National Archives of Australia - Annual reports

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Appendix CNational and international strategic relationsThe Archives participates in a variety ofnational and international arenas. It addressescontemporary information management issuesand fosters international archives relationships.Council of AustralasianArchives and RecordsAuthoritiesThe Council of Australasian Archives and RecordsAuthorities (CAARA) is the coordinating body fornational, state and territory archives in Australiaand New Zealand. It meets biannually, and theDirector-General represents the Archives.CAARA considers issues such as:• the management of records following thetransfer of functions between governments,or between governments and the privatesector• principles for the disposal of, and access to,ministerial records• the ongoing review of copyright legislation• the state of archives in Australia.In 2010–11, CAARA maintained strong relationshipswith Blue Shield Australia, the Australian Societyof Archivists, and National and State LibrariesAustralasia. Its two active working groups –Australasian Digital Records Initiative and theStandards for Public Access Working Group –developed two policy statements: Guidelines forCAARA Institutions on Online Media Participation,and Online Access to Public Records. Several otherpolicy statements are currently being developed.The joint Archives/CAARA 2010 ResidentialSchool – Archives 2.0: interacting with the future– took place in November 2010 in Canberra. Heldevery two years, the Residential School is a keyprofessional development activity on the CAARAcalendar, and is designed to provide delegatesthe opportunity to address in detail a relevantcontemporary issue facing archivists. Over thecourse of the 2010 Residential School, delegatesheard from a diverse range of speakers includingformer National Archives of Australia AdvisoryCouncil member Senator Kate Lundy, economistNicholas Gruen, and digital curators SebastianChan and Tim Sheratt. Delegates discussedhow archives could embrace the opportunitiesoffered by Web 2.0 technologies to add valueto their services and engage more closely withtheir audience.CAARA contributions to Australian Governmentprojects in 2010–11 included reviewing theProtection of Movable Cultural Heritage Act 1986and Protection of Movable Cultural HeritageRegulations 1987. These reviews were conductedin consultation with the National Cultural HeritageCommittee and the broader community.Professional organisationsAustralian Society of ArchivistsThe Australian Society of Archivists is the peakprofessional body for archivists in Australia. Itunderwent a number of changes in 2010–11.A national office was established in Brisbane,and an executive officer and other staff wereengaged to strengthen the Society’s governanceand fiscal management.In October 2010, the Australian Society ofArchivists held its national conference inMelbourne, entitled Future Proof: resilient archives2020 and beyond. A number of Archives staffmembers presented papers at the conference:Anne Lyons, Assistant Director-General, Accessand Communication, Zoë D’Arcy, Director,Communications and Programs, Julie Faulkner,Director, Digital and Online Access, and JamesDoig, Assistant Director, National PreservationCoordination. Adrian Cunningham, Director,Strategic Relations and Personal Records,participated on the Archives 2.0 panel.Appendixes 113
Records and Information ManagementProfessionals AustralasiaFormerly known as the Records ManagementAssociation of Australasia, Records and InformationManagement Professionals Australasia (RIMPA)is the key body supporting the records andinformation management profession in Australia.In September 2010, a RIMPA convention –Inforum 2010 – was held on the Gold Coast, withthe theme ‘Information continuity: safeguardingbusiness and community identity’. MargaretChalker, Assistant Director-General, GovernmentInformation Management, Barbara Berce,Director, Policy and Strategic Projects, and DetlevLueth, Assistant Director, National PreservationCoordination, attended the convention, whichfocused on information continuity for the businessand government sectors, individuals, families,community-based organisations, and Indigenousand minority communities.Margaret Chalker chaired a workshop exploringthe requirements needed in business systemsto support information management. BarbaraBerce also presented a paper addressing theeconomic and efficiency benefits of working in adigital environment.RIMPA participated in a number of events aspart of Information Awareness Month in May2011, the theme of which was ‘Informationoverload: finding the tree in the digital forest’.A lunchtime seminar held in Canberra drew a fullhouse, with guest speaker Hans Hofman (SeniorAdvisor, Recordkeeping at the Nationaal Archief,Netherlands) offering a European perspective ondigital initiatives.International Council onArchivesThe International Council on Archives promotespreservation, development and use of the world’sarchival heritage. Its membership includes national,regional and local archives, and professionalassociations of archivists from 198 countries.The Archives is a member of, and activelyparticipates in, the Council.International Council on ArchivesCongress 2012The International Council on Archives Congressis the major international conference onarchives and is held every four years. The nextCongress in 2012 will be hosted by the Archivesin Brisbane. In preparation for the Congress,the Archives’ Director-General serves asVice-President Congress, and Archives staffmember Margaret Kenna serves as DeputySecretary-General Congress.Margaret Kenna, as Project Director for theCongress, coordinates and reports on the workof the various Congress committees and acts aslocal liaison with key partners and stakeholders.A memorandum of understanding betweenthe Archives and the International Council onArchives was signed in March 2011. It defineskey organising, managing and presentationresponsibilities for each signatory. Following atender process, the MCI Group was contractedas the professional conference organiser, and theBrisbane Convention and Exhibition Centre willbe the venue.Pacific Regional BranchThe Pacific Regional Branch of the InternationalCouncil on Archives (PARBICA) is one of 13branches of the Council. PARBICA comprisesgovernment and non-government archivalinstitutions and associations from the PacificIslands, Hawaii and Australasia. The Archives playsan active leadership role in PARBICA, and providesadministrative support to an Archives staff memberwho manages PARBICA’s website and serves asTreasurer on its part-time governing bureau.Recordkeeping for Good Governance ToolkitIn partnership with PARBICA, and with financialsupport from AusAID, the Archives continued tomanage the Recordkeeping for Good Governanceproject. Recent work focused on the developmentof Stage 5 products, which include tools andguidelines to help Pacific Island governmentsmanage their digital records. AusAID fundingenabled workshops to be held in the CookIslands and Tonga to promote and developStage 5 of the Toolkit.114 Annual Reports 2010–11
