Programme O-Ringen Värmland 2017

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26 PROGRAMME O-RINGEN VÄRMLAND 2017 Competition Information for Foot Orienteering O-Ringen’s Competitions O-Ringen Värmland 2017 contains the following competitions in foot orienteering: the Elite Tour, the 5-Days, Personal Program (3 or 5 days), Introduction and Development, Stage Start, Try-It-Out, the Bagheera Youth Relay, and the Training Race. Information about the last two events named above is available in a separate place in the program brochure, while information about the rest is contained in this document. Competition Arenas • Stages 1-2: Arena Skjutsbol, about 20km south of O-Ringen City • Stages 3-4: Arena Boda, about 25km west of O-Ringen City • Stage 5: Arena Rackstad, adjacent to O-Ringen City Registration You can register for the competitions via oringen.se or at Competitor Services at O-Ringen City. You can also register at the arenas at the ”Köp Start”/”Open Entry” tent at Competitor Services. You can also call the registration service at 08-409 06 408 during opening hours to make changes to existing reservations or make new registrations. You can save time by pre-booking your entry at oringen.se. This can be done until the deadline for each particular competition. If you register via oringen.se, then you can pick up your bib number and rented Punching Card, if you need one, at Competitor Services at the arena before heading to the start. See the section on Competitor Services in the program brochure for more information. The entry deadline for each competition is as follows: Elite Tour July 21, 12pm 5-Days July 22, 9pm Personal Program (5 days) July 23, 1pm Personal Program (3 days) July 26, 1pm Introduction and Development, current competition day, 1pm Stage Start, current competition day, 1pm Try-It-Out, current competition day, 1pm Competition rules The rules of the International Orienteering Federation (IOF) and the Swedish Orienteering Federation (SOFT), as well as rules mentioned in this information document, apply to all competitions. You participate in O-Ringen at your own risk. O-Ringen AB has insurance for competitors and spectators covering unforeseen events. O-Ringen AB is not responsible for any injury that competitors or spectators may incur during the competition. Healthcare Beasides a mobile clinic at the arenas, first aid tents are available at the finish line and in the forest, marked on the map with a violet cross. Separate information for the Elite Tour The Elite Tour includes classes DH18E (120 competitors per class), DH20E (120 competitors per class), and DH21E (80 competitors per class). Additional information for the Elite Tour will be posted on oringen.se on Thursday, July 20. A separate information document for the Elite Sprint that takes place on Tuesday, July 25 will be published no later than Monday, July 24. Selection for the Elite Tour takes place according to rules published on oringen.se. Send any withdrawals from the elite classes or the reserve list to elit@oringen.se as soon as possible. Competitors who withdraw by 3pm on Saturday, July 22 will be replaced by a reserve. Competitors who withdraw after that point will not be replaced. A reserve list for each class will be published on oringen.se. In order to be able to be moved up from the reserve list, the runner must express interest in writing to elit@oringen.se no later than 3pm on Saturday, July 22. It is each competitor’s responsibility to express their interest in being promoted to an elite class. Transport and parking All vehicles traveling to O-Ringen’s competition arenas must follow general traffic instructions and follow all directions given by O-Ringen’s traffic officials, as well as information provided on oringen.se and in the program brochure. For more detailed information, see the information documents on travel and transport. Bus transport to the arenas Buses will travel from O-Ringen City to the corresponding arenas during stages 1-4. The bus schedule follows the competitors’ expected start times and takes into account queues no longer than 15 minutes. The heaviest load of bus travelers is expected between 7:30am- 8:30am on the trip to the arenas and between 11:30am-1pm on the way back to O-Ringen City. If you are able to travel outside of these peak times, you will likely experience shorter wait times. More detailed information about bus transport and bus schedules can be found in the travel information section of the program brochure. Car transport to the arenas During stages 1-4 you can park at the arenas for 20 SEK. A parking pass must be purchased in advance via oringen.se or at Competitor Services. A confirmation or registration number must be displayed in the car’s windshield at all times. Owners of vehicles that are found not displaying a confirmation or registration number will be fined 150 SEK. Carpool whenever possible! For stage 5, two different parking options are available: red parking is located approximately 1000-2000 m from the arena. Its cost is included in the registration fee. Blue parking is located 300 m from the arena and costs 150 SEK. A confirmation or registration number must be displayed in the car’s windshield at all times. Note: You cannot pay for parking upon arrival; a parking pass must be purchased in advance. Bib numbers A bib number is a competitor’s proof of start and must be checked at the control station before starting. Bib numbers can be picked up at Competitor Services at O-Ringen City until 9pm on Saturday, July 22. After that, bib numbers must be picked up at the competition arena. Competitors who lose their bib numbers must purchase a new bib number at Competitor Services. Competitors racing in multi-day competitions must use the same bib number during each stage, with the exception of the first 15 starters for stage 5 in classes with chasing starts. Those competitors pick up a new number at the start. That number corresponds to the competitor’s placing in the overall standings in their class. Competitors who purchase individual stage starts receive a new bib number for each stare. For detailed information, see further under the heading Competitor Services. GPS-units and tracking The organizers have the right to distribute GPS-units to any competitors in regular or elite classes. The decision about which competitors will carry GPS-units will be made the evening before the race. For the selected competitors, it is obligatory to carry GPS-units on the course. All courses will be available for analysis using the Livelox