WIC EBT Feasibility Study and Cost‐Benefit Analysis

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VIRGINIA DEPARTMENT OF HEALTH E‐WIC IMPLEMENTATION AND OPERATIONS REGIONAL AGENCY AND LOCAL CLINIC LABOR COSTS INSTRUCTIONS: Enter the activity, labor rate, number of transactions, time per transaction in minutes, and comments in the shaded areas. ESTIMATED LOCAL AGENCY AND CLINIC LABOR COSTS FOR E‐WIC IMPLEMENTATION ON‐LINE E‐WIC OFF‐LINE E‐WIC Staff/ Contractor Labor Rate Estimated Quantity Estimated Time Per Activity (Minutes) Estimated Cost Estimated Quantity Return to Index Estimated Time Per Activity (Minutes) Estimated Cost Comments Activity Description Regional and Local Staff 1Staff Training $ 24.32 608 30 $ 7,392 608 30 $ 7,392 Off‐line and on‐line assumed to be equivalent; used blended labor rate 2 Participant (Cardholder) Training $ 20.46 102,279 1.7 $ 59,291 102,279 1.7 $ 59,291 Off‐line and on‐line assumed to be equivalent 3Initial Card Issuance $ 20.46 102,279 1 $ 34,877 102,279 1 $ 34,877 4Initial Benefit Loading $ 20.46 $ ‐ 102,279 0.25 $ 8,719 5 $ ‐ $ ‐ $ ‐ 6 $ ‐ $ ‐ $ ‐ 7 $ ‐ $ ‐ $ ‐ 8 $ ‐ $ ‐ $ ‐ Subtotal Contract/Support Staff $ 101,560 $ 110,279 1 $ ‐ $ ‐ $ ‐ 2 $ ‐ $ ‐ $ ‐ 3 $ ‐ $ ‐ $ ‐ 4 $ ‐ $ ‐ $ ‐ 5 $ ‐ $ ‐ $ ‐ 6 $ ‐ $ ‐ $ ‐ Subtotal State Overhead Charges $ ‐ $ ‐ Non‐Contracted Costs 6.1% $ 6,195 $ 6,727 Contracted Costs 0.0% $ ‐ $ ‐ TOTAL LOCAL‐CLINC LABOR COST FOR E‐WIC IMPLEMENTATION $ 107,755 $ 117,006 E‐WIC Cost‐Benefit Analysis Regional and Local Labor Costs for E‐WIC Implementation and One Year of E‐WIC Operations Page 18
ONE YEAR ESTIMATED LOCAL AGENCY AND CLINIC LABOR COSTS FOR ONE YEAR OF E‐WIC OPERATIONS ON‐LINE E‐WIC OFF‐LINE E‐WIC Staff/ Contractor Labor Rate Estimated Annual Quantity Estimated Time Per Activity (Minutes) Estimated Cost Estimated Annual Quantity Estimated Time Per Activity (Minutes) Estimated Cost Comments Activity Description Regional and Local Staff 1 Card Issuance $ 20.46 6,846 1 $ 2,334 3,796 1 $ 1,294 Issuance times for off‐line and on‐line assumed to be equivalent 2 Card Benefit Loading $ 20.46 $ ‐ 409,116 0.25 $ 34,877 Applicable to off‐line only 3 Train New Clients on Use of Card $ 28.17 33,279 1.7 $ 26,562 33,279 1.7 $ 26,562 Off‐line and on‐line assumed to be equivalent In the on‐line environment benefits are automatically uploaded to the host system. In the off‐line environment, the card must be inserted into a reader 4 Remove Benefits/Load Different Benefits to Card $ 20.46 $ ‐ 1,141 0.25 $ 97 and the benefits loaded onto the chip. 5 Order, Secure and Distribute Cards $ 35.23 140 34 $ 2,795 140 34 $ 2,795 Off‐line and on‐line assumed to be equivalent 6 Deliver New Cards to Local Clinics $ 35.23 70 50 $ 2,047 70 50 $ 2,047 Off‐line and on‐line assumed to be equivalent 7 Remove Cards From Vault/Return Cards on a Daily Basis $ 20.46 45,760 6.4 $ 99,867 45,760 6.4 $ 99,867 Each clinic, each day 8 $ ‐ $ ‐ $ ‐ Subtotal Contract/Support Staff $ 133,605 $ 167,539 1 $ ‐ $ ‐ $ ‐ 2 $ ‐ $ ‐ $ ‐ 3 $ ‐ $ ‐ $ ‐ 4 $ ‐ $ ‐ $ ‐ 5 $ ‐ $ ‐ $ ‐ 6 $ ‐ $ ‐ $ ‐ Subtotal State Overhead Charges $ ‐ $ ‐ Non‐Contracted Costs 6.1% $ 8,150 $ 10,220 Contracted Costs 0.0% $ ‐ $ ‐ TOTAL LOCAL‐CLINIC LABOR COST FOR ONE YEAR E‐WIC OPERATIONS $ 141,754 $ 177,759 E‐WIC Cost‐Benefit Analysis Regional and Local Labor Costs for E‐WIC Implementation and One Year of E‐WIC Operations Page 19
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WIC EBT Feasibility Study and Cost‐Benefit Analysis

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