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National Archivesof Australiaand Na
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Our reference: 2011/747The Hon Bren
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Appendixes 109Appendix A Resources
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The Mayor of CheongjuCity, Beum-deu
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International recognitionIn May 201
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New map and plan cabinets,Mitchell
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Governance andorganisational struct
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Assistant Director-General, Nationa
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Report on performanceThis report on
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This advice includes links to other
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which sets out the descriptive and
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Outcome 2Greater understanding ofou
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Table 6: Records transferred to the
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Each year, the Archives reviews its
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in information and education activi
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ecords and the agencies that create
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Table 18: Internal reconsideration
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or participated in a related worksh
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Release of Cabinet recordsOn 1 Janu
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Access service standardsThe Archive
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Management and accountabilityState
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Holly Schutle and Marcus HaymanSecu
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Privacy CommissionerThe Privacy Com
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Table 20: Classification and gender
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• reflecting Australia’s cultur
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with emphasis on assets that suppor
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Total income decreased by $11.923 m
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Financial statements andsupporting
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Financial statements 53
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STATEMENT OF COMPREHENSIVE INCOMEfo
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STATEMENT OF CHANGES IN EQUITYfor t
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SCHEDULE OF COMMITMENTSas at 30 Jun
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SCHEDULE OF ASSET ADDITIONSfor the
Page 70 and 71: SCHEDULE OF ADMINISTERED ITEMS2011
Page 72 and 73: Note 1: Summary of Significant Acco
Page 74 and 75: Interest revenue is recognised usin
Page 76 and 77: The Archives makes employer contrib
Page 78 and 79: 1.15 Property, Plant and EquipmentA
Page 80: 1.17 InventoriesInventories held fo
Page 83 and 84: 2011 2010$'000$'000Note 3D: Depreci
Page 85 and 86: Note 5: Financial Assets2011 2010$'
Page 87 and 88: Note 6: Non-Financial Assets2011 20
Page 89 and 90: Note 6B (Cont'd): Reconciliation of
Page 91 and 92: Note 6D: Reconciliation of the Open
Page 93 and 94: 2011 2010$'000$'000Note 6E: Invento
Page 95 and 96: Note 8: Provisions2011 2010$'000$'0
Page 97 and 98: Note 10: Contingent Liabilities and
Page 99 and 100: Note 11B: Average Annual Remunerati
Page 101 and 102: Note 13: Financial Instruments2011
Page 103 and 104: Ageing of financial assets that wer
Page 105 and 106: Notes to the Schedule of Administer
Page 107 and 108: Appropriation ActAnnualAppropriatio
Page 109 and 110: Note 16: Special AccountsThe Nation
Page 111 and 112: Note 18: Reporting of OutcomesThe A
Page 113 and 114: Departmental Assets:Outcome 1 Outco
Page 115 and 116: A retrieved card is scannedby a Len
Page 117 and 118: Appendix AResources allocated to th
Page 119: Appendix BRecords authorities issue
Page 123 and 124: Appendix DSelected records transfer
Page 125 and 126: Personal records transferred to the
Page 127 and 128: Table 32: A selection of records de
Page 129 and 130: Appendix EExhibitions programTempor
Page 131 and 132: Appendix FPublications programBooks
Page 133 and 134: Appendix HFreedom of informationMos
Page 135 and 136: The National Archives Northern Terr
Page 137 and 138: Table 39: Solar energy generated an
Page 139 and 140: Appendix JConsultancies, advertisin
Page 141 and 142: Advertising and marketresearch amou
Page 143 and 144: Appendix LRepresentation on profess
Page 145 and 146: Appendix MOccupational health and s
Page 147 and 148: The South AustralianArchives Centre
Page 149 and 150: Absent: Mr DavidIrvine AOTrudie Har
Page 151 and 152: National Archives of AustraliaAdvis
Page 154 and 155: Glossary and indexesGlossaryAccessA
Page 156 and 157: Shortened formsAGLSAPSCAARAEDRMSELF
Page 158 and 159: DescriptionManagement and accountab
Page 160 and 161: List of figures and tablesFiguresFi
Page 162 and 163: IndexAboriginal Advisory Group, Vic
Page 164 and 165: Craven, Greg 31CSIROaudiovisual rec
Page 166 and 167: Indigenous AustraliansArchives empl
Page 168 and 169: Pacific Regional Branch of the Inte
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storage of records 5, 21-2storage r
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National Archives of Australia - Annual reports

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