After-School Initiative's Toolkit for Evaluating

Toolkit for Evaluating Positive Youth Development 74
Appendix VIII. Academic Success Tracking Forms
There are 4 tracking forms included in this toolkit. These forms are to be completed using information provided to a program from the
schools that youth participants attend. The tracking forms are to be used in a confidential manner. Since survey question sets are
administered anonymously, program staff will not be able to link survey results with individual participant Colorado Student Assessment
Program (CSAP) scores, grades or attendance. However, the tracking forms will provide interesting secondary data that may be useful for
program improvement. Each form is described below. ASI program staff can obtain an electronic version of these forms in Microsoft
Excel from their NRC evaluation liaisons.
CSAP: Colorado Student Assessment Program is administered to youth in grades 3 through 10. Each grade level completes from 2 to 4
subjects — reading, writing, math and science. The CSAP tracking form should be completed using student scores prior to program
attendance and then a second time, either during or after participation in the program. Change in proficiency will be computed by
comparing the second score to the first score.
GRADES: Schools may use several grading scales (e.g., satisfactory-unsatisfactory; A, B, C, D, F; excellent, very good, satisfactory, needs
improvement) and semester or trimester grading. The tracking form may need to be adjusted to accommodate for a school’s grading
system as well as the subject areas being tracked. Similar to the CSAP scores, grades should be entered for students prior to program
attendance and then again, either during or after participation in the program.
ATTENDANCE: An attendance tracking form is provided so the number of days a program participant is absent can be transferred from
school records. The number of days absent in the semester or year is recorded prior to the program and then again after participation in the
program.
GRADUATION/DROP-OUT: A leading indicator of school success is the completion of school. “Graduation” for toolkit purposes can
be graduation from high school, middle school or elementary school. Program staff may also use the form to record the number of youth
participants who stay in school rather than drop out.