Statements of Policy - UMUC Europe

Appendices
enforcement unit.
2. Employment records, except where a currently
enrolled student is employed as a result of
his or her status as a student.
3. Records of a physician, psychologist, or other
recognized professional or paraprofessional if
made or used only for treatment purposes and
available only to persons providing treatment.
4. Records that contain only information relating
to a person’s activities after that person is no
longer a student at UMUC.
III. Inspection and Review of Education Records by Students
A. Right of Access
1. Each student has a right of access to his or her
education records, except financial records of
the student’s parents and confidential letters of
recommendation received prior to January 1,
1975.
2. A student may, by a signed writing, waive his
or her right of access to confidential recommendations
in three areas: admission to any
educational institution, job placement, and receipt
of honors and awards. UMUC will not
require such waivers as a condition for admission
or receipt of any service or benefit normally
provided to students. If the student chooses
to waive his or her right of access, he or she will
be notified, upon written request, of the names
of all persons making confidential recommendations.
Such recommendations will be used
only for the purpose for which they were specifically
intended. A waiver may be revoked in
writing at any time; and the revocation will
apply to all subsequent recommendations, but
not to recommendations received while the
waiver was in effect.
B. Custodians of Education Records
The custodian of education records is:
1. For UMUC-Adelphi– the registrar located in
Adelphi, Maryland.
2. For UMUC-Asia – the registrar located in Tokyo,
Japan.
3. For UMUC-Europe (except Mannheim Campus)
– the registrar located in Heidelberg, Germany.
4. For Mannheim – Assistant to the Dean located
in Mannheim, Germany.
C. Procedure to Request Review and/or Inspection of
Education Records
Requests for review and/or inspection of education
records should be made in writing to the appropriate
custodian of records, as defined above. The custodian
of records or designee will comply with a request
for access within a reasonable time by arranging for
the student to review his or her records in the presence
of a staff member. If facilities permit, a student
may obtain copies of his or her records by paying
reproduction costs. The fee for copies is 50 cents per
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page. UMUC will not provide copies of any transcripts
in the student’s records other than the student’s
current UMUC transcript. Official transcripts
(with the seal of UMUC) will be provided for a
separate fee.
IV. Amendment of Education Records
Students may request an amendment of their education
records in accordance with this procedure:
A. Request to Amend Education Records
1. A student who believes that his or her education
records is inaccurate, misleading, or in violation
of the student’s rights of privacy may ask
the custodian of the education records to
amend the record. The custodian of the education
records or designee will decide whether to
amend the record within a reasonable time after
the request. If the custodian of the education
records or designee decides not to amend
the record, he or she will inform the student of
the right to a hearing.
B. Hearings
1. A student may submit a written request for a
hearing to challenge the content of his or her
education records to the University Registrar
and Vice Provost, Student Affairs. The written
request must state what records the student
believes are inaccurate, misleading, or in violation
of the privacy rights of the student.
2. A hearing will be conducted by the University
Registrar and Vice Provost, Student Affairs or
designee. The hearing may take place via telephone
or video conferencing. The student will
be given an opportunity to present evidence
relevant to the issues raised and may be assisted
or represented by individuals of his or her
choice at his or her own expense, including an
attorney.
3. Within a reasonable period of time after the
conclusion of a hearing, the University Registrar
and Vice Provost, Student Affairs will notify
the student in writing of his decision. The
written decision will include a summary of the
evidence and the reasons for the decision.
a. If the University Registrar and Vice Provost,
Student Affairs determines that the education
record is inaccurate, misleading, or in violation
of the privacy of the student, the education
records will be amended. The University Registrar
and Vice Provost, Student Affairs will inform
the student of the amendment in writing.
b. If, as a result of the hearing, the University
Registrar and Vice Provost, Student Affairs decides
that the education record is not inaccurate,
misleading, or otherwise in violation of
the privacy rights of the student, he or she will
inform the student of the right to place a statement
in the record commenting on the contested
information in the record or stating why
2004-2005 Undergraduate Catalog