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6.5.6 The Operator should ensure that:
n Current in date and MASS specific documentation is available as required at all relevant locations;
n Changes to documents are reviewed and approved by authorised personnel; and
n Obsolete documents are promptly removed/destroyed/archived, and change management controlled
effectively.
6.5.7 The system and form of documentation adopted by the Operator should suit their own policy and be effective to
meet the requirements of the Operator.
6.5.8 The documents used to describe and implement the SMS may be referred to as the Safety Management Manual.
Each MASS should retain on board all relevant documentation to that platform, but this will depend on the size
of the MASS. Where a MASS does not have the size or capacity to retain the applicable records a suitable
alternative arrangement of document retention should be provided by the Operator.
6.6 GENERAL HEALTH & SAFETY PROTECTION POLICY
6.6.1 One or more competent person(s) should be delegated to take responsibility for health and safety, and these
personnel should be clearly identified. It is the responsibility of the Operator to ensure that the policy is complied
with, and that the responsibilities are understood.
6.6.2 The Operator should develop a policy on the prevention of alcohol and drug abuse for all its staff.
6.6.3 All personnel, both ashore and afloat, have a duty to take care of themselves and other persons who may be
affected by their acts or omissions.
6.7 SAFETY CULTURE
6.7.1 Safety culture refers to how safety is addressed and communicated in the workplace. It encompasses the
attitudes, beliefs, perceptions, and values of all employees in an organisation in relation to safety.
6.7.2 In this regard, operators are encouraged to create a positive safety culture – where all employees actively
participate in health and safety. New employees are likely to adopt safe ways of working, and existing employees
will require less supervision longer term.
6.7.3 Some ways of adopting a positive safety culture include:
n Involve workers in health and safety discussions, risk assessments, reviews etc.;
n Train, motivate and encourage;
n Praise rather than criticise;
n Celebrate success rather than focus on failures;
n Build trust and create a sense of community amongst colleagues;
n Listen and encourage open communication;
n The use of neutral assessment for safety investigations – Just Culture;
n Proactive safety reporting to inform organisational and individual behaviours.
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