Oakland Street Lighting Conversion Project - Navigator

APPENDIX Bb. Estimates the dollar cost, if any, of the protested work, andc. Estimates the amount of added time incurred, if any, and3. Provide the Resident Engineer with a written statement of actual adjustment requested withsupporting documentation as soon as possible.Throughout any protested work, the Contractor shall keep records of costs and time incurred. TheContractor shall furnish copies and permit the Resident Engineer access to these and any other recordsneeded in order to evaluate the protest.The Resident Engineer will evaluate all protests and potential claims and provide a written answer to theContractor within ten (10) calendar days of receipt of the supporting information described in (2) and (3)above. If a protest is valid, the Engineer will adjust contract time or payment by an equitable amount. Noadjustment will be made for an invalid protest.If the Contractor does not agree with the ruling of the project Resident Engineer, the Contractor maypursue the protest further by filing a formal claim as outlined in Section 3-7.By failing to follow the procedures of this subsection, the Contractor waives any claims for protested,claimed or disputed work.ADD NEW SUBSECTION 3-7:3-7 CLAIMS PROCEDURES. For claims of $375,000 or less, the Contractor shall use the acceleratedclaims procedures outlined in Subsections 3-7 and 3-8 of these Special Provisions.If the Contractor claims that additional payment or time is due and the Contractor has pursued andexhausted all the means provided in Sections 3-6 and 6-6 to resolve a dispute (protest or potential claim),the Contractor may file a claim as provided in this subsection.A Claims Resolution Hearing will be held within thirty (30) calendar days of a properly filed claim. Theclaim shall be addressed to the Supervising Civil Engineer or Construction Supervisor who will act asHearing Officer. The Hearing Officer will render a written decision within ten calendar days of the close ofthe Claims Resolution Hearing.If the written notifications provided in Sections 3-6 and 6-6 were not provided or if the Engineer is notafforded reasonable access to the Contractor’s records of actual cost and additional time incurred, or if aclaim is not filed as provided in this subsection, then the Contractor agrees to waive any claim for additionalpayment or time. The fact that the Contractor has provided proper notification, provided a properly filedclaim, or provided the Resident Engineer access to records of actual cost, shall not be construed as provingor substantiating the claim’s validity.If the Hearing Officer determines that the claim has merit, the Resident Engineer will make an equitableadjustment either in the amount of costs to be paid or in the time required for the work, or both. If theHearing Officer determines that the claim does not have merit, no adjustment will be made.All claims filed by the Contractor shall be in writing and in sufficient detail to enable the Hearing Officer toascertain the basis and amount of the claim. The City may request, in writing, any copies of any additionaldocumentation supporting the claim or relating to defense to the claim the City may have against thecontractor. At a minimum, the following information must accompany each claim submitted.1. A statement indicating that the Contractor is filing the claim under Section 3-7 of the SpecialProvisions.2. A detailed, factual statement of the claim for additional compensation and/or time, providing allnecessary dates, locations, and items of work affected by the claim.3. The name of each individual, official, or employee involved in or knowledgeable about the claim.4. The specific provisions of the Contract that support the claim and a statement of the reasons suchprovisions support the claim.5. Any documents and the written communications that support the claim, including but not limited to,daily reports, cancelled checks, original bid estimates and worksheets, payroll records, contractswith subcontractors, correspondences between contractor and subcontractors, etc.6. If a time extension is sought:a. The specific days and dates for which it is sought;b. The specific reasons the Contractor believes a time extension should be granted;c. An as-built critical path schedule that identifies all events causing delays to the project’scritical path.7. If additional compensation is sought, the exact amount sought and a breakdown of that amount intothe following categories (refer to Section 3-3):a. Direct labor,b. Direct materials.Oakland Street Lighting Conversion ProjectProject Special Provisions D-11 Bid Documents: Feb 2012 Update