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Ordinary Council Meeting – Agenda 16 February 2009 10.1.2 TENDER M2-08/09 PROVISION OF CONCRETE WORKS INCLUDING SUPPLY AND DELIVERY OF PREMIXED CONCRETE File No: M2-08/09 Attachment(s) SEPARATE CONFIDENTIAL ATTACHMENT Responsible Officer: Troy Davis Executive Manager Technical Services Author Name: Troy Davis Executive Manager Technical Services Disclosure of Interest: Nil REPORT PURPOSE The purpose of this report is to seek Council‟s endorsement of a successful tenderer for the provision of concrete works including the supply and delivery of premixed concrete for a period of two (2) years from the Date of Acceptance with a further one (1) year option. Background Tenders were advertised in the West Australian and the Pilbara News between 10 January and 21 January, 2009 with two (2) tenders received prior to the closing date and time. The tenderers, in no particular order were: Carr Civil Contracting Downer Edi Works Tender Evaluation Process Tenders were reviewed against the following criteria: Issues Organisational Capabilities 30/100 weighting Key Personnel 20/100 weighting Performance 50/100 weighting Price non-weighted Upon assessment of each Tenderer against the conformance criteria it became apparent that only Downer Edi Works provided a fully conforming tender. This was due mainly to the other Tenderer not adequately addressing the Selection Criteria. Notwithstanding this, an assessment of each of the offers was made with the following scores: Carr Civil Contracting 33/100 Downer Edi Works 60/100 Page 72
Ordinary Council Meeting – Agenda 16 February 2009 Although the pricing was non-weighted which placed Downer Edi Works as the Panel‟s preferred Tenderer based on the Selection Criteria, an assessment of the prices was made to ensure Council would still receive value for money from the tender process. Whilst there was considerable variability in the rates supplied, the panel agreed that the predominance of work being the laying of footpaths and extruded kerbing revealed that Downer Edi‟s Schedule of Rates was the best offer. Options Council has the following options available: Accept the tender from Downer Edi Works, Accept the tender from Carr Civil Contracting, or Not accept a tender. Policy Implications There are no relevant policy implications pertaining to this matter.Legislative Implications Under the Local Government Act, Council must tender for works or services where expenditure will or is anticipated to exceed $100,000 p.a.Financial Implications Works will be ordered as required against existing budget allocations.Conclusion It is recommended that the tender from Downer Edi Works be accepted. Voting Requirements Simple. RECOMMENDATION That Council resolve to award the tender for M2-08/09 Provision of Concrete Works Including Supply and Delivery of Premixed Concrete to Downer Edi Works. Page 73
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