A N N U A L R E P O R T A N D A C C O U N T S - CMVM
A N N U A L R E P O R T A N D A C C O U N T S - CMVM
A N N U A L R E P O R T A N D A C C O U N T S - CMVM
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Corporate Governance Report - 2008<br />
There are no restrictions whatsoever regarding the right to<br />
vote, namely limitations to the voting exercise depending on<br />
the ownership of a number or percentage of shares, deadlines<br />
imposed for exercising the right to vote – with the exception of<br />
what shall be described in relation to postal vote – or<br />
highlighting systems for economic rights.<br />
The General Meeting may deliberate in a valid way, at first<br />
summons, whenever there are shareholders present or<br />
represented who hold shares corresponding to more than half<br />
of the capital stock and, at second summons, whichever the<br />
number of present or represented shareholders and their<br />
respective percentage of capital stock, safeguarding the<br />
exceptions established by mandatory law.<br />
We would like to mention, regarding this matter, that this is a<br />
tradition deriving from the By-laws approved in 1987, when the<br />
company was changed into a joint stock company and it was<br />
decided not to change it when remodelling the social contract<br />
(memorandum and articles of association) in 2007.<br />
In fact, shareholders have always understood the constitutive<br />
quorum requirement, in order to enable the General Meeting to<br />
deliberate at first summons as a supplementary guarantee of<br />
their representation in this governing body, and we should add<br />
that such rule never prevented the realization of those<br />
shareholders’ meetings at first summons, or that Teixeira<br />
Duarte’s General Meeting register high attendance levels,<br />
usually higher than 75% of the capital stock.<br />
Also in line with this option of not altering the By-Laws is the<br />
fact that, since opening its capital to public investment in 1998,<br />
TEIXEIRA DUARTE – Sociedade Gestora de Participações<br />
Sociais, S.A. (company held by the Teixeira Duarte family)<br />
have been allocated more than half the capital stock and the<br />
corresponding rights to vote, thus ensuring with its<br />
representation the minimum quorum required, so that the<br />
General Meeting is held at first summons.<br />
There are no measures for preventing the success of eventual<br />
public take-over bids, as the By-Laws do not foresee any<br />
limitation to the number of votes that can be held or exercised<br />
by a single shareholder, individually or jointly with other<br />
shareholders.<br />
I.8. Existence of statutory rules for the exercise of the right<br />
to vote by post.<br />
By-Laws foresee that shareholders with the right to vote may<br />
do so by post; in addition to fulfilling all the abovementioned<br />
conditions and deadlines to prove that capacity, they should<br />
send a letter addressed to the Chairman of the General<br />
Meeting Board to the company headquarters, within the<br />
timeframe determined in the summons, expressing their wish<br />
to exercise that right and stating their identification, address<br />
and number of shares they own. Their statements shall be<br />
verified and compared with the certificate issued by the<br />
institution where the shares have been entered, and the latter<br />
shall prevail.<br />
Such a letter shall include the shareholder’s certified signature<br />
or, in the case of natural persons, it shall be accompanied by a<br />
legible photocopy of the Identification Card or a document<br />
which can replace it.<br />
Along with the mentioned letter, shareholders shall include, in<br />
closed envelopes, the explanation of their votes regarding<br />
each item of the Agenda, in a specified and unequivocal<br />
manner, followed by their signatures, which shall be identical to<br />
the one included in the mentioned letter. Those envelopes<br />
should show the following notice: “Contains explanation of vote<br />
on item number (stating the respective number) of the<br />
Agenda”.<br />
The envelopes with the explanations of the votes issued<br />
according to the above mentioned terms shall be opened and<br />
taken into consideration by the Chairman of the General<br />
Meeting Board at the moment of the voting of the respective<br />
item of the Agenda. Votes included in non accepted<br />
explanations shall be considered as not issued.<br />
Votes by post are considered as negative votes, regarding<br />
deliberation proposals submitted after they have been<br />
issued.<br />
When the shareholder, who has exercised his voting right by<br />
post, as well as his representative, attends the General<br />
Meeting, the vote expressed in such a way is revoked.<br />
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