Adopted 2017 Annual Operating & Capital Improvement Budget

ADMINISTRATIVE SERVICES
Personnel & Financial Summary
2015
Audited
Actuals
2016
Amended
Budget
2017
Adopted
Budget
% Change
Staff - Full Time Equivalency (FTE): 20.00 20.00 20.00 0.00%
Expenditures By Category:
Personnel $ 1,658,255 $ 1,832,618 $ 1,878,628 2.51%
Purchased Services 1,062,763 1,211,073 1,358,258 12.15%
Supplies/Non-Capital Equipment 203,241 204,299 202,060 -1.10%
Capital Outlay 145,771 202,235 152,900 -24.39%
Total Expenditures $ 3,070,030 $ 3,450,225 $ 3,591,846 4.10%
Expenditures By Division:
Administration $ 173,498 $ 175,038 $ 181,074 3.45%
Information Management Services 247,682 270,670 287,428 6.19%
Municipal Court Services 230,650 238,109 238,183 0.03%
Human Resource Services 697,923 887,331 861,966 -2.86%
Shared Technology Services 1,720,277 1,879,077 2,023,195 7.67%
Total Expenditures $ 3,070,030 $ 3,450,225 $ 3,591,846 4.10%
Expenditures & Full-Time Equivalency
Expenditures
$3,650,000
$3,550,000
$3,450,000
$3,350,000
$3,250,000
$3,150,000
$3,050,000
$2,950,000
$2,850,000
$2,750,000
2015
Audited
Actuals
2016
Amended
Budget
2017
Adopted
Budget
20.50
20.00
19.50
19.00
18.50
18.00
17.50
17.00
16.50
16.00
15.50
15.00
Full-Time Equivalent (FTE)
Total Expenditures
Staff - Full Time Equivalency (FTE):
Explanation of Budget Variances
The Administrative Services Department 2017 budget represents an increase of 4.1% over 2016, for a total of $141,621,
of which $46,010 is an increase in personnel costs. The remaining increase can be attributed to increases in technology
maintenance or hosting services and the addition of new technology throughout the Village. A new asset/work order
management system will be implemented in 2017 and 2018 for primary use in the Public Works and Parks, Trails and
Recreation departments. Total 2017 expenditures, which include initial implementation as well as the addition of an
annual maintenance and hosting fee, result in a total of $95,850. The Police Department implemented a new
communication service, SmartForce, which resulted in a total increase of $19,000 for annual maintenance, hosting fee,
and SharePoint software licenses needed to operate the system. In addition, upgrades to the police mobile command
vehicle will be made resulting in a total of $40,000. Full implementation of the electronic records management program,
which began in 2016, results in an increase of $56,444. These technology systems represent a total increase to the
2017 budget of $211,294. Another significant variance includes the addition of the 2017 Municipal Election in
November, estimated to cost $12,000, which is administered by the City Clerk’s Office. While all of these increases
exceed the total increase to the department’s budget, they are slightly offset by savings created from one-time capital
equipment purchased in 2016, which were one-time expenditures, and slight decreases seen in other program areas.
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