Agenda Cover Memorandum for 02/ - City of West Palm Beach

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SECTION 1. Covenants and Responsibilities of First Onsite. 1.1 Clinical Services. First Onsite shall provide those clinical services (“Clinical Services”) set forth in the Scope of Clinical Services attached hereto as Exhibit A and incorporated herein. a. Workers Compensation. The Clinical Services shall include Worker’s Compensation services provided that prior to treating City employees for injuries on the job, First Onsite shall establish written protocols in compliance with Chapter 440, Florida Statutes. First Onsite shall provide the protocols to the City’s Project Representative for review prior to the Opening Day for the Clinic. Any fines or assessments issued by the State of Florida for failure to comply with Section 440.13 of the, Florida Statutes, shall be the responsibility of First Onsite. b. Physicals. First Onsite shall, in consultation with the City’s Project Representative and Risk Manager, develop minimum standards for all physicals. Such minimum standards shall be finalized for the City’s approval prior to Opening Day. c. Laboratory Testing. First Onsite shall contract with a provider for laboratory testing, including drug testing, for those tests that can not be provided at the Clinic. 1.2 Management Services. First Onsite shall provide those management and administrative services (“Management Services”) necessary for the effective and efficient operation of the Clinic, subject to the reasonable policies set forth by the City, as more specifically described in the Scope of Management Services attached hereto as Exhibit B and incorporated herein. As part of the Management Services, First Onsite shall provide Health Risk Assessments to all City employees and will offer the programs described in Exhibit C to Eligible Employees at no additional cost. 1.3 Licensing. First Onsite shall obtain all licenses required to provide the Services at the Clinic at the sole cost of the City. 1.4 Opening Commitment; Online Scheduling. First Onsite shall open the Clinic fully staffed and operational within ten (10) business days of delivery of the Clinic to First Onsite by the City (“Opening Day”). First Onsite shall use its best efforts to provide an online appointment scheduling system that shall be operational within six (6) months from Opening Day. In the event the scheduling system is not operational within the six (6) month timeframe the Performance Guarantee set forth in Section 2 shall apply and be the City’s sole remedy. 1.5 Equipment and Supplies. a. Start Up Equipment and Supplies. A detailed inventory of Supplies and Equipment needed for startup and operation of the Clinic is attached hereto as Exhibit D (“Inventory”). The City shall have the right to purchase the Supplies and/or Equipment directly or to authorize First Onsite to purchase the Supplies and Equipment and be reimbursed by the City. The total cost of the Equipment, Supplies purchased by First Onsite shall not exceed One Hundred Seventy Three Thousand Four Hundred Thirty One and 35/100 Dollars ($173,431.35) 4
less the estimated cost of any Supplies and Equipment the City elects to purchase (“Start Up Costs”). b. Ongoing Equipment and Supplies. First Onsite shall be responsible for replenishing the Equipment and Supplies as reasonably required for the provision of the Clinical Services and such costs shall be reimbursed by the City in accordance with Section 5.2. c. The Equipment and Supplies shall be the property of the City and, upon payment to First Onsite for the Equipment and Supplies purchased by First Onsite, First Onsite shall deliver a bill of sale, with warranty of title, to the City, including serial numbers for the Equipment, where applicable. First Onsite shall comply with the City’s asset inventory procedures. If any portion of the Equipment and Supplies is defective or otherwise not operating properly, it shall be the responsibility of First Onsite and the Medical Professionals to take all action reasonably necessary to ensure that such Equipment and Supplies do not create a risk of injury to any person at the Clinic. d. Except as otherwise provided for in the Inventory, First Onsite shall not make any single expenditure that will be passed through to the City (i) in excess of Two Thousand Five Hundred Dollars ($2,500); or (ii) not identified in Section 5.2 as a Reimbursable Expense, without the City’s prior approval. 1.6 Personnel. a. First Onsite will provide a sufficient number of Medical Professionals and support personnel as needed, based on number of visits, to perform the Clinical Services at the Clinic. Initial staffing for the Clinic shall include a Physician, Nurse Practitioner or Physician’s Assistant, Nurse and Medical Technician. The salaries shall not exceed the hourly rates (including benefits) set forth on Exhibit E attached hereto the benefits will be consistent with the HCA benefit plan and all benefits that are greater than the HCA benefit plan shall be approved by the City (“Benefits”). b. The Physician shall be dedicated full time to the Clinic, shall be on site a minimum of forty (40) hours of week, excluding vacation, holidays, training and sick time, unless otherwise approved by the City, and shall have no other employment or practice without the City’s prior written approval. First Onsite’s contract with the Physician shall be in the form attached hereto as Exhibit F (“Physician’s Agreement”) unless otherwise approved by the City. Notwithstanding anything in the Physician’s Agreement to the contrary, travel for medical conferences or otherwise shall be limited to the continental United States unless otherwise approved by the City and costs shall be in accordance with the City’s Travel Expense Policy attached hereto as Exhibit G (“Travel Expense Policy”). The City shall not pay a Management Fee on any severance payable under the Physician’s Agreement or on travel and training. c. The City shall have the opportunity to interview any initial, replacement or temporary Physician and Nurse Practitioner or Physician Assistant candidates identified by First Onsite and determine if such candidates will be acceptable to the City. First Onsite shall not commit to provide any particular person as a Medical Professional, and First Onsite shall have 5
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Page 5 and 6: February 7, 2011 RESOLUTION NO. 48-
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Page 21 and 22: longer in good standing with his or
Page 23 and 24: isk; thus, the amount forfeited in
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Page 27 and 28: Exhibit K b. Start Up Costs; c. the
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Page 31 and 32: 9.7 Certificates of Insurance. Firs
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Page 35 and 36: 12.15 No Discrimination in Employme
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Page 39 and 40: Exhibit A Scope of Clinical Service
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Page 43 and 44: EXHIBIT B SCOPE OF MANAGEMENT SERVI
Page 45 and 46: EXHIBIT D INVENTORY (attached heret
Page 47 and 48: EXHIBIT F PHYSICIAN’S AGREEMENT (
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Page 59 and 60: � What the coach has learned abou
Page 61 and 62: Online Content & Tools City of West
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COMPREHENSIVE SUPPLIES AND EQUIPMEN
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life, disability, and dental benefi
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compensation due to him or her for
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A. Custody of Medical Records. Phys
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6.A.iii hereof, Employer agrees tha
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Attn: Brian Jones, Vice President 3
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to use up to ____________ (_____) r
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2 Chapter 5 General Policy 5-1 Admi
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SECTION V- MISCELLANEOUS PROVISIONS
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Effective Date Chapter 5 January 1,
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City of West Palm Beach employment:
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City of West Palm Beach basis. (c)
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City of West Palm Beach 1. candidat
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employee’s first day of employmen
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City of West Palm Beach investigati
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iii. Termination from a previous jo
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City of West Palm Beach ESTIMATED P
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Report Name Description Frequency O
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Agenda Cover Memorandum for 02/ - City of West Palm Beach

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