ANNUAL REPORT - The Petroleum Institute

A year of transformation, growth and success
II.
Department Vision and
Mission
Procurement and Contracts Policy can be read
on the Supply Chain Intranet Site.
As a part of the SCD transformation plan, a
team-building exercise was conducted in the
last quarter of 2011. The aim was to bond the
members of the Supply Chain team together
and to cultivate well-defined goals for the
future of the department. As a result, we
developed our Vision and Mission Statements:
Vision Statement: Proactively supporting the
PI mission through world-class Supply Chain
services.
Mission Statement: Committed to deliver
Supply Chain services in an Optimal Time,
Quality and Cost effective manner while
upholding PI Interests and striving to exceed
customer’s expectations.
III. Highlights Of Academic
Year 2011-2012
New Employees
The biggest change was to enable the PI to
handle all their procurement and contracts
requirements independently. The new Supply
Chain Department was formed in 03.05.2011.
Mr. Hassan Farouk was seconded from
ADCO as the Acting Manager, Supply Chain
Department and further nurtured the supply
chain team as shown below:
IV. Current Initiatives
Policy and Procedures
Good organizations run on sturdy and
proficient policies, so in order to complete the
formation of the Procurement team, another
milestone in our journey was accomplished
– The Procurement Policy Manual (issued on
13.07.2011). The Contracts Unit was completely
formed by October 2012 and both the
Road Shows
Following our organizational changes, it was
crucial for our Users to understand how the
new Supply Chain policies and procedures
work. From February to May, 2012, road Shows
were conducted with every department which
also helped us understand and acknowledge
the issues and problems faced by our
Users. The exercise was included in the PCR
(Performance Criteria Report) for Supply
Chain Department.
New Checklists, Forms and
Templates
To help Users, we have prepared and issued
• Service Request Forms
• Checklists for Service Requests
• Service Order Templates
Establishing Relationships with
Local Universities
Recently, the PI has been undergoing several
changes to reinforce its image as one of
the best universities in the region. Hence,
initiatives like branding and so on have been
implemented by management.
The SCD has established good relationships
with universities like the American University
of Dubai, the American University of Sharjah,
Khalifa University, and the Higher Colleges
of Technology. This has been a significant
development as it has helped us to compare and
bench-mark the PI’s services. Accomplishing
these relationships, we have also been able to
obtain good references of other companies in
the market who were not previously known to
the PI.
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