ANNUAL REPORT - The Petroleum Institute
ANNUAL REPORT - The Petroleum Institute
ANNUAL REPORT - The Petroleum Institute
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A year of transformation, growth and success<br />
point average (g.p.a.) calculator to assist with<br />
projecting both semester and cumulative<br />
g.p.a.<br />
the PI administration, WISE, Student Affairs,<br />
GSD, etc. was crucial for the success of the<br />
SOS project.<br />
For the PI community, the 2012-2013 academic<br />
calendar is offered in different formats. <strong>The</strong><br />
calendar features an option to synchronize<br />
with the individual’s MS Outlook. A room<br />
scheduling tool is now added to allow the PI<br />
community to check availability and make<br />
online requests for room bookings.<br />
Student retention<br />
Student success is the top priority of the<br />
Registrar’s Office. To that end, the Registrar’s<br />
Office provided numerous reports to<br />
departments and management regarding<br />
enrollment issues, trends, and numbers. Also,<br />
the Registrar’s Office took the lead on the<br />
Arzanah SOS to help with retention efforts.<br />
Finally, the new Registrar’s intranet, advising<br />
guides, and updated degree audits provided<br />
further information to support retention.<br />
IV. Future Plans/Initiatives<br />
<strong>The</strong> Registrar’s Office has several initiatives in<br />
the planning stages:<br />
Degree audit synchronization<br />
<strong>The</strong> Registrar’s Office began a comprehensive<br />
review of degree audits of current students.<br />
<strong>The</strong> degree audits were compared with<br />
academic catalogs and program flowcharts.<br />
Discrepancies were sent to the programs for<br />
clarification. <strong>The</strong> effort ensures all students<br />
are now able to register for necessary courses<br />
and have up-to-date information regarding<br />
their progress towards degree.<br />
Collaborative Endeavors<br />
<strong>The</strong> Registrar’s Office collaborated with<br />
many departments within the PI. IT and the<br />
Registrar’s Office collaborated daily on many<br />
shared projects. Collaboration with Admissions<br />
and IT was successful in updating the CAMS<br />
Application Portal (CAP). Collaboration with<br />
Student Affairs and Institutional Research were<br />
necessary to provide reports for ADNOC, the<br />
Ministry, the Office of Presidential Affairs, and<br />
other external agencies. Collaboration with<br />
• Hiring a new Registrar and a CAMS<br />
Specialist;<br />
• Providing online room scheduling;<br />
• Completing the CAMS Housing Module;<br />
• Assisting with the online attendance<br />
tracking system for Student Affairs;<br />
• Adding virtual forms with workflow and<br />
tracking;<br />
• Digitizing hard copies of files with offsite<br />
backup;<br />
• Utilizing MS Reporting services to expand<br />
reporting access.<br />
V. Summary<br />
<strong>The</strong> Registrar’s Office was very productive<br />
in 2011-2012. Despite being short-handed<br />
and losing key personnel, operations moved<br />
forward. 2012-2013 will mark a transition but<br />
regardless of any obstacles, the Registrar’s<br />
Office will maintain its focus on enhancing<br />
services.<br />
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