WIC EBT Feasibility Study and Cost‐Benefit Analysis

VIRGINIA DEPARTMENT OF HEALTH
RISKS: MOVING FROM PAPER‐BASED ISSUANCE TO AN E‐WIC SOLUTION
Instructions
Numerical
Risk Rating Definition
Lowest risk or lowest additional risk if
Col. B This column identifies the major risk categories.
1 implementing alternative
This column identifies the risks within the categories. Stated risks may be edited or new risks
Average risk or no additional risk of
Col. C may be added, as determined by the State.
2 implementing alternative
Determine the level of risk (High, Medium or Low) in moving from paper to e‐WIC. Score high
Highest risk or highest addition of risk if
Col. D risk as 3, medium as 2 and low as 1.
Identify whether individual e‐WIC alternatives bring added risk (3), has no impact to the level of
3 implementing alternative
Cols E‐G
Cols H‐J
risk (2) or decreases the level of risk (1)
Risk ratings will be automatically calculated in these columns. No entry required.
Analysis
Col. K
If applicable, provide information to support or clarify the determination of the rating.
Lowest average score below denotes lowest risk alternative, and therefore of highest benefit.
A B C D E F G H I J
Impact of Risk
On‐Line
Risk of on On‐Line Impact of Risk Impact of Risk Outsourced On‐Line In‐ Off‐Line In‐
Implementing Outsourced e‐ on On‐Line In‐ on Off‐Line In‐ e‐WIC Risk House e‐WIC House e‐WIC
Risk Category Risk Identification
e‐WIC WIC house e‐WIC House e‐WIC Rating Risk Rating Risk Rating
1 Organizational and
Change Management Adapt to necessary changes in organization structure.
1 2 2 2 2.0 2.0 2.0
2 Adapt to necessary changes in policies and procedures procedures. 2 2 2 2 40 4.0 40 4.0 40 4.0
3 Business Disruption of services to WIC clients or retailers 2 3 1 1 6.0 2.0 2.0
4 Retailer investment in hardware 3 2 2 2 6.0 6.0 6.0
5 Retailer investment in software 3 2 2 2 6.0 6.0 6.0
6 Ability to obtain qualified e‐WIC vendor or services of
qualified contractors.
1 1 1 3 1.0 1.0 3.0
7 Retailer acceptance of e‐WIC 1 1 1 1 1.0 1.0 1.0
8 Data and Information Ability to acquire and maintain accurate and complete
data.
1 2 1 1 2.0 1.0 1.0
9 Ability to provide comprehensive audit trails and
financial reporting.
1 2 1 1 2.0 1.0 1.0
10 Technology Adequate technical expertise of ongoing staff. 1 1 1 2 1.0 1.0 2.0
11 Ability to adapt system to changes in policies and
regulations.
1 2 2 2 2.0 2.0 2.0
12 Ability to adapt to changes in technologies. 2 2 2 3 4.0 4.0 6.0
13 Security Adequate security of the system or data 2 3 2 1 6.0 4.0 2.0
14
Adequate security of e‐WIC cards and related materials
1 1 1 1 1.0 1.0 1.0
15
Adequate security of participants' benefits after issuance
1 1 1 1 1.0 1.0 1.0
16 Adequate control of benefit loss and diversion 1 1 1 1 1.0 1.0 1.0
17 Privacy Adequate protection of the privacy of WIC participants 1 1 2 2 1.0 2.0 2.0
18 Resources Ability to obtain sufficient funding for system
implementation
2 1 2 2 2.0 4.0 4.0
19
20
Schedule Ability to implement in parallel with SAM 3 1 3 1 3.0 9.0 3.0
Quantity of Rated Risks 19 19 19
Average Risk Rating 2.74 2.79 2.63
Return to Index
K
Comments/Mitigation
E‐WIC Cost‐Benefit Analysis Risk Analysis Page 30