Scan to PC Desktop Professional 10 Customer Orientation ... - Nuance

Redacting PDF FilesRedaction is the removal of content prior to release or publication. Redaction is often referred to as the“blacking out” of confidential text in a document to be produced, and has many applications ingovernment, the court system and many regulated industries. A key concept is that Deletion is not equalto Redaction. The information you delete from a PDF with the Delete command is not actually clearedfrom the document permanently and can almost always be recovered.PDF Converter Professional integrates precise redaction into the highlight, strikethrough and underlineannotation tools found within the PDF Converter Professional application. Note that this feature is onlyavailable for PDF Normal and Text Searchable PDF files.1. On the PaperPort Desktop, right click on the PDF file that youwant to redact and select “View” to open the PDF file in PDFConverter Professional.2. The Redaction tools will only work with Text Searchable PDFsand PDF Normal Files. If you have an Image Only PDF file,please follow these steps to convert it into a Text SearchablePDF file so that you can use the redaction tools:a. From inside of PDF Converter Professional, go to File> Save As.b. From the “Save as type” drop-down menu, select“Searchable PDF Documents (*.pdf).c. Click on “Save”. If you are prompted to replace theexisting file, click on “Yes” to overwrite the existing fileor click on “No” and in the “File name” field type in adifferent file name.3. Go to Document > Redaction > Mark Redaction.4. Use your mouse to either highlight and select text or draw a boxaround an entire section of text that you want to remove.5. Go to Document > Redaction > Apply Redaction.6. Select the options of your choice from the “Apply” window andthen click on “Apply”.7. Click on “OK” to inspect additional information in this documentand then click on “Remove”. The text that you selected will bepermanently removed from the document. It is no longerviewable, searchable, or recoverable.8. Go to File > Save As and save the redacted version of your document as a different file name.You will now have your un-redacted original document and a redacted copy.You also have the option to search for a particular word and redact every instance of that word within a document.1. From inside of PDF Converter Professional, go to Document > Redaction > Search and Redact.2. In the “Search for” field, type the word that you want to redact and click on “Search and Redact”.3. In the “Search” window, check the boxes to indicate which instances of the word you want to redactand click on “Mark Selected Results for Redaction”.4. Follow steps 5 through 8 in the instructions above to apply the redaction and save your document.467Xerox Corporation – Scan to PC Desktop Professional 10 – Customer Orientation Guide 20