AQIP 2007 Systems Portfolio - San Juan College

• Benchmark data are collected from sources suchas IPEDS Peer Analysis system, the NCCBP,CCSSE, NLSSI, and from New Mexico CommunityCollege associations. Comparative results andanalysis are shared with the college and externalstakeholders from the College’s webpage.• Employee climate surveys such as the nationallynormed Personal Assessment of the CollegeEnvironment (PACE) survey are administeredevery two years. The survey helps the college toidentify areas of excellence and concern as itpertains to institutional structure, supervisoryrelationships, teamwork, and student focus.• Enrollment trends are collected during registrationperiods and posted on the College’s webpage.The trends are analyzed by the School Deans andreported to their faculty and staff. In addition,enrollment trends are analyzed by the Office ofResearch and reported to the Board of Trusteesannually.• Performance measures are updated and analyzedannually. Specific targets are established by theGoverning Board, President, and Vice Presidents.The measures and targets are reported to the NewMexico Legislative Finance Committee andbecome incorporated into the annual funding billfor New Mexico postsecondary institutions.• National surveys are administered to students,faculty, and staff periodically. Results aregenerally analyzed and reported to the institutionby the survey group and posted to the San JuanCollege webpage.• AQIP action projects are developed by thePresident, Vice Presidents and President’sCabinet to support the College’s strategic plan.The projects appear both on the AQIP website andon the College’s website. Results and progressare analyzed by AQIP reviewers and the college’sadministrative body.• Program accreditation results are reviewed andanalyzed by their departments, schools, and theCollege administration. The results are sharedwith the College and stakeholders through SanJuan College’s webpage, publications, andadvisory group meetings.Results (R)7R1 SJC uses benchmarks are used to tell us wherewe are in relation to the criteria or institution in thebenchmark. Each measure is evaluated annually orsemi-annually based upon pre-established targets,allowing the reader a one-step method to analyze thecurrent status of each indicator against the preestablishedgoals.• Performance data is available to the Board ofTrustees, administration, staff, faculty, studentsand the general public by accessing the college'sweb siteKey Performance Measures are alignedwith the College’s strategic plan, operating plan,and budget.• Datatel / PC access / Web Advisor for students.oooDatatel Colleague ERP has onlybeen in full operation slightly morethan one year.PC access through computer labsand stations combined with campuswide wireless internet connectivityWeb Advisor for students began inthe spring 2006 semester. Theeffectiveness of this for students isevident since most students nowregister online and telephoneregistration is no longer used.• Data confidentiality is achieved by restrictingaccess and providing security to the DatatelColleague ERP. Federal and institutional policiesadhere to FERPA requirements and govern datausage and detailed information sharing.• An annual OTS survey measures effectiveness ofOTS support services.7R2 The NCCBP provides the College withopportunities to report outcome and effectiveness data,receive reports of benchmarks, and compare their datawith those of other institutions. Benchmark data aregathered on a range of learning outcomes andinstitutional processes. The table below shows some ofthe San Juan College results compared to communitycolleges nationally.AQIP Category Seven: Measuring Effectiveness