National Archives of Australia - Annual reports

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Director-General’sreview of 2010–11The year 2010–11 presented a few challenges and some significantachievements for the National Archives of Australia. The Archivescontinued to review and implement innovative solutions to providethe Australian Government and the public with archival servicescomparable with the best international standards and practice.InnovationDr Stephen EllisDirector-General (Acting)National Archives of AustraliaSam CooperDuring 2010–11, the Archives found new ways of providingaccess to its records, such as the Constitution for a Nationinteractive feature, which explores the history of the creation ofthe Constitution through rich visual and auditory media. In addition,a new display using touch-screen technologies to provide moreinteraction for visitors was installed in our Memory of a Nationexhibition in the National Office in Canberra. The Archivesrepurposed its hardcopy magazine to a more accessible e-magazine,Your Memento, and its online research system, RecordSearch,was revised to improve useability.Amendments to the Archives Act 1983, approved by Parliamentin May 2010, reduced the closed period for most Commonwealthrecords from 30 to 20 years, and for Cabinet notebooks from50 to 30 years. The examination of records was prioritised tosupport the accelerated release of Cabinet records required bythese amendments.During the year we released Check-up 2.0, a secure web-basedtool developed to assist Australian Government agencies assessthe state of their information management. Check-up 2.0, basedon the original Check-up released in 2007, helps agencies to buildtheir information management capability and to plan improvements.In May 2011, the ACT Branch of the Records and InformationManagement Professionals Association Australasia announcedthat Check-up 2.0 had won the inaugural Rob Barnett Award forInnovation and Excellence.The Archives also upgraded its own recordkeeping technologies.This upgrade ensures that the Archives’ electronic recordkeepingsystem continues to support our business needs and accountabilityrequirements. It also helps us adhere to the guidelines we provide toother agencies.Director-General’s review of 2010–11 3
International recognitionIn May 2011 the Director-General of UNESCOannounced that the Archives had been awardedthe 2011 UNESCO/Jikji Memory of the World Prizefor innovation in preserving digital records andheritage documents. The award, funded by the Cityof Cheongju in the Republic of Korea, recognisesthe Archives’ innovation in this area, our willingnessto share research results and our professionalleadership. The award also recognises the Archivesfor its investigation into the conservation issuessurrounding parchment documents written in irongall ink, which are vulnerable to iron gall corrosion.The effects of this ink on paper have been widelyresearched, but the effects on parchment onlyrarely investigated. Some of the most importantrecords the Archives holds are on parchment.The Archives has long been recognisedinternationally as a leader in informationmanagement. As part of a memorandum ofunderstanding between the Archives and theArsip Nasional Republik Indonesia (NationalArchives of Indonesia), in May 2011 the Archiveswas invited to present a three-day training programin Indonesia. The training program focused onthe approach the Archives takes in providinginformation management advice and services toAustralian Government agencies. Thirty participantsfrom various Indonesian government archives andagencies attended.Leadership changesThe Hon Dr John Bannon AO was appointedChairman of the National Archives of AustraliaAdvisory Council on 28 May 2011. Dr Bannonreplaced former Chairman Mr Paul Santamaria SC,who retired from the Council in December 2010.Mr Ross Gibbs PSM came to the end of his tenureas Director-General on 31 March 2011, havingserved in this position for eight years. Mr Gibbssubsequently took up the role of State Director inour Melbourne Office.Services to regionalAustraliaDuring 2010–11, the Archives and some of ourstate and territory counterparts took significantsteps towards an improved service deliverymodel. Under this model the public receivesface-to-face services to assist them to search andaccess records across federal, state and territoryjurisdictions from a single site in their capital city.The Archives co-located with the State Recordsof South Australia on 4 April 2011. During thereporting period, significant work was alsocompleted to achieve co-location with theTasmanian Archive and Heritage Office in late 2011,and plans to co-locate with the Northern TerritoryArchives Service in mid-2012 progressed.The achievement of co-located services hasbeen made possible through strong cooperativearrangements that have existed between theCommonwealth, state and territory archivesservices for many years.Our peopleDuring 2010–11, the Archives continued to invest inour people to ensure alignment with our businessneeds, changing demographics, employee needsand the competitive employment market.The Archives has continued to provideopportunities for increasing staff skills during theyear. The development of management capabilityin APS 3 to APS 6 staff through the ManagementFoundations Program is of particular note. During2010–11, the Archives reviewed its organisationpriorities and workforce to identify critical staffpositions and to predict future demands onworkforce planning capability. This review willcontribute to the development of successionplanning, recruitment and staff developmentactivities in the future.Ms Phyllis Williams, Director of the Darwin andAdelaide offices, was awarded the Public ServiceMedal in the Queen’s Birthday Honours List.4 Annual Reports 2010–11
Page 2 and 3: National Archivesof Australiaand Na
Page 4: Our reference: 2011/747The Hon Bren
