and 80:
APPENDIX BContractor certifies that
Page 81 and 82:
APPENDIX Bf. Proof of InsuranceCont
Page 83 and 84:
APPENDIX BThe Contractor certifies
Page 85 and 86:
APPENDIX Bdeductible or self-insure
Page 87 and 88:
In the aggregate, progress payments
Page 89 and 90:
7. Ownership of ResultsAny interest
Page 91 and 92:
15. Indemnificationa. Notwithstandi
Page 93 and 94:
Disputed late payments are subject
Page 95 and 96:
iii.iv.Contractor shall immediately
Page 97 and 98:
origin, Acquired-Immune Deficiency
Page 99 and 100:
j. In the use of such recruitment,
Page 101 and 102:
deposited in the treasury or out of
Page 103 and 104:
(City of Oakland)Agency/DepartmentA
Page 105 and 106:
Department Head(Please Print Name o
Page 107:
EXHIBIT B - Billing Rates(insert bi
Page 127 and 128:
APPENDIX JAPPLICATION-BASED MATERIA
Page 129 and 130:
Page 131 and 132:
Page 133 and 134:
EPA: Maximum effective projected ar
Page 135 and 136:
CITY OF OAKLANDPROJECT DELIVERY DIV
Page 137:
Schedule L1All Questions rated at
show all

Oakland Street Lighting Conversion Project - Navigator

Create successful ePaper yourself

Delete template?

Save as template?