Scan to PC Desktop Professional 10 Customer Orientation ... - Nuance

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Redacting PDF FilesRedaction is the removal of content prior to release or publication. Redaction is often referred to as the“blacking out” of confidential text in a document to be produced, and has many applications ingovernment, the court system and many regulated industries. A key concept is that Deletion is not equalto Redaction. The information you delete from a PDF with the Delete command is not actually clearedfrom the document permanently and can almost always be recovered.PDF Converter Professional integrates precise redaction into the highlight, strikethrough and underlineannotation tools found within the PDF Converter Professional application. Note that this feature is onlyavailable for PDF Normal and Text Searchable PDF files.1. On the PaperPort Desktop, right click on the PDF file that youwant to redact and select “View” to open the PDF file in PDFConverter Professional.2. The Redaction tools will only work with Text Searchable PDFsand PDF Normal Files. If you have an Image Only PDF file,please follow these steps to convert it into a Text SearchablePDF file so that you can use the redaction tools:a. From inside of PDF Converter Professional, go to File> Save As.b. From the “Save as type” drop-down menu, select“Searchable PDF Documents (*.pdf).c. Click on “Save”. If you are prompted to replace theexisting file, click on “Yes” to overwrite the existing fileor click on “No” and in the “File name” field type in adifferent file name.3. Go to Document > Redaction > Mark Redaction.4. Use your mouse to either highlight and select text or draw a boxaround an entire section of text that you want to remove.5. Go to Document > Redaction > Apply Redaction.6. Select the options of your choice from the “Apply” window andthen click on “Apply”.7. Click on “OK” to inspect additional information in this documentand then click on “Remove”. The text that you selected will bepermanently removed from the document. It is no longerviewable, searchable, or recoverable.8. Go to File > Save As and save the redacted version of your document as a different file name.You will now have your un-redacted original document and a redacted copy.You also have the option to search for a particular word and redact every instance of that word within a document.1. From inside of PDF Converter Professional, go to Document > Redaction > Search and Redact.2. In the “Search for” field, type the word that you want to redact and click on “Search and Redact”.3. In the “Search” window, check the boxes to indicate which instances of the word you want to redactand click on “Mark Selected Results for Redaction”.4. Follow steps 5 through 8 in the instructions above to apply the redaction and save your document.467Xerox Corporation – Scan to PC Desktop Professional 10 – Customer Orientation Guide 20
• Edit PDF Normal Files in PDF Converter ProfessionalPDF Converter Professional 5 provides the ability to edit PDF Normal files. You can edit the text andimages within these files.Note: To edit other flavors of PDF files, see the section “Edit any PDF File Using OCR” on the bottomhalf of this page for information about using OCR to convert PDF files to text file types for editing.To edit a PDF file using PDF Converter Professional:1. Go to Start > All Programs > Nuance PDFProfessional 5 > PDF Converter Professional toopen the PDF Converter Professional application.2. Go to File > Open.3. Browse to the location of the PDF file that youwant to edit and then click on “Open”. The PDFfile will be opened in PDF ConverterProfessional.4. Click on the “Touchup Text Tool” or “TouchupObject Tool” button to select it.5. Use your mouse to edit the text or image withinthe document.• Edit Any PDF File Using OCRFrom the PaperPort Desktop, you can utilize the power of the OmniPage OCR program to convertany PDF file into an editable file format, such as Word, Excel, or Word Perfect.OCR or Optical Character Recognition is the process of converting a scanned image or a PDF fileinto editable text, such as MS Word, MS Excel, or Word Perfect.To OCR a PDF file and convert it to MS Word:1. Drag the PDF file from the PaperPort Desktop down to the Word link. The Word link is automaticallyconfigured to use the OmniPage Professional OCR engine to do an automatic OCR.2. The “OCR Proofreader” appears, allowing you to proofread the document before it is converted toWord. Correct any suspect words.3. The document is automatically opened as a fully editable MS Word document.2 31Xerox Corporation – Scan to PC Desktop Professional 10 – Customer Orientation Guide 21
Page 1: Scan to PC Desktop Professional 10C
Page 4 and 5: Topic ListNotes: The “Advanced To
Page 6 and 7: Introducing Scan to PC DesktopProfe
Page 8 and 9: Quickly turn paper into organized d
Page 10 and 11: Business Document FileTypesToday, m
Page 12 and 13: PaperPort DesktopWorking with Scann
Page 14 and 15: PaperPort SendTo Bar - Information
Page 16 and 17: • PDF Creation from any Applicati
Page 18 and 19: • PDF Image Cleanup with PaperPor
Page 22 and 23: Manual Zoning for More Accurate OCR
Page 24 and 25: Digital Archiving with Text Searcha
Page 26 and 27: Additional Training andSupport Reso
Page 28 and 29: Advanced Training TopicsPlease note
Page 30 and 31: 6. Click on the Browse button,then
Page 32 and 33: Advanced PDF TopicsBatch Conversion
Page 34 and 35: Adding a Submit button to a Form1.
Page 36 and 37: 10. In the “Save” panel, from t
Page 38 and 39: Advanced PaperPort TopicsCreating a
Page 40 and 41: Folder NotesFolder Notes allow you
Page 42 and 43: Searching for Documents and Images:
Page 44 and 45: Personalizing an EIP-enabled Xerox
Page 46 and 47: Creating OmniPage WorkflowsAn OmniP
Page 48 and 49: Creating PaperPort Scanning Profile

Scan to PC Desktop Professional 10 Customer Orientation ... - Nuance

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