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Ordinary Council Meeting – Agenda 16 February 2009 10.1.3 TENDER G07-08/09 PROVISION OF FREIGHT SERVICES - INCORPORATING GENERAL, REFRIGERATED, EXPRESS AND COURIER File No: G07-08/09 Attachment(s) SEPARATE CONFIDENTIAL ATTACHMENT Responsible Officer: Troy Davis Executive Manager Technical Services Author Name: Troy Davis Executive Manager Technical Services Disclosure of Interest: Nil REPORT PURPOSE The purpose of this report is to seek Council‟s endorsement of a successful tenderer for the provision of freight service – incorporating general, refrigerated, express and courier for a period of two (2) years from the Date of Acceptance with a further one (1) year option. Background Tenders were advertised in the West Australian and the Pilbara News between 10 January and 21 January, 2009 with one (1) tender received from Centurion prior to the closing date and time. Tender Evaluation Process The tender was reviewed against the following criteria: Organisational Capabilities 30/100 weighting Key Personnel 10/100 weighting Performance 60/100 weighting Price non-weighted Although there was only one (1) Tenderer, the Panel rated the submission to ensure it met our requirements. The tender rated “fair to good”, with “few to no” deficiencies. Given Council already use this Contractor, previous experience was a good indicator of performance. Issues There is currently State Government arrangements in place for all of the services requested under this tender, so these rates were used as a comparison to this tender. From this comparison it was determined that air freight and road express services were better placed to be delivered under the State arrangements. Therefore the Panel has recommended not to include these services in any tender let. Options Council has the following options available: Page 74
Ordinary Council Meeting – Agenda 16 February 2009 Accept the full tender from Centurion, Accept the tender from Centurion, excepting air freight and road express, or Not accept a tender. Policy Implications There are no relevant policy implications pertaining to this matter.Legislative Implications Under the Local Government Act, Council must tender for works or services where expenditure will or is anticipated to exceed $100,000 p.a. Financial Implications Services will be ordered as required against existing budget allocations. Conclusion It is recommended that the tender from Centurion be accepted, with the exception of air freight and express road services. Voting Requirements Simple. RECOMMENDATION That Council resolve to award the tender for G07-08/09 Provision of Freight Service – Incorporating General, Refrigerated, Express and Courier to Centurion with the exception of air freight and express road services. Page 75
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Page 4 - Shire of Roebourne

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