tool from 2pm on the competition day, with the exception of stage 2 of the Elite Tour (Elite sprint), which will be published at 8pm on competition day. Clothing and shoes According to SOFT’s competition rules, all competitors must wear full body covering during their races. Clothing should not be torn or have gaps. Socks/gaiters must be pulled up during the entire race. Competitors are responsible for following competition rules regarding clothing when they come to the start. Start officials have the right to deny start to any competitor who does not follow these rules. Self-service stations for taping clothing and covering gaps are available at each start. Shoes with full-length spikes are forbidden for all stages. Breaking this rule leads to immediate disqualification. Maps All maps were drawn between 2015-17 according to ISOM2000 map standards and were approved for Level 1 competition. The maps are offset-printed and are placed in map cases. Courses are overprinted in violet. Mappers Stages 1 and 2: Stages 3 and 4: Stage 5: Per Bengtsson Nils-Göran Olsson Erik Sundberg Contour interval is 5 meters on all maps. The scale depends on the class and course. For detailed information, see the section of Competition Facts and Tables. Any necessary last-minute map adjustments will be shown at each start and in the affected start chutes. For classes Introduction, U1, and U2, extra maps will be available for individuals interested in shadowing competitors. Classes and courses Certain classes with expected high numbers of competitors have been split. This applies to classes H21 (H21-1 and H21-2), H45K (H45K- 1 and H45K-2), and H50 (H50-1 and H50-2). Check the class you are registered for on oringenonline.se. Class and course data, as well as course lengths, distance to the starts, scales, start locations, etc. are presented in the section on Competition Facts and Tables. Terrain Terrain descriptions are published together with information for each stage. Start There are eight different starts. It is the competitor’s responsibility to go to the correct start. Information about which start corresponds to which class, as well as distances to the starts, is available in the section on Competition Facts and Tables, as well as on each competitor’s bib number. All competitors must pass the control station on the way to the start. Control stations are located on the edges of the arena (see arena maps for each stage). The following takes place at the control stations: • clearing your Punching Card; • checking your Punching Card; • self-check that the correct Punching Card is being used. It is the competitor’s responsibility to make sure that the Punching Card being used is the same as the one registered in O-Ringen’s competition system. The competitor can do this by checking that the number displayed in the SI unit at the control station matches the Punching Card’s number. If it does not match, the competitor must go to the Red Start, where necessary corrections can be made. The Red Start is located next to the control station; • check that you are wearing your bib number. The Punching Card number that you have registered can be checked at oringenonline.se. You can change your Punching Card number for free at any time at oringen.se/bytbricka. The competitor is responsible for taking the correct map. This can be done by checking that the correct class name is printed on the map. The class name is printed on the front of the map. For those classes where the maps are not shown until the start signal, the map container has a lid with an open corner, where the class name can be seen before the start. Competitors in the Personal Program competitions may be competing in a different class and on a different course each day. It is the competitor’s responsibility to pick up the map with the correct course each day. The correct course for each stage can be seen on oringenonline.se and on the competitor’s bib number. There will be no clothing return from the start by the organizers. Start methods O-Ringen’s competitions allow four different start methods, depending on class and competition format. Detailed information about the different start methods can be found in the section “From registration to start”. Assigned start times Regular and Elite Tour classes have assigned start times for stages 1-4. Classes DH10 also have assigned start times for stage 5. Updated start lists can be found at oringenonline.se. Competitors will be permitted to start late up to 30 minutes after their assigned start time and must be done from a special start chute marked “Sen start” / “Late start”. Race time will be counted from the assigned start time. Free interval starts For short classes in the 5-Days competition, stages 1-4 feature free interval starts. This means that, when arriving at the start, each competitor must select an available start time by picking up a corresponding sticker and attaching it to the bib numbers. The competitor must then come up the start chute according to the selected start times. Start intervals within a given class are 1 minute. However, if necessary, start officials can decide to shorten the interval between starts within a particular class. Start times are available between 8:30am and 1:30pm. The clock starts running when the competitor punches the start. It is the competitor’s responsibility to remember to punch the start. Free starts The Personal Program, Stage Start, Introduction & Development, and Try-It-Out competitions will have free start times for stages 1-5. This means that the competitor can choose when to start. No start interval will be observed. The clock starts running when the competitor punches the start. It is the competitor’s responsibility to remember to punch the start. Chasing start The Elite Tour and regular and short classes running 5-Days will feature a chasing start for stage 5. The exception to this are the HD10 classes, which will have assigned start times for all five stages. A chasing start means that the competitor with the lowest total time after four stages starts first. Other competitors in that class start later, with the start time determined by their time difference to the class leader’s total time. Competitors who are more than 90 minutes behind the leader or do not have a total four-day time start at the end of the start field at 15-second intervals. The first 15 starters in each class that has a chasing start must wear special bib numbers showing their class and place in the class. These bib numbers can be picked up at the stage 5 start.
