Scan to PC Desktop Professional 10 Customer Orientation ... - Nuance

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Folder NotesFolder Notes allow you to automatically specify metadata (keywords, author, etc.) to all new PDF filesthat arrive via Image Retriever into a particular folder in PaperPort’s Folder View. If a PDF item is putinto a folder any other way, Folder Notes will note be applied to it. To add Folder Notes to a folder:1. In PaperPort’s Folder View, right click on a Folder and select“Folder Notes”.2. Add text to the Subject, Author, and/or Keywords fields.3. Click on “OK” to close the “Folder Notes” window.4. Now when Image Retriever delivers PDF files to that folder, theSubject, Author, and/or Keywords will be added to that PDF fileautomatically.2Changing Folder Colors in Folder ViewChanging the color of folders in PaperPort’s Folder View makes it easy for you to make frequently usedfolders stand out so you can access them quickly.1. From the PaperPort Desktop, in the “Folders”, right click on the folder.2. Select “Folder Color”.3. From the “Set Folder Color” window, select the color of your choice, then click on “OK”.4. The folder will now be displayed as a different color in the “Folders” Pane.Xerox Corporation – Scan to PC Desktop Professional 10 – Customer Orientation Guide 40
All-in-One SearchWith PaperPort Professional 11, you can organize and index all of your scanned image files and text baseddocuments. Using PaperPort's All-in-One Search tool, finding the file that you need is as simple as knowing aword or phrase from the file for which you are searching. Documents and images must be added to the All-in-One Search Index before they can be searched upon.To Add One Document at a Time to the All-in-One Search Index:1. Right click on the image file you want to add to your PaperPort’s All-in-One Search index and select“Add to All-in-One Search” from the drop-down menu list.2. PaperPort will automatically add the text in the file to the PaperPort All-in-One Search database fortext files, image files, and PDF files.To Add All of the Documents and Images in a Folder to the All-in-One Search Index:Note: The first time that you update the All-in-One Search Index, it may take a long time tocomplete. All future updates will only documents and images that have been changed or editedsince the last index.• Right click on the folder you want to add to your PaperPort’s All-in-One Search index and select“Add to All-in-One Search” from the drop-down menu list.• PaperPort will automatically add the text in the file to the PaperPort All-in-One Search databasefor text files, image files, and PDF files. The length of time that it will take to complete the All-in-One Search Index depends on the number and size of the documents and images containedwithin that folder.To Add all of the Documents and Images in All of the Folders Displayed in PaperPort’s FolderView to the All-in-One Search Index:Note: The first time that you update theAll-in-One Search Index, it may take along time to complete. All futureupdates will only documents andimages that have been changed oredited since the last index.• Go to Tools > All-in-One Search…• Click on “Update Index”. PaperPort willautomatically add the text in the file tothe PaperPort All-in-One Searchdatabase for text files, image files, andPDF files. The length of time that it willtake to complete the All-in-One SearchIndex depends on the number and sizeof the documents and images containedwithin all of your folders.• As an alternative, you can click on“Index Manager” and use its tools toschedule an automatic update of yourAll-in-One Search Index. For moreinformation about the Index Manager,refer to the PaperPort Help menu.2 3Xerox Corporation – Scan to PC Desktop Professional 10 – Customer Orientation Guide 41
Page 1: Scan to PC Desktop Professional 10C
Page 4 and 5: Topic ListNotes: The “Advanced To
Page 6 and 7: Introducing Scan to PC DesktopProfe
Page 8 and 9: Quickly turn paper into organized d
Page 10 and 11: Business Document FileTypesToday, m
Page 12 and 13: PaperPort DesktopWorking with Scann
Page 14 and 15: PaperPort SendTo Bar - Information
Page 16 and 17: • PDF Creation from any Applicati
Page 18 and 19: • PDF Image Cleanup with PaperPor
Page 20 and 21: Redacting PDF FilesRedaction is the
Page 22 and 23: Manual Zoning for More Accurate OCR
Page 24 and 25: Digital Archiving with Text Searcha
Page 26 and 27: Additional Training andSupport Reso
Page 28 and 29: Advanced Training TopicsPlease note
Page 30 and 31: 6. Click on the Browse button,then
Page 32 and 33: Advanced PDF TopicsBatch Conversion
Page 34 and 35: Adding a Submit button to a Form1.
Page 36 and 37: 10. In the “Save” panel, from t
Page 38 and 39: Advanced PaperPort TopicsCreating a
Page 42 and 43: Searching for Documents and Images:
Page 44 and 45: Personalizing an EIP-enabled Xerox
Page 46 and 47: Creating OmniPage WorkflowsAn OmniP
Page 48 and 49: Creating PaperPort Scanning Profile

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