After-School Initiative's Toolkit for Evaluating
After-School Initiative's Toolkit for Evaluating
After-School Initiative's Toolkit for Evaluating
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<strong>Toolkit</strong> <strong>for</strong> <strong>Evaluating</strong> Positive Youth Development 14<br />
Survey administration procedures<br />
1. Prepare all materials prior to the scheduled survey.<br />
2. Leave enough time to set up and arrange the room appropriately prior to the participants’ arrival.<br />
3. Introduce yourself to the participants as they arrive and give a brief description of your purpose <strong>for</strong> being there and administering<br />
the survey. Use the sample script below as a guide to introduce yourself and the evaluation to participants, but make sure the<br />
language is your own. Also make sure you convey all the major ideas reflected in the script, but use your own style of<br />
communication to ensure that you are able to establish rapport with the participants from the beginning.<br />
4. Hand out surveys to participants.<br />
5. Request that they attempt to answer every question in order that their opinions and experiences can be fully included in the<br />
evaluation.<br />
6. Let participants know you are here to help them if they have any questions. They should raise a hand to indicate they need you.<br />
7. While participants are completing the survey, quietly walk around the room (do not hover), answer questions and make sure things<br />
are running smoothly.<br />
8. When youth finish the survey, thank them <strong>for</strong> their time and provide incentives, if appropriate.<br />
SAMPLE SCRIPT<br />
Hi, I’m (insert your name here). I am here to ask you to participate in our after-school program evaluation.<br />
The survey I am about to pass out is being used to get your ideas about our after-school program. It is not a<br />
test and there are no right or wrong answers — we want to know what your experiences and opinions are.<br />
Take your time and be sure to answer each question based on what you really think. If you cannot read or<br />
don’t understand a question, please raise your hand or come find me and I can help you.<br />
The survey should take you only 8 to 10 minutes. (May differ depending on survey length.)<br />
Make sure you do NOT put your name on the survey so that we can keep your answers private.<br />
Okay, let’s begin.