Department of Transport Annual Report 2010 - 2011

Requirement 3 - The efficiency and effectiveness of the recordkeeping training
program is reviewed from time to time.
The online records keeping awareness training is mandatory for all staff. Training
assessment is integrated into the package and feedback from staff that have
completed the course is reviewed and responded to.
For DoT specific information regarding processes, employees are referred to the
intranet. Content is reviewed periodically to ensure it reflects current operational
and administrative practices and processes.
A comprehensive training package in the use of the Objective system is available
and all new staff attend 4.5 hours of hands-on training in document management
and email management. Follow up assistance is available through the Help Desk as
well as a Training and Support Officer. Quick reference guides are available on the
intranet to assist staff.
Requirement 4 - The organisation’s induction program addresses employee
roles and responsibilities in regard to their compliance with the organisation’s
Recordkeeping Plan.
A presentation on recordkeeping is included in the department’s induction program,
which advises employees of their roles and responsibilities in creating, managing
and maintaining government records. All new staff are expected to complete the
online recordkeeping awareness training, which covers roles and responsibilities in
regard to recordkeeping and compliance with the Recordkeeping Plan. Additionally
there is a brochure available on Recordkeeping:Your Responsibilities included in
a series of information brochures designed to assist staff in dealing with different
aspects of recordkeeping. New staff are also required to undertake training in the
use of Objective.
Governance disclosure
During 2010-11, other than normal contracts of employment of services, no senior
officers or firms of which senior officers are members, or entities in which senior
officer have substantial interests, had any interests in existing or proposed contracts
with DoT.
DoT does not hold director’s liability insurance.
Ministerial directives
Treasurer’s Instruction 903(12) requires the Department to disclose information on
any Ministerial directives relevant to the setting and achievement of desired outcomes
or operational objectives, investment activities and financing activities. There were
no Ministerial directives issued by the responsible Minister during 2010-11.
Financial disclosures
Pricing policies of services provided
DoT reviews its fees and charges annually to reflect, where legally permissible, full
cost recovery in the provision of its services pursuant to the department’s policy for
costing and pricing.
Gazette 50 dated 1 April 2010, Gazette 73 dated 7 May 2010, Gazette 83 dated 14
May 2010, Gazette 100 dated 4 June 2010, Gazette 107 dated 18 June 2010, Gazette
126 dated 30 June 2010, Gazette 127 dated 30 June 2010, and Gazette 128 dated 30
June 2010, contain variations to the department’s fees and charges for the 2010-11
financial year.
Major capital projects
(Projects over $5m are considered as major)
Projects remaining uncompleted
Project name
Broome Boating
Facility - stage
one
Maritime facilities
program
DVS reform
Wyndham Port
facility upgrade
Expected
year of
completion
Estimated cost
to complete
$’000
2013-14 34,191 35,000
Ongoing
program
Ongoing
program
89,306 93,579
50,610 52,911
2012-13 6,002 10,000
Estimated total
cost of project
$’000
41