WIC EBT Feasibility Study and Cost‐Benefit Analysis

Virginia Department of Health WIC EBT Feasibility Study and Cost-Benefit Analysis
In general, a WIC family visits the clinic every three months. They are given a health screening
and any required nutritional education, performed by a Competent Professional Authority
(CPA)/Nutritionist. Once the visit is complete, the family visits a Nutrition Associate (NA) who
prints three month’s worth of FIs for the family, validates the content of the FIs, and gives the
FIs to the participant 8 . If it is a first visit, the participant is given a WIC ID Folder and at many,
but not all clinics, is given a protective sleeve for the folder. The NA will schedule the next
appointment and write the appointment date on the back of the WIC ID Folder. A new
participant is given training on how and where to use the FIs, unless this training has already
been given by the CPA/Nutritionist. The participant is asked to sign a stub, acknowledging
receipt of the FIs. The NA shreds all unused stock 9 . The NA also initials and dates FI stubs;
either the NA or other designated staff places the stubs in a file in numerical order.
If there is a printing error or some other type of error, or if a participant has brought back an FI
that requires a change, the FI will be voided. Voids are entered into the WICNET system, the FI
is stamped “Void”, and the void is initialed and dated and placed in a file in numerical order.
Both stubs and voids are filed by month and kept for a minimum of three years. Following is the
general work flow for FI issuance and voids.
8
This refers specifically to the pregnant woman, or to the adult (either parent or guardian) who has responsibility for
the infant or child.
9
Stock arrives in sheets of three. If only one or two FIs are printed on a sheet, the remaining blank vouchers are
discarded.
43 V 1.2 August 20, 2008 Appendix B: Baseline Analysis