PROGRAMME O-RINGEN VÄRMLAND 2017 27 Refershments Water is available on the way to the start, as well as in the competition areas for stages 1,2,3, and 5. Refershment stations that are passed by elite classes also have sports drink. Refershment points in the competition area are marked on the map with a violet cup symbol. Please dispose of used cups by putting them in designated trash bags or placing them upside down on designated poles by the refreshment point. Control descriptions Control descriptions are printed on the map and are also available at the start in loose form. Control descriptions follow IOF’s most current standards. Controls Controls are marked with orange-and-white flags and are placed very close together in the forest. Check your code numbers very carefully! A control’s code number is located next to the SI-unit on top of the control stand. Controls must be visited in the correct order. Shadowing Competitors in the Introduction & Development, Stage Start, Personal Program, and Try-It-Out competitions can be shadowed by adults or run with others. Shadowing before your own race cannot be done by competitors racing in ranked classes, that is DH18, DH20, and DH21. Punching system SportIdent’s (SI) system for electronic timekeeping and punching is used. All types of Punching Cards can be used, but not touchfree functionality is present in the SI-units. Note! The same Punching Card can only be used for one competitor / one start per a given stage. This means that you cannot lend your Punching Card to anyone else, if you use it yourself for that stage. Any competitor who uses an Punching Card that has already been used for a given stage will be disqualified. It is the competitor’s responsibility to take the right Punching Card to the start. Your Punching Card can be checked at the control stations located on the way from the arena to the start. If the Punching Card number you have does not match the one registered in O-Ringen’s data system, you must report to the Red Start at the control station for changes. You can check which Punching Card you registered with ahead of time via oringenonline.se. You can change your Punching Card number for free at any time at oringen.se/bytbricka. Keep in mind that the same Punching Card can only be used for one start per stage. Punching at a control It is the competitor’s responsibility to make sure that a sound and/or light signal was registered from the SI-unit when punching. Be especially careful when another competitor is punching at the same time at a nearby SIunit, so that you do not interpret their signals as a confirmation of your own successful punch. If you do not receive a sound or light signal after repeated attempts, you must use the manual punch located on the control stand. Manual punching must be done in the reserve boxes located on the map. Manual punches must then be shown to officials at the Red Exit after the finish. Remember to punch at the last control that is located near the entrance to the finish chute. The Punching Card must be carried around the entire course. If you do not have your Punching Card with you at the finish, you will be disqualified, even if you used manual punching for all the controls you visited after losing your Punching Card. Competitor’s responsibility when punching • To punch at the right control in the right order • To wait for a sound and/or light signal from your own punches so the punch registers • To use manual punching in a reserve box on the map if no sound or light signal is observed • To carry your Punching Card with you from start to finish regardless of whether any controls were punched manually Renting Punching Cards Punching Cards rented in advance can be picked up at Competitor Services at O-Ringen City until 9pm on Saturday, July 22. After that point, rented Punching Cards can be picked up at Competitor Services at the arenas. Punching Cards can also be rented at any Competitor Services location. Returning rented Punching Cards The competitor is responsible for returning his or her rented Punching Card after the last stage for which the rented Punching Card was used. This can be done at the download station after finishing. Failure to return rented Punching Card Competitors who do not return a rented Punching Card will be charged 600 SEK. Rented Punching Cards that are not returned will then be registered in SportIdent’s block list and will not be able to be used in further competitions. Finish The finish chute is divided into eight different chutes. You must cross the finish line in the chute that is indicated on your bib number. Your finish time is taken when you punch at the finish line, which is located about 10-15 meters before the actual finish tent. Competitor’s responsibilities when finishing: • To run in the correct finish chute. The name of the chute is printed on the bib number; • To punch the finish at the end of the chute, regardless of whether or not you finished the course; • To download your Punching Card, even if you quit the race; • To return your rented Punching Card; • To make sure that any manual punches are seen by officials in the Red Exit. Download of Punching Card After crossing the finish line the competitor must proceed to the download station. At the download station the competitor receives a printout of his or her split times. If data in the Punching Card shows that not all correct controls were punched, the competitor must then go to the Red Exit in the finish tent in order to figure out the reasons. Special finish for DH80 and older For classes DH80, finish time for stages 1-4 will be taken when punching the final control. Competitors must then continue down their finish chute, punch the finish, and download, but the time from the last control to the finish is not included in the racing