Oakland Street Lighting Conversion Project - Navigator

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The Oakland Street Lighting Conversion Project will replace all cobra head street lights from HPS toLED, finance the cost of the LED conversion through savings from the electric utility bills andchannel the rebates received from the local utility company back to the City.III.SCOPE OF SERVICESThe successful proposer will be fully responsible for leading the day-to-day work. The primary workrequired of the consultant includes, but is not limited to, full project development andimplementation: financing, furnishing materials, installing light fixture replacement, reconciling Citydata base with PG&E data base, processing of rebate collection from PG&E, collecting and trackingdata, and guaranteeing acceptance of payment for the life of the term loan based solely on savingsrecovered from electric utility bills after LED installations. In addition, the consultant will provideupdates to City Grid Maps and City data base. The consultant will work collaboratively with PG&E,educating residents, merchants and groups about the Oakland Street Lighting Conversion Project andthe prospective advantages including better visual clarity, safety, energy savings and opportunitiesfor green jobs associated with the project.The consultant will inspect a sampling of street lights in the different districts of Oakland, andcollect, analyze and compile data, and immediately implement the work. The consultant willmaintain general documentation of all activities, including photos taken of certain locations beforeand after the switch out of the HPS lights, site visits, employment training and environmentaleducation. It is anticipated that project field installation dates are approximately October 1, 2012 toSeptember 30, 2013. The consultant will provide updates, on a monthly basis, to data base package,grid maps and narrative report with rebates received from the utility company, budget expendituresand payment stream, and supporting material commencing three months after Notice to Proceed. Afinal data base package, grid maps and narrative report with rebates received from the utilitycompany, budget expenditures and payment stream, and supporting material is due no later thanthree months after the completion of the LED conversion in the field.A. PROJECT REQUIREMENTS1. Financing. Provide financing for the LED Conversion of approximately 30,000 Cobra HeadStreet Lights.2. Materials. Provide materials for the fixture replacement. This would include all newluminaires, photo cells, and all necessary attachment materials.3. Installation. Provide the labor for the fixture replacement. This would include all workinvolved in the actual installation of the luminaires such as reconnection to existing wires,installation of the new photo cell, installation of the fixture wattage label on the luminaire,installing a replacement street light number if such was missing, and informing the City ofany repair that may need to be conducted by staff.4. Documentation. Reconcile City Street Lights Data Base and City Grid Maps with PG&E database, and essentially to form a complete new data base and maps for both the City andPG&E.5. Rebates. Channel PG&E rebates to the City for use in establishing a sustainable energyefficiency program.Page 3 of 24
6. Capture of Savings. Document savings in electric utility bills for the settlement of the LEDstreet lights conversion project.B. PROJECT DESCRIPTION1. FinancingThe Consultant would provide financing for the LED conversion of City street lights andleverage the energy savings associated with the conversion for the pay back of the long termloan. The term loan arranged by the consultant would be repaid from the energy savingsrecouped from the LED installations over a period not to exceed ten years and acceptance ofthese funds as the sole source of repayment for the term loan would be guaranteed by thesuccessful bidder.2. Materials.The new LED luminaires will be consistent with state of the art products from a nationallyrecognized manufacturer that has successfully developed these units and has a product linethat is widely accepted and implemented in the United States. The materials are compliantwith the made in the USA label, is listed by a recognized testing and listing organization, andcompliant with federal, state and local codes and ordinances.a. State of the art LED street lights are required for this project. The products that wouldmeet this requirement are those that are developed and manufactured in the recent twoyears. These materials may be the integral luminaire or a retrofit kit.b. In the case of an integral luminaire, the consultant shall provide all components that arerequired to function with it including but not limited to new luminaire, new photocell,and any hardware and wiring required.c. Where the contractor proposes a retrofit kit for the existing luminaires, the consultantshall provide all components that are required to function with it including but not limitedto the retrofit kit for the luminaire, new photocell, and any hardware and wiring requiredto complete the installation. Further, the consultant is responsible for details of the retrofitand for providing identification of the