Agenda Cover Memorandum for 02/ - City of West Palm Beach

2
Chapter 5
General
Policy 5-1
Administrator. All travel by Assistant City Administrators must be approved by the City
Administrator or the Mayor.
SECTION II – MEAL ALLOWANCE
Allowances for meals will be based on the following schedule:
Breakfast – When travel begins before 6 a.m. and extends beyond 8 a.m.
Lunch – When travel begins before 12 noon and extends beyond 2 p.m.
Dinner – When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel
occurs during nighttime hours due to special assignments.
No allowance will be made for meals when travel is confined to the immediate vicinity. No one,
whether traveling in the state or out of the state, will be reimbursed for any meal or lodging
included in a convention or conference registration fee that was paid by the City. Continental
breakfasts, receptions, and airline food are not considered meals.
SECTION III - TRANSPORTATION
A. Transportation must be by a usually traveled or most direct route. If a person travels by
an indirect route or any preferred class for one’s own convenience, the traveler will pay
the extra costs.
B. Transportation must be by the most economical and efficient means of travel, keeping in
mind:
� The nature of the business;
� The time of the traveler, impact on the productivity of the traveler, cost of
transportation, and other allowable expenses; and
� The number of persons making the trip and the amount of equipment or material
to be transported.
C. Mode of Transportation:
Transportation must be justified on the “Travel Request” form.
1. City Vehicle – will be used by a traveler on official business when one is
available and the use is feasible.
2. Planes, Trains, Buses, etc. – will be used by a traveler when most economical
and feasible. Only “coach class” fare will be paid by the City.
3. Rental Car – may be used by a traveler only when most economical and
absolutely necessary. Justification must be pre-approved on the “Travel Request”
Formatted: Indent: Left: 0.25",
Numbered + Level: 1 + Numbering
Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" +
Tab after: 0.25" + Indent at: 0.25"
Formatted: Indent: Left: 0.25",
Hanging: 0.31", Numbered + Level:
1 + Numbering Style: A, B, C, … +
Start at: 2 + Alignment: Left +
Aligned at: 0" + Tab after: 0.25" +
Indent at: 0.25"
Formatted: Indent: First line: 0.5",
Bulleted + Level: 1 + Aligned at: 0"
+ Tab after: 0.25" + Indent at:
0.25"
Formatted: Indent: Left: 0.75",
Bulleted + Level: 1 + Aligned at: 0"
+ Tab after: 0.25" + Indent at:
0.25", Tabs: Not at 0.25"
Formatted: Indent: Left: 0.75",
Bulleted + Level: 1 + Aligned at: 0"
+ Tab after: 0.25" + Indent at:
0.25"
Formatted: Indent: Left: 0.25",
Numbered + Level: 1 + Numbering
Style: A, B, C, … + Start at: 3 +
Alignment: Left + Aligned at: 0" +
Tab after: 0.25" + Indent at: 0.25"
Formatted: Indent: Left: 0.63",
Hanging: 0.38", Numbered + Level:
1 + Numbering Style: 1, 2, 3, … +
Start at: 1 + Alignment: Left +
Aligned at: 0" + Tab after: 0.25" +
Indent at: 0.25", Tabs: 1", List tab
+ Not at 0.25"