Adopted 2017 Annual Operating & Capital Improvement Budget

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PUBLIC WORKS In personnel, changes to the department which do not have any significant financial impact are a reclassification of an Administrative Coordinator position to an Administrative Supervisor position, and the transitioning of the Building Services division from Public Works to the Community Development department. Expenditure Detail 2015 Audited Actuals 2016 Amended Budget 2017 Adopted Budget % Change Personnel Regular Wages $ 2,659,602 $ 2,855,253 $ 2,880,986 0.90% Seasonal/Temporary Wages 2,682 4,800 - -100.00% Longevity Service Award 35,189 35,686 32,933 -7.71% Overtime Wages 134,216 115,165 114,195 -0.84% Clothing Allowance 5,200 5,550 5,550 0.00% Communication Allowance 5,860 6,570 6,780 3.20% Vehicle Allowance - 3,600 3,600 0.00% Social Security 166,310 181,736 182,154 0.23% Medicare 39,425 40,180 40,336 0.39% Unemployment Insurance - 11,436 - -100.00% Workers Compensation 54,735 62,614 64,457 2.94% Retirement Contributions 189,336 212,663 200,587 -5.68% Medical Insurance 426,258 428,737 424,979 -0.88% Dental Insurance 19,786 19,805 21,431 8.21% Insurance Waivers 6,019 6,525 6,275 -3.83% Life/AD&D Insurance 8,295 10,337 10,419 0.79% Disability Insurance 8,146 8,852 8,932 0.90% Total Personnel 3,761,059 4,009,509 4,003,614 -0.15% Purchased Services Professional Services 48,793 105,000 62,500 -40.48% Contracted Services 24,042 44,794 41,314 -7.77% Catering/Dining Services 987 500 1,000 100.00% Repair/Maintenance Services 475,693 445,220 588,882 32.27% Disposal/Recycling Services 786,765 766,178 802,813 4.78% Telecommunication Services 4,787 9,752 12,752 30.76% Training/Education 20,429 41,435 47,385 14.36% Dues/Memberships 5,245 8,870 9,085 2.42% Mileage/Travel 76 - - 0.00% Rentals/Leases 66,099 17,220 19,070 10.74% Total Purchased Services 1,432,916 1,438,969 1,584,801 10.13% Supplies/Non-Capital Equipment Office Supplies 2,220 500 500 0.00% Operating Supplies 598,830 639,010 688,819 7.79% Non-Capital Equipment 137,165 140,889 42,185 -70.06% Uniforms/Safety Equipment 15,669 21,060 22,350 6.13% Gas/Electricity 223,021 250,000 255,000 2.00% Water/Sewer 4,920 5,046 5,910 17.12% Fuel/Propane 199,742 277,600 250,100 -9.91% Total Supplies/Non-Capital Equipment 1,181,567 1,334,105 1,264,864 -5.19% Capital Outlay Capital Equipment 889,370 1,304,000 1,356,250 4.01% Total Capital Outlay 889,370 1,304,000 1,356,250 4.01% Total Expenditures $ 7,264,912 $ 8,086,583 $ 8,209,529 1.52% 156
ADMINISTRATION Statement of Purpose The Administration Program assures high quality department outcomes. Description The Administration Program is responsible for assuring the overall effectiveness of department programs. This is achieved through establishing and monitoring performance expectations, employee training and development, and identifying opportunities for improved service delivery. Additionally, Administration is the first point of contact for residents, businesses and other departments and agencies. The program manages the administrative functions of the department including invoice processing, Large Item Pick Up (LIPU) scheduling and coordination, trash and recycling service calls, departmental communications, bid process administration, fleet work order administration, and Right-of- Way permit processing. Accomplishments With staffing changes in 2016, Administration devoted a significant amount of time training new staff members and cross-training existing staff. The vacancies provided an opportunity to evaluate the functions and responsibilities of the division which resulted in a reclassification of the Administrative Coordinator position to an Administrative Supervisor position. Also in 2016, Administration implemented an electronic purchasing system with access to a bid solicitation network to increase bid competition and increase exposure of Greenwood Village projects to new vendors and suppliers. The system also provided the ability to competitively bid other services, whereas the previous system was specific to construction-related projects. The division also led a project in partnership with Shared Technology Services and Parks, Trails and Recreation to identify, competitively bid, and select a vendor to provide an enterprise asset management system, with service request management and work management functionality. The first phase of the project began in 2016. Administration also led a pilot project in partnership with Administrative Services to provide supervisor training to front-line staff interested in holding future leadership positions within the organization. The course was also offered to current supervisors as a refresher to improve upon their existing leadership skills. Finally, the division managed the competitive bidding and selection process for the Residential Trash and Recycling Collection Services agreement that was set to expire at the end of 2016. In public policy matters, Administration facilitated discussions with the Rural Colorado Local Improvement District (LID) property homeowners and with utility companies to resolve outstanding issues regarding the project to underground utilities in the district. The end result was a dissolution of the LID. Goals/Objectives In 2017, the Administration Program plans to complete the following: Document the service request management process and assist the department in documenting work management processes for each program. Lead the implementation of the system for asset management, work management and service request management. Identify and centralize tasks and responsibilities that are administrative in nature and currently performed in other programs that could be more effectively performed in Administration. This will provide departmental consistency and increase capacity for the programs to focus on their core functions. Continue working with the Administrative Services Department to identify additional training and career development opportunities. Work with the City Clerk’s office to adopt the City’s overall records management protocols and assist in the implementation of the records management system as it relates to Public Works. 157
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Greenwood Village www.greenwoodvill
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TABLE OF CONTENTS Appendix Long-Ran
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DISTINGUISHED BUDGET PRESENTATION A
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GOVERNMENT PROFILE Organizational C
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GOVERNMENT PROFILE Organizational P
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GOVERNMENT PROFILE appropriations r