time. For stage 5, a normal chasing start finish is used for these classes. Finish procedure for stage 5 chasing starts For classes with a chasing start for the final stage, final placing is counted as the order in which the finish line is crossed. The finish line is placed approximately 15-20 meters before the finish tent, and the finish punch is located a few meters further. In the case of a close finish sprint between two or more competitors in a class, finish line judges decide in which order the competitors should punch the finish. Internal finish sprint races (comparisons of split times from the last control to the finish punch) are not recommended for stage 5, as it may lead to confusion over the correct order of finishing. Finish chutes for elite classes are divided into two tracks in order to create fairer sprint battles. Competitors choose either the left or right track and cannot switch once the choice is made. Red Exit If data in the Punching Card shows that not all correct controls were punched, the competitor must then go to the Red Exit in the finish tent in order to figure out the reasons. If you used manual punching at any controls, you must also go to the Red Exit, where your punches will be checked by officials. The Red Exit can also be used to notify event officials of any technical problem related to the competition, such as a non-functioning SI-unit. Out of bounds areas All cultivated and private land is out of bounds. Respect this rule before, during, and after the competition. There are also additional out of bounds areas marked on the map. These marked in terrain with blue-and-yellow streamering. If the boundary of an out of bounds area is marked on the map with a solid line, the corresponding streamering in terrain is continuous. If it is marked on the map with a dashed line, the streamering in terrain will consist of shorter, hanging series of streamers. If the boundary of an out of bounds area is not marked with a distinct line, then no streamers are placed in terrain. Crossing an out of bounds are results in disqualification. Streamers in terrain Out of bounds areas are marked in terrain with blue-and-yellow streamers. Indistinct trails are marked in terrain with white streamers. Results Current results are shown at oringenonline.se. You can use that website to easily follow your and others’ results on a computer or mobile device. Note that no results will be displayed at the arenas, either on screens or on paper. Instead, internet access through wifi and/or 4G connections will be available at the arenas. A list of all stage winners in all classes that receive prizes will be posted at approximately 5:30pm at the results board at O-Ringen Square. Complete results lists for all classes will be displayed no later than 7pm at the results board at O-Ringen Square. Results lists and split times will be published on Eventor and WinsplitsOnline no later than 8pm of each competition day. Prizegiving See the “Program and Ceremonies” section of the program brochure Reporting wildlife encounters Competitors who encounter wildlife during the competition must report these encounters to the Viltrapport area in the back of the finish tent. Animals that must be reported are moose, deer, and any predators. Toilets Toilets are located at the arenas and on the way to the start for all stages. For detailed information about toilets on the way to the start, see the overview sketch under Stage Information. Showers Warm outdoor showers are available at all arenas. See corresponding arena sketches for location. String-O String-O courses offer themed orienteering along a streamered course for the youngest kids (ages 3-8). Registration includes Punching Card rental. This is not a competitive activity, and every participant gets a prize each day. You can register via oringen.se or at Competitor Services locations at the arenas. Childcare Childcare is available at all competition arenas and can be booked via oringen.se or at Competitor Services. Incomplete races Competitors who quit the races must, as soon as they are able to, pass through the finish and have their Punching Card downloaded. If a competitor cannot have their Punching Card downloaded for any reason, such as an accident, their number and/or name should be messaged as soon as possible to finish official Håkan Lindberg at +46 (0)70-276 01 39. Maximum time The maximum allowed competition time for stages 1, 2, 3, and 5 is 2.5 hours. The maximal allowed time for stage 4 (middle distance) is 2 hours. If you take more than the maximum time for any stage, you are considered overtime. Search and rescue Event officials will organize search parties for the people who did not download or inform event officials that they quit the race after the end of the competition time. Family members and clubmates of the missing competitors are asked to provide relevant information to event officials in the event of a search. Rule violations Notifications of any rule violations that took place must be submitted in writing to event officials or to the Red Exit within two hours of the end of the competition. Protests Protests against the event officials’ decision in the case of a rule violation can be submitted in writing to the Red Exit or to Competitor Services at O-Ringen City or at the arenas no later than two hours after the original decision is presented. Competition jury Mats Blom (jury’s chairman), Jan Åhlund (competition chief for O-Ringen Höga Kusten 2018), and Johan Fröberg (competition chief for O-Ringen Kolmården 2019) Competition chief Jan Troeng (competition chief O-Ringen AB) and Magnus Albinsson (competition chief for O-Ringen Värmland).
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Programme O-Ringen Värmland 2017

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