National Archives of Australia - Annual reports

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In accordance with the requirements of section56(5) of the Archives Act, at each meeting of theCouncil, the Archives tables a statement detailingrequests for, and decisions relating to, accessrequested under section 56(2).Four applications for special access to recordsunder section 56(2) were received during 2010–11.Access was granted in all cases.Personal Records ServiceDuring 2010–11, the Council received regularupdates on the acquisition of personal papersof current and former prime ministers, ministersand other significant individuals involved with theAustralian Government. The Council recognisedthe value of providing recordkeeping advice to thistarget group, particularly during the federal electionin August 2010.Council subcommitteesFrom time to time the Council may establishsubcommittees to provide strategic advice onkey initiatives.Information andCommunications TechnologyInnovation SubcommitteeDuring 2010–11, the Information andCommunications Technology InnovationSubcommittee discussed:• implications and opportunities for theArchives relating to the recommendations ofthe Government 2.0 Taskforce• approaches to digital informationmanagement in business systems• the innovative use of web-based socialnetworking technologies to enhanceinteraction between the Archives and its users.Members of the Subcommittee were SenatorKate Lundy (Chair), Dr Dianne Snowden,Mr Roland Perry, Mr Aladin Rahemtula, Dr MickeyDewar, Mr David Irvine and Archives staff memberMr Adrian Cunningham (Secretariat).Immigration MonumentSubcommitteeThe Immigration Monument Subcommittee wasestablished in September 2010 to provide adviceto the Archives on its engagement with theNational Capital Authority and Immigration PlaceAustralia (IPA) about the IPA proposal to constructa national monument to immigration in Canberra.Approval to construct the monument was given on19 December 2010 by the Minister for RegionalAustralia, Regional Development and LocalGovernment, in accordance with the approval ofthe Canberra National Memorials Committee.The National Capital Authority and the Archives arediscussing with IPA its early concept planning forthe development of the monument.The Subcommittee comprised Ms Helen Williams(Chair), Dr Dianne Snowden, Senator Kate Lundy(until her resignation from Council), and Archivesstaff member Ms Anne McLean (Secretariat).Legislative ReviewSubcommitteeThe Legislative Review Subcommittee prepareddiscussion papers for Council prior to the provisionof advice to the Archives and the Minister on theArchives’ review of the Archives Act. The reviewwill involve further consultation with the Archivesin 2011–12.Members of the Subcommittee were ProfessorJohn Williams (Chair) and Ms Helen Williams.Mr James Barr and Mr Keith Young from theArchives provided secretariat support.Constitution DaySubcommitteeThe Constitution Day Subcommittee activelyparticipated in Constitution Day activities in July2010, and continued to provide guidance to theArchives during the preparation of activities forConstitution Day 2011.The Subcommittee fulfilled its obligations and wasretired at the December meeting.National Archives of Australia Advisory Council 143
National Archives of AustraliaAdvisory Council Chairman Mr PaulSantamaria SC, Chief Justice of theHigh Court the Hon Robert FrenchAC, Ms Maggie Beer and Councilmember Professor Helen Irving atthe Constitution Founders Lecture,High Court of Australia, Canberra,July 2010.Alanna BishopConstitution Day 2010 activities involving theCouncil included A Constitution for All AustraliansSpeakers Forum, held on 1 July 2010, and theConstitution Founders Lecture, held at the HighCourt on 8 July 2010. Subcommittee membersProfessor Helen Irving and Professor JohnWilliams also provided expert review during thedevelopment of a new exhibition interactive andwebsite, Constitution for a Nation.Council members attended a Constitution DaySpeakers Forum – A Constitution for all Australians:the Top End experience – in Darwin on 30 June 2011prior to the Council meeting on 1 July 2011. Councilmember Professor Mick Dodson was one of fourhigh-profile speakers at this event, and his essay waspublished on the Archives’ Constitution Day blog.Members of the Constitution Day Subcommitteeincluded Professor Helen Irving (Chair), Mr DavidIrvine, Dr Mickey Dewar, Professor John Williams andArchives staff member Ms Zoë D’Arcy (Secretariat).Financial information andsecretariat servicesThe Council’s operation is funded from theArchives’ budget appropriation (Table 1). Majorexpenditure items consisted of members’ sittingfees, travel allowances and fares to attend Council,subcommittee and other associated meetingsas determined by the Remuneration Tribunal. Inaddition to direct financial support, the Archivesalso provides secretariat and administrativeservices to the Council.Table 1:ItemNational Archives of Australia AdvisoryCouncil expenditure, 2010–11Cost($)Remuneration 14 126Travel allowance 8 112Fares 39 804Other travel expenses 2 907Other expenses 10 642Total 75 591Freedom of informationSection 8 of the Freedom of Information Act1982 requires each agency to publish detailedinformation about the way it is organised, itspowers, the kinds of decisions it makes, thedocuments it holds, the ways members of thepublic can obtain access to these documents,and any arrangements for public involvement inthe work of the agency.The main body of this annual report explainsthe establishment and major functions of theCouncil. This statement supplements this generalinformation to meet the requirements of section 8of the Freedom of Information Act.144 Annual Reports 2010–11
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National Archivesof Australiaand Na
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Our reference: 2011/747The Hon Bren
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Appendixes 109Appendix A Resources
