National Archives of Australia - Annual reports

Internal informationmanagementThe Archives’ intranet – Infonet – is used todisseminate information to staff across all Archivessites. The Infonet’s KnowledgeBase provides asingle access point for all Archives policies, userguides, guidelines, manuals and procedures.Throughout 2010–11, a number of featureswere introduced to further enhance access toinformation on the Infonet, including:• updating the website to ensure it meets theaccessibility standards specified by the WebContent Accessibility Guidelines 2.0• provision of controlled access to a reportshowing details of non-ongoing andacting staff• provision of a ‘daily digest’, which allows staffto subscribe to an email that notifies themabout any updates made to the Infonet overthe last 24 hours• ability for all pages to be re-directed to apage outlining emergency evacuation pointsand what to do when building alarms aretriggered• improving the capacity of staff to identifyand manage their personal details andto determine whether key online servicesaccessed via the Infonet, such as theEmployee Self Service, are available.Library servicesThe Archives has a distributed library, located inthe National Office and state offices. Its primarypurpose is to provide a reference service forpublicly available information to staff in order tosupport their work and professional development.The library collects comprehensively in the fields ofarchives, records management, paper conservationand preservation. Archival students, the archivaland information management community,government agencies and members of the publicare able to access the Archives’ library throughdocument delivery services. During 2010–11,216 items were added to the library’s collection,bringing the total items to 21,451. A total of 915research enquiries were conducted, and 324 staffmade use of the library’s collection.Human resourcemanagementThe major focus of human resource activity during2010–11 was workforce planning and strategies,and negotiations for a new enterprise agreement.The Archives continued its focus on workforceplanning, implementing key components of theStrategic Workforce Plan 2010–2014, includingorganisation-wide workforce profiling, identifyingbusiness critical positions and issues, and definingstrategies to address these issues. Further refiningof, and detail in, the regular metrics reportingenhanced workforce planning and development.The Archives provided ongoing support and adviceto staff affected by the co-location of the DarwinOffice with the Northern Territory Archives Service,the Adelaide Office with the State Records ofSouth Australia, and the Tasmanian Office with theTasmanian Archive and Heritage Office.Instruments of employmentDuring 2010–11, the National Archives of AustraliaEnterprise Agreement 2010–2011 commencedoperation and had a nominal expiry date of30 June 2011. At 30 June 2011, 459 employeeswere covered by the Agreement and of these, fiveExecutive Level 1 or 2 employees had IndividualSupplementation Arrangements in place underclause 11 of the Agreement. In addition, oneemployee was covered by an Australian WorkplaceAgreement. Five Senior Executive Service (SES)employees were covered under subsection24(1) of the Public Service Act. The Agreementalso contained provision for Individual FlexibilityAgreements to attract and retain people withparticular skills or knowledge by supplementingtheir terms and conditions.Following the release of the revised AustralianPublic Service Bargaining Framework in January2011, bargaining commenced in March for a newenterprise agreement.42 Annual Reports 2010–11