Page 7 and 8: Appendixes 109Appendix A Resources
Page 9: The Mayor of CheongjuCity, Beum-deu
Page 13 and 14: New map and plan cabinets,Mitchell
Page 15: Governance andorganisational struct
Page 18 and 19: Assistant Director-General, Nationa
Page 20 and 21: Report on performanceThis report on
Page 22 and 23: This advice includes links to other
Page 24 and 25: which sets out the descriptive and
Page 26 and 27: Outcome 2Greater understanding ofou
Page 28 and 29: Table 6: Records transferred to the
Page 30 and 31: Each year, the Archives reviews its
Page 32 and 33: in information and education activi
Page 34 and 35: ecords and the agencies that create
Page 36 and 37: Table 18: Internal reconsideration
Page 38 and 39: or participated in a related worksh
Page 40 and 41: Release of Cabinet recordsOn 1 Janu
Page 42 and 43: Access service standardsThe Archive
Page 44 and 45: Management and accountabilityState
Page 46 and 47: Holly Schutle and Marcus HaymanSecu
Page 48 and 49: Privacy CommissionerThe Privacy Com
Page 50 and 51: Table 20: Classification and gender
Page 52 and 53: • reflecting Australia’s cultur
Page 54 and 55: with emphasis on assets that suppor
Page 56 and 57: Total income decreased by $11.923 m
Page 58 and 59: Financial statements andsupporting
Page 60 and 61:
Financial statements 53
Page 62 and 63:
STATEMENT OF COMPREHENSIVE INCOMEfo
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STATEMENT OF CHANGES IN EQUITYfor t
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SCHEDULE OF COMMITMENTSas at 30 Jun
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SCHEDULE OF ASSET ADDITIONSfor the
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SCHEDULE OF ADMINISTERED ITEMS2011
Page 72 and 73:
Note 1: Summary of Significant Acco
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Interest revenue is recognised usin
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The Archives makes employer contrib
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1.15 Property, Plant and EquipmentA
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1.17 InventoriesInventories held fo
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2011 2010$'000$'000Note 3D: Depreci
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Note 5: Financial Assets2011 2010$'
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Note 6: Non-Financial Assets2011 20
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Note 6B (Cont'd): Reconciliation of
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Note 6D: Reconciliation of the Open
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2011 2010$'000$'000Note 6E: Invento
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Note 8: Provisions2011 2010$'000$'0
Page 97 and 98:
Note 10: Contingent Liabilities and
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Note 11B: Average Annual Remunerati
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Note 13: Financial Instruments2011
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Ageing of financial assets that wer
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Notes to the Schedule of Administer
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Appropriation ActAnnualAppropriatio
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Note 16: Special AccountsThe Nation
Page 111 and 112:
Note 18: Reporting of OutcomesThe A
Page 113 and 114:
Departmental Assets:Outcome 1 Outco
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A retrieved card is scannedby a Len
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Appendix AResources allocated to th
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Appendix BRecords authorities issue
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Records and Information ManagementP
Page 123 and 124:
Appendix DSelected records transfer
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Personal records transferred to the
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Table 32: A selection of records de
Page 129 and 130:
Appendix EExhibitions programTempor
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Appendix FPublications programBooks
Page 133 and 134:
Appendix HFreedom of informationMos
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The National Archives Northern Terr
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Table 39: Solar energy generated an
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Appendix JConsultancies, advertisin
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Advertising and marketresearch amou
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Appendix LRepresentation on profess
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Appendix MOccupational health and s
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The South AustralianArchives Centre
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Absent: Mr DavidIrvine AOTrudie Har
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National Archives of AustraliaAdvis
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Glossary and indexesGlossaryAccessA
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Shortened formsAGLSAPSCAARAEDRMSELF
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DescriptionManagement and accountab
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List of figures and tablesFiguresFi
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IndexAboriginal Advisory Group, Vic
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Craven, Greg 31CSIROaudiovisual rec
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Indigenous AustraliansArchives empl
Page 168 and 169:
Pacific Regional Branch of the Inte
Page 170 and 171:
storage of records 5, 21-2storage r
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National Archives of Australia - Annual reports

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