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The Mayor of CheongjuCity, Beum-deu
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International recognitionIn May 201
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New map and plan cabinets,Mitchell
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Governance andorganisational struct
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Assistant Director-General, Nationa
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Report on performanceThis report on
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This advice includes links to other
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which sets out the descriptive and
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Outcome 2Greater understanding ofou
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Table 6: Records transferred to the
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Each year, the Archives reviews its
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in information and education activi
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ecords and the agencies that create
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Table 18: Internal reconsideration
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or participated in a related worksh
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Release of Cabinet recordsOn 1 Janu
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Access service standardsThe Archive
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Management and accountabilityState
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Holly Schutle and Marcus HaymanSecu
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Privacy CommissionerThe Privacy Com
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Table 20: Classification and gender
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• reflecting Australia’s cultur
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with emphasis on assets that suppor
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Total income decreased by $11.923 m
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Financial statements andsupporting
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Financial statements 53
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STATEMENT OF COMPREHENSIVE INCOMEfo
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STATEMENT OF CHANGES IN EQUITYfor t
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SCHEDULE OF COMMITMENTSas at 30 Jun
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SCHEDULE OF ASSET ADDITIONSfor the
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SCHEDULE OF ADMINISTERED ITEMS2011
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Note 1: Summary of Significant Acco
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Interest revenue is recognised usin
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The Archives makes employer contrib
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1.15 Property, Plant and EquipmentA
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1.17 InventoriesInventories held fo
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2011 2010$'000$'000Note 3D: Depreci
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Note 5: Financial Assets2011 2010$'
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Note 6: Non-Financial Assets2011 20
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Note 6B (Cont'd): Reconciliation of
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Note 6D: Reconciliation of the Open
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2011 2010$'000$'000Note 6E: Invento
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Note 8: Provisions2011 2010$'000$'0
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Note 10: Contingent Liabilities and
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Page 101 and 102: Note 13: Financial Instruments2011
Page 103 and 104: Ageing of financial assets that wer
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Page 107 and 108: Appropriation ActAnnualAppropriatio
Page 109 and 110: Note 16: Special AccountsThe Nation
Page 111 and 112: Note 18: Reporting of OutcomesThe A
Page 113 and 114: Departmental Assets:Outcome 1 Outco
Page 115 and 116: A retrieved card is scannedby a Len
Page 117 and 118: Appendix AResources allocated to th
Page 119 and 120: Appendix BRecords authorities issue
Page 121 and 122: Records and Information ManagementP
Page 123 and 124: Appendix DSelected records transfer
Page 125 and 126: Personal records transferred to the
Page 127 and 128: Table 32: A selection of records de
Page 129 and 130: Appendix EExhibitions programTempor
Page 131 and 132: Appendix FPublications programBooks
Page 133 and 134: Appendix HFreedom of informationMos
Page 135 and 136: The National Archives Northern Terr
Page 137 and 138: Table 39: Solar energy generated an
Page 139 and 140: Appendix JConsultancies, advertisin
Page 141 and 142: Advertising and marketresearch amou
Page 143 and 144: Appendix LRepresentation on profess
Page 145 and 146: Appendix MOccupational health and s
Page 147 and 148: The South AustralianArchives Centre
Page 149: Absent: Mr DavidIrvine AOTrudie Har
Page 154 and 155: Glossary and indexesGlossaryAccessA
Page 156 and 157: Shortened formsAGLSAPSCAARAEDRMSELF
Page 158 and 159: DescriptionManagement and accountab
Page 160 and 161: List of figures and tablesFiguresFi
Page 162 and 163: IndexAboriginal Advisory Group, Vic
Page 164 and 165: Craven, Greg 31CSIROaudiovisual rec
Page 166 and 167: Indigenous AustraliansArchives empl
Page 168 and 169: Pacific Regional Branch of the Inte
Page 170 and 171: storage of records 5, 21-2storage r
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National Archives of Australia - Annual reports

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