components used in the retrofit.d. Made in the USA. The consultant is to furnish materials that are made or constructed inthe USA.e. Materials shall be listed. The consultant is to furnish materials that are listed by DLC andqualify for PG&E rebates.f. Materials shall conform to codes. The consultant shall furnish materials that conform tofederal, state, local codes and ordinances, and the Oakland Outdoor Lighting Standards.g. Materials shall be uniform throughout the project and shall be from one single vendordomiciled in the USA.h. Storage. The consultant shall be responsible for the storage of materials and tools whichshall not be in any City facilities or in the public Right-of-Way (ROW).i. Safety and Integrity of Materials. The consultant shall be responsible for the safety andintegrity of materials. Materials provided for installation on the projects shall be new,unaltered as provided by the vendors, and each installation documented as thereplacement of the luminaire is performed.3. Quantities of Street Lights.Page 4 of 24
Page 1 and 2: City of OaklandDeanna Santana, City
Page 3: I. REQUEST FOR PROPOSALS SUMMARYPro
Page 7 and 8: c. The PG&E Street Lights Data Base
Page 9 and 10: 1.11 IESNA LM-79-08 - IESNA Approve
Page 11 and 12: 3.4.8 Hinged access doors, capable
Page 13 and 14: 2. There will be a monthly evaluati
Page 15 and 16: i. Project name and location.ii. Br
Page 17 and 18: a. Requirement - For this contract,
Page 19 and 20: workforce on Non-Construction Contr
Page 21 and 22: accordance with the Consultant Perf
Page 23 and 24: ecome the long term debt to be repa
Page 25 and 26: under the Public Records Act or Sun
Page 27 and 28: Print FormSCHEDULE EPROJECT CONSULT
Page 29 and 30: SCHEDULE OCONTRACTOR ACKNOWLEDGEMEN
Page 31 and 32: APPENDIX BCITY OF OAKLANDPUBLIC WOR
Page 33 and 34: APPENDIX Bset forth under the "Tota
Page 35 and 36: APPENDIX Bconstruction, the Enginee
Page 37 and 38: APPENDIX Bthe request is timely, fu
Page 39 and 40: APPENDIX Bused at the site of the e
Page 41 and 42: APPENDIX Bc. Direct equipment. The
Page 43 and 44: APPENDIX Bremove and dispose of the
Page 45 and 46: APPENDIX Bsafety, traffic, and prot
Page 47 and 48: APPENDIX BLiquidated damages shall
Page 49 and 50: APPENDIX Bprovided by the Resident
Page 51 and 52: APPENDIX Barea or shall be discharg
Page 53 and 54: APPENDIX BNothing specified herein
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APPENDIX BHazard Communication and
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APPENDIX BREPLACE SUBSECTION 7-11 W
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APPENDIX Bto subcontractors/ subcon
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APPENDIX BPART 2 - CONSTRUCTION MAT
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APPENDIX BOpen trench is performed
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APPENDIX BThe conduit runs shall be
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APPENDIX BADD NEW SUBSECTION 307-14
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APPENDIX BATTACHMENTSNo. Attachment
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APPENDIX BCONTR SUPPL Electrical Co
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APPENDIX BAttachment No. 3MATERIAL
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APPENDIX BAttachment 5As-Built Plan
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APPENDIX BAttachment 8: LIMITED OPE
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APPENDIX BContractor certifies that
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APPENDIX Bf. Proof of InsuranceCont
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APPENDIX BThe Contractor certifies
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APPENDIX Bdeductible or self-insure
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In the aggregate, progress payments
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7. Ownership of ResultsAny interest
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15. Indemnificationa. Notwithstandi
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Disputed late payments are subject
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iii.iv.Contractor shall immediately
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origin, Acquired-Immune Deficiency
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j. In the use of such recruitment,
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deposited in the treasury or out of
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(City of Oakland)Agency/DepartmentA
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Department Head(Please Print Name o
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EXHIBIT B - Billing Rates(insert bi
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APPENDIX JAPPLICATION-BASED MATERIA
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EPA: Maximum effective projected ar
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CITY OF OAKLANDPROJECT DELIVERY DIV
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Schedule L1All Questions rated at
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Oakland Street Lighting Conversion Project - Navigator

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