AQIP 2007 Systems Portfolio - San Juan College

San Juan College – AQIP Systems Portfolio- November 20072P3 Faculty and staff needs regarding theseobjectives are obtained through mechanismsdesigned to flow smoothly to the executive level, fordiscussion and prioritization. The President has threeadvisory committees – Faculty, Professional Staff andSupport Staff – that meet with the President on aquarterly basis. Each group gathers and presentsinformation regarding the needs of the employeegroup they represent to the President. Minutes ofthese meetings are posted on the College intranet,available to all employees. The President’s Cabinetand Quality Councils can identify needs in monthlymeetings. Needs relative to distinctive objectives areidentified through these mechanisms, strategies tomeet needs defined, and action plans to meet needsdeployed by those selected to lead the projects.The College uses a climate survey bi-yearly to assesshow well the college is meeting the needs of the staffand faculty, including support for other distinctiveobjectives. Organizational Development surveysinclude identification of needs related to creating theenvironment and culture of a learning college,facilities, and leadership opportunity. QualityCommunity Linkages Council conducted an assessmentof the Advisory Boards and identified needsrelated to these important community connections, inparticular assisting the employees in forming andmaintaining the partnerships.2P4 Data is collected, analyzed and reported annuallyon the College’s partnership development efforts;facility use for cultural and learning activities;contributions to workforce and economic developmentand impact; and development of service learningopportunities. SJC’s governing board, President,cabinet, advisory boards, administrative staff andschools review and analyze the data. Advisorycouncil liaisons bring recommendations to theadministrative staff and President’s Cabinet(depending on the appropriate communication chain),which is reviewed and assessed by the President andVice Presidents. The recommendations areprioritized and implementation strategies designed.The action plan is then aligned with, and incorporatedinto, the annual plans for refining and adjustingprojects related to other distinctive objectives.SJC has over 50 advisory committees for programs,specialized and career programs, and communitygroups. The College advisory councils are comprisedof employees who “listen and learn” and civic,business and professional leaders who represent abroad cross-section of the community. So constituted,these advisory groups provide feedback to SJC aboutits programs and services.The College commissioned an Economic Contributionof San Juan College study that concluded that localAssessing Distinctive ObjectivesObjective Example Programs/Facility MeasuresNumber of children/families servedChild and Family Development Center Pre-school teacher assessmentsBuild partnershipsNumber of practicum student hoursUniversity ProgramsNumber of available programs/coursesLicensure/PDD pass ratesFoster community involvementNumber of volunteer tutorsProject ReadNumber of community members servedImprovement in reading levelsServe as a focal point forcommunity service and problemsolvingHHPCFitness center enrollmentNumber of community members servedNumber of wellness activities providedNumber of volunteer opportunitiesVolunteer CenterNumber of VolunteersProvide a place for cultural andNumber and type of events/tickets soldHenderson Fine Arts Centerlearning activitiesFacilities usageCourses offeredEncoreNumber of participantsEvent participationEnterprise CenterStakeholder satisfaction interviews, surveys;Contribute to workforce andeconomic developmentProvide a leadership role bybeing a model community collegeBusiness and Industry TrainingCommunity Linkages CouncilKids KollegeCreate an environment and Learning Commonsculture for innovation, changeQuality Center for Business/Smalland growthBusiness Development CenterTable 2.3 Assessing Distinctive ObjectivesReferralsSatisfaction survey/interviews; contact hrs/courses;non-credit workforce accountability Indicators;organizations servedNumber of trainings /events offeredNumber of community representatives serving onCouncilsCourses/camps offeredEnrollmentLibrary usageCTX participation ratesNumber of clients servedAQIP Category Two: Other Distinctive Objectives 19