Request for Proposal for e Ticketing Project - Archaeological Survey ...

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RFP for e-Ticketing Project Volume-III d. In addition to the above, there will be audits conducted by statutory bodies (e.g. CAG) as and when they are required to do it. Notwithstanding any condition given in the MSA, Implementation Agency will have to provide these statutory bodies access to all the facilities, infrastructure, documents and artifacts of the Project as required by them and approved by ASI, in writing. e. The audit and access rights contained shall survive the termination or expiration of the Agreement. 8.3. Access The Implementation Agency shall provide ASI access to employees, subcontractors, suppliers, agents and third party facilities, documents, records and systems reasonably required for audit and shall provide all such persons with routine assistance in connection with the audits and inspections. ASI shall have the right to copy and retain copies of any relevant records. The Implementation Agency shall co-operate with ASI in effecting the audits. 8.4. Audit Rights a. ASI shall have the right to audit and inspect suppliers, agents and third party facilities, including leased premises for providing Services, data center, data recovery centres, documents, records, procedures and systems relating to the provision of the services, but only to the extent that they relate to the provision of the services, as shall be reasonably necessary to verify: (i) The security, integrity and availability of all Project data processed, held or conveyed by the Implementation Agency on behalf of Project and documentation related thereto; (ii) That the actual level of performance of the services is the same as specified in the SLA; (iii) That the Implementation Agency has complied with the relevant technical standards, and has adequate internal controls in place; and (iv) The compliance of the Implementation Agency with any other obligation under the MSA and SLA. 8.5. Audit Rights Of Sub-Contractors, Suppliers And Agents a. The Implementation Agency shall perform the same audit and access provisions as defined in this Schedule with sub-contractors, suppliers and agents who supply labor, services, equipment or materials in respect of the services. The Implementation Agency shall inform ASI prior to concluding any sub-contract or supply agreement of any failure to achieve the same rights of audit or access. Archaeological Survey of India, Ministry of Culture Page 62 of 91
RFP for e-Ticketing Project Volume-III REPORTING: The Implementation Agency will provide monthly reports to ASI regarding any specific aspects of the Project and in context of the audit and access information as required by ASI. 8.6. Action And Review a. Any change or amendment to the systems and procedures of the Implementation Agency, or sub-contractors, where applicable, arising from the audit report shall be agreed within thirty (30) calendar days from the submission of the said report. b. Any discrepancies identified by any audit pursuant to this Schedule shall be immediately notified to ASI or the appropriate Project Manager and the Implementation Agency Project Manager who shall determine what action should be taken in respect of such discrepancies in accordance with the terms of the MSA. 8.7. Terms Of Payment For Cost Of Audit ASI and the Implementation Agency and its sub-contractors, if any, shall bear their own costs of any audits and inspections. The terms of payment are inclusive of any costs of the Implementation Agency and the sub-contractor, for all reasonable assistance and information provided under the MSA, the Project Implementation, Operation and Management SLA by the Implementation Agency pursuant to this Schedule. 8.8. Records And Information For the purposes of audit in accordance with this Schedule, the Implementation Agency shall maintain true and accurate records in connection with the provision of the services and the Implementation Agency shall handover all the relevant records and documents upon the termination or expiry of the MSA. Archaeological Survey of India, Ministry of Culture Page 63 of 91
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