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Ordinary Council Meeting – Agenda 16 February 2009 9.1.2 EXPRESSIONS OF INTEREST - COMMUNITY PURPOSES SITE IN NICKOL Attachment(s) Map of Location on Delambre Drive Responsible Officer: Simon Kot Executive Manager Community Services Author Name: Simon Kot Executive Manager Community Services Disclosure of Interest: Nil REPORT PURPOSE To consider the outcomes of the Expression of Interest process for the lease of land in Delambre Drive, Nickol. Background At its Ordinary meeting held 20 th October 2008, Council resolved to; Agree to seek Expressions of Interest for the lease of land located on Delambre Drive, Nickol, as defined in the attached map, for the purpose of constructing and managing a child care centre and / or other community purpose facilities in accordance with the requirements of the of Shire of Roebourne No 8Town Planning Scheme. A „Community Use‟ is defined in the Shire of Roebourne No. 8 Town Planning Scheme (TPS8) as “land or buildings designed or adapted primarily for the provision of educational social and recreational facilities and services by organisations involved in activities for community benefit.” The Community Use reservation is included in the „Other Public Purposes‟ suite of reserves in TPS8 that includes health, education, telecommunications, energy, waste disposal and treatment, water and drainage, cemetery, and airport. An advertisement calling for Expression of Interests for the Lease of Land for the Design, Construction and Management of a Community Facility was placed in the West Australian Newspaper on Saturday 22 nd November 2008. Additionally organisations who had previously expressed interest to Council requesting access to land for community purpose developments were contacted and encouraged to make a submission. The deadline for submissions was the 17 th December 2008. One submission was received from the YMCA of Perth. Council is now required to consider the expression of Interest and determine its approach moving forward. Issues Statutory Process Typically an Expression of Interest process is used to make a preliminary selection because of the nature of the goods and services required, or to request information that may further assist to describe goods and services required in a Tender. Additionally the EOI is used to shortlist satisfactorily capable suppliers of goods and services. Page 54
Ordinary Council Meeting – Agenda 16 February 2009 In this instance only one submission has been received so consideration is required as to whether to call tenders for the Lease of Land for the Design, Construction and Management of a Community Facility or not. In accordance with the Local Government Act 1995 and associated Local Government (Functions and General) Regulations Section 30 and 31, a Local Government can dispose of property other than by auction or tender, if before agreeing to dispose of the property it gives local public notice of the proposal; Describing the property Giving details of the proposed disposition, and Inviting submissions to be made before a date to be specified but not less than 2 weeks after the notice is first given. The Local Government Act defines disposal to include to sell, lease or otherwise dispose of whether absolute or not. This advice provides Council with an option not to tender for the disposal of land on the basis that the above public notice and comment period is adhered. Councils decision whether to tender or not is therefore a result of considering whether any other party may be interested in the land. Expression of Interest Detail The YMCA is a not for profit organisation with significant experience in the delivery of community services specifically youth programming, child care and facility management. The YMCA proposal, as outlined in the EOI, is based on delivering a turnkey solution, incorporating design, documentation, site works, building installation, landscaping, management and operation of the facility. The proposal is staged with the provision of a childcare service initially at an estimated cost of $5.6m. Additional stages could include community meeting spaces and offices. Community needs analysis compiled in the Karratha 2020 Vision and Community Plan identified the need for additional community facilities most notably to address childcare places and provide for meeting spaces and offices for not for profit and government agencies focussed on family support. The development of this site for the above purpose is recommended in the K2020 Plan. The YMCA proposal and capacity to develop the project from conception to operation is supported by recent experiences in Newman and Port Hedland (Child Care Centres in partnership with BHP) and further supported by Woodside, who have entered in to a Memorandum of Understanding to support the project. At this stage the YMCA has not fully developed its proposal to a point that the Shire could approve. It is therefore recommended that the YMCA prepare a development application for the site. To offer some guarantee for its investment, Council could resolve not to enter in to any further negotiations with a third party for a period of 6 months. Options Council has the following options available: That Council accept the Expression of Interest from the YMCA of Perth for the lease of land in Delambre Drive, Nickol. Page 55
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