Department of Transport Annual Report 2010 - 2011

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Audit and Risk Management Committee With the split of DPI in July 2009, the initial development of the new DoT, and the impending move of some functions to OSS, DoP provided corporate support functions to DoT under a service level agreement until the split of corporate resources was determined. Therefore, a combined audit and risk management committee operated until DoT could develop its own. The DoT Audit and Risk Management Committee (ARMC) was developed in early 2011 and first met on 28 February 2011. The committee is made up of the Director General, as the Chair of the committee; the Deputy Director General – Policy, Planning and Investment; the Managing Director – Transport Services; the Director – Office of the Director General; Main Roads WA Executive Director, Finance and Commercial Services as the cross portfolio representative; and the contracted internal auditor. Two ex-officio members that also form part of the committee are the Executive Director, Investment and Finance Coordination (Chief Finance Officer) as the officer responsible for the audit function; and the Manager Governance and Strategic Planning, Office of the Director General as the officer responsible for risk management across the department. A representative from the Office of the Auditor General also attends meetings as an independent observer and executive support is provided by the Business Manager, Governance and Strategic Planning, Office of the Director General. The ARMC is a sub-committee of DoT’s Corporate Executive and has their full endorsement. The ARMC plays a key role in fulfilling the department’s corporate governance and monitoring responsibilities in relation to the department’s reporting, internal control structure, risk management systems and internal audit functions. Following its establishment in February, the ARMC met twice in the second half of the 2010-11 financial year. 38 Risk management In line with Treasurer’s Instruction 825 and the Public Sector Commissioner’s Circular 2009/19, DoT worked with RiskCover in 2010-11 to complete a comprehensive agency wide review of its risks and risk management process, and to use the RiskBase system to record and manage the department’s risk information. DoT commenced a comprehensive organisation-wide operational risk assessment in late 2010 using DVS as a pilot. All Transport Services division business units completed risk assessments in 2010-11 and the process has commenced in the Policy, Planning and Investment division. A number of risk assessment workshops for significant projects and contracts have also been conducted. Following the establishment of DoT’s new corporate structure, a strategic risk workshop was conducted in June 2011. Department wide risk reference tables, against which all risks are assessed, were also reviewed and updated during this workshop. Workshops involving the Coastal Infrastructure and Regional Services business units are also being conducted to assess risks for the State’s boat harbours. Refined risk management policy, procedures and guidelines that reflect new processes being developed by DoT are being finalised. A framework for on-going training and support for staff in risk management, drawing the relevant links to budgeting and planning processes, is also being developed. Management oversight to ensure management of risks within DoT is the responsibility of the ARMC, which reviews high and extreme rated risks quarterly, medium risks bi-annually, and determines escalation of risks to Corporate Executive as required.
Freedom of information Freedom of information (FOI) services were provided to DoT by DoP’s FOI unit until 15 October 2010. The FOI unit is the initial contact point for members of the public, applicants, third parties, the Office of the Information Commissioner and other public sector agencies for all FOI related matters. Under the Freedom of Information Act 1992 (the Act), DoT is required to respond to FOI applications within 45 days of receipt, unless an extension of time is granted. The average time to process applications during 2010-2011 was 17 days. FOI fees and charges Fees and charges are set under the Act. Apart from the application fee for nonpersonal information, all charges are discretionary. Details of fees and charges are listed below. Application Amount Personal information about applicant No fee Application fee (for non-personal information) Charge for time taken dealing with the application Charge for access time supervised by staff Charges for photocopying $30.00 $30.00 per hour $30.00 per hour $30.00 per hour for staff time and 20 cents per copy Rights of review The Act allows dissatisfied applicants to review a decision made by DoT. In accordance with Section 40 of the Act, internal review applications should be forwarded to DoT in writing within 30 days of the date of decision. Following an internal review, matters remaining in dispute can be submitted to the Office of the Information Commissioner for external review. Such applications must be submitted within 60 days from the date of decision. No fees or charges apply to internal or external reviews. FOI Statistics for 2010-11 (as at July 2011) listed below. Application Amount Total received 114 Internal reviews 5 External reviews 1 Transferred to another agency 10 39
Page 1 and 2: Annual Report 2010 - 2011
Page 3 and 4: Contents Overview of agency ii Stat
Page 5 and 6: Director General’s foreword The D
Page 7 and 8: In the Passenger Services Business
Page 9 and 10: 1,815 23,241 Income by category $18
Page 11 and 12: Department of Transport Executive D
Page 13 and 14: Other legislation and regulations a
Page 15 and 16: Outcome 2: Vehicles and road users
Page 17 and 18: Services and key effectiveness indi
Page 19 and 20: Milligan Street Secure Taxi Rank up
Page 21 and 22: New managing contractor agreement -
Page 23 and 24: Driver safety The new novice driver
Page 25 and 26: Aquatic use review DoT, in partners
Page 27 and 28: Cycling infrastructure The Perth Bi
Page 29 and 30: Implementation of rail and road inv
Page 31 and 32: Development of new port capacity Th
Page 33 and 34: Transport energy Growing concerns a
Page 35 and 36: Financial targets: Actuals compared
Page 37 and 38: Comparative industry benchmarks DoT
Page 39 and 40: Compliance with public sector stand
Page 41: Employment and industrial relations
Page 45 and 46: Requirement 3 - The efficiency and
Page 47 and 48: Opinion In my opinion, the financia
Page 49 and 50: Financial Statements Statement of C
Page 51 and 52: Statement of Changes in Equity For
Page 53 and 54: Schedule of Income and Expenses by
Page 55 and 56: Summary of Consolidated Account App
Page 57 and 58: (c) Reporting entity The reporting
Page 59 and 60: (f) Property, plant and equipment a
Page 61 and 62: (k) Financial instruments In additi
Page 63 and 64: (ii) Provisions - other Employment
Page 65 and 66: Correction of prior period error Mo
Page 67 and 68: 7. Accommodation expenses 2011 $ 00
Page 69 and 70: 14. Income from State Government 20
Page 71 and 72: 18. Receivables 2011 $ 000 2010 $ 0
Page 73 and 74: 21. Property, plant, equipment, veh
Page 75 and 76: 24. Construction in progress 2011 $
Page 77 and 78: 29. Other liabilities 2011 $ 000 20
Page 79 and 80: 32. Resources provided free of char
Page 81 and 82: 35. Events occurring after balance
Page 83 and 84: (d) Operating revenues Total income
Page 85 and 86: (d) Operating revenues Total income
Page 87 and 88: 37. Financial Instruments (a) Finan
Page 89 and 90: (b) Financial instrument disclosure
Page 91 and 92: 38. Remuneration of senior officers
Page 93 and 94:
Perth Parking Licensing Account 201
Page 95 and 96:
Taxi Industry Development Account 2
Page 97 and 98:
45. Administered assets and liabili
Page 99 and 100:
Departmental desired outcome 1: An
Page 101 and 102:
Percentage of regional airports rec
Page 103 and 104:
Rate of serious rail accidents per
Page 105 and 106:
Key efficiency indicators Average c
Page 107 and 108:
Departmental desired outcome 2: Veh
Page 109 and 110:
The key efficiency performance indi
Page 111 and 112:
Departmental desired outcome 3: Int
Page 113 and 114:
Efficiency key performance Indicato
Page 115 and 116:
Driver and Vehicle Service Centres
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Department of Transport Annual Report 2010 - 2011

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