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COMMUNITY PROFILE Transportation As
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COMMUNITY PROFILE Economic Developm
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ECONOMIC INDICATORS Consumer Confid
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BUDGET PROCESS Budget Calendar Janu
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BUDGET PROCESS Capital Project Fund
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REVENUE ASSESSMENT Taxes & Special
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REVENUE ASSESSMENT discussions with
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REVENUE ASSESSMENT and park use. Re
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REVENUE ASSESSMENT Miscellaneous Re
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EXPENDITURE ASSESSMENT Personnel Pe
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EXPENDITURE ASSESSMENT Capital Outl
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OTHER SOURCES & USES Overview Since
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FUND BALANCE ANALYSIS 2017 Beginnin
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CITY-WIDE REVENUE DETAIL 2015 Audit
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CITY-WIDE EXPENDITURE DETAIL 2015 A
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FUND/DEPARTMENT APPROPRIATIONS Appr
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GENERAL FUND FINANCIAL SUMMARY Reve
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GENERAL FUND REVENUE DETAIL 2015 Au
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GENERAL FUND EXPENDITURE DETAIL 201
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MAYOR & COUNCIL Expenditure Detail
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CITY MANAGEMENT Personnel & Financi
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CITY MANAGER’S OFFICE Statement o
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COMMUNITY OUTREACH Statement of Pur
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COMMUNITY OUTREACH Expenditure Deta
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CITY ATTORNEY Personnel & Financial
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MUNICIPAL JUDGE Expenditure Detail
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ADMINISTRATIVE SERVICES Personnel &
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ADMINISTRATION Statement of Purpose
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INFORMATION MANAGEMENT SERVICES Sta
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MUNICIPAL COURT SERVICES Statement
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HUMAN RESOURCE SERVICES Statement o
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HUMAN RESOURCE SERVICES Expenditure
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SHARED TECHNOLOGY SERVICES Statemen
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SHARED TECHNOLOGY SERVICES Expendit
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FINANCE Personnel & Financial Summa
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ACCOUNTING & FINANCIAL REPORTING St
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ACCOUNTING & FINANCIAL REPORTING Ex
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TAXPAYER SERVICES Expenditure Detai
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COMMUNITY DEVELOPMENT Personnel & F
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PLANNING Statement of Purpose The P
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BUILDING SAFETY Statement of Purpos
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NEIGHBORHOOD SERVICES Statement of
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NEIGHBORHOOD SERVICES Expenditure D
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BUILDING SERVICES Service Level Ind
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Page 112 and 113: PARKS, TRAILS & RECREATION Organiza
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Page 116 and 117: ADMINISTRATION Statement of Purpose
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Page 120 and 121: RECREATION Outcome Measures Adult P
Page 122 and 123: RECREATION Variance Justification
Page 124 and 125: CULTURAL ARTS Goals/Objectives In 2
Page 126 and 127: CULTURAL ARTS Variance Justificatio
Page 128 and 129: PARKS, TRAILS & OPEN SPACE Expendit
Page 130 and 131: PARKS & TRAILS MAINTENANCE Expendit
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Page 140 and 141: POLICE Personnel & Financial Summar
Page 142 and 143: ADMINISTRATION Statement of Purpose
Page 146 and 147: SUPPORT SERVICES Outcome Measures R
Page 148 and 149: SUPPORT SERVICES Variance Justifica
Page 150 and 151: PATROL SERVICES Outcome Measures 20
Page 152 and 153: PATROL SERVICES Variance Justificat
Page 154 and 155: DETECTIVE SERVICES Expenditure Deta
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Page 158 and 159: PUBLIC WORKS Organizational Chart D
Page 162 and 163: ADMINISTRATION Outcome Measures 201
Page 166 and 167: ENVIRONMENTAL SERVICES Service Leve
Page 168 and 169: ENVIRONMENTAL SERVICES Communicati
Page 170 and 171: TRANSPORTATION Outcome Measures 201
Page 172 and 173: TRANSPORTATION Variance Justificati
Page 174 and 175: SNOW & ICE CONTROL Expenditure Deta
Page 176 and 177: ROADS Expenditure Detail 2015 Audit
Page 178 and 179: FLEET MANAGEMENT Statement of Purpo
Page 180 and 181: FLEET MANAGEMENT Expenditure Detail
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Page 184 and 185: SEWER GENERAL IMPROVEMENT DISTRICT
Page 186 and 187: SEWER GENERAL IMPROVEMENT DISTRICT
Page 188 and 189: CAPITAL PROJECTS FUND FINANCIAL SUM
Page 190 and 191: CAPITAL PROJECTS FUND EXPENDITURE D
Page 192 and 193: FIVE-YEAR CAPITAL PROJECT SUMMARY 2
Page 194 and 195: PROJECT DETAILS 2017-2021 Capital I
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PROJECT DETAILS 2017-2021 Capital I
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GENERAL FUND LONG-RANGE FINANCIAL P
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PERSONNEL SUMMARY Full-Time Equival
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PERSONNEL SUMMARY 2015 Audited Actu
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FINANCIAL POLICIES Accounting, Audi
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GLOSSARY OF TERMS Acronyms CAFR: CI
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GLOSSARY OF TERMS Contractual Servi
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GLOSSARY OF TERMS Service Level Sou
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Adopted 2017 Annual Operating & Capital Improvement Budget

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