part a: strategic overview - Department of Education

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15.2 Delegations and Performance Agreements The Department has implemented a Performance Management System for Senior Managers. The aim of the system is to ensure that managers are making the maximum possible contribution towards the achievement of Departmental goals. Many Senior Managers have undergone training in the use of the system. Most importantly, the Performance Management System currently in place will assist the Department in coaching and motivating our employees so that they not only meet their objectives but also understand the strengths they need to emphasize to ensure that we provide quality service to the public. The performance wheel will be kept turning everyday in an informal and formal process by three aspects, viz planning, coaching and reviewing. The Performance Management System for level 1 to 12 departmental employees has been implemented. The Accounting Officer signed financial, procurement and human resources delegations in the 2004/05 financial year. Powers have been delegated to DDGs as programme managers, to Chief Directors as responsibility managers level 1 and to Directors as responsibility managers level 2. Delegations have been built into performance agreements to measure the utilization of delegations. At present district managers have delegations for district operational budgets. It is planned that delegations will increase to the districts over the coming MTEF period 2006/07 to 2008/09 as capacity, systems and staffing are further developed and improved. Delegations will not however go lower than deputy director and chief education specialist (CES) level. 15.3 Capital Investment, Maintenance and Asset Management 15.3.1 Current Capital Programme The Department’s infrastructure delivery has just come through a severe slowdown as a result of the “belt tightening” exercise in 2004/05 and 2005/06, and now faces the challenge of gearing up its infrastructure programme for 2006/07. The infrastructure budget for 2006/07 is R669m, compared to R283m in 2005/06. This has largely been dealt with by procuring contracts for all the tenders previously put on hold during 2005/06, to ensure a running start to the 2006/07 financial year. The current (January 2006) status of the building programme is summarized below: Total projects for 2005/06 (excl on hold projects) 295 Projects under construction 102 Projects still to be completed by March 2006 17 Completed projects 148 Projects being carried forward into 2006/07 4 Projects not yet implemented 45 Included in the above are 108 contracts which were also recently awarded for dealing with emergency situations at schools in the Eastern Cape, and these should all be completed by the end of the financial year. In addition the ongoing programme described above, the Department has recently commenced with the projects previously put on hold. These comprise 116 schools, of which 94 have already been put to tender and of these 57 had contracts awarded as at mid January 2006. 15.3.2 Closure and Downgrading of Facilities The Department is in the process of formulating a policy on the rationalization and reorganization of small schools, as reported elsewhere herein. As this will entail enlarging certain schools, provision of hostels and transportation of learners, it will have substantial implications for the infrastructure programme. Whilst this process is under way, care will be taken to avoid providing facilities where they may later become redundant. 5 Year ECDoE Strategic Plan for 2005/06 to 2009/10 March 2006 Page 97 5 Year ECDoE Strategic Plan for 2005-06 to 2009-10. 21 F (5) Page 93
The obvious group of small schools where re-organization is to take place is that of farm schools. Here a number of schools that have become unviable have already been amalgamated or closed down. 15.3.3 Maintenance and Refurbishment Major maintenance and refurbishment are also undertaken at all schools where additional accommodation is being provided under the capital works programme, while minor maintenance is carried out by the school itself (Section 21 schools) or by the District Office on behalf of the school (Section 20 schools) – note that funds for minor maintenance are not channeled through the infrastructure budget. However, the condition of many of the Department’s buildings is such that significant repair and renovation is required, as is evident from the table below: Table 47: 1: Condition of Capital Stock (April 2005) Condition Number % Very Weak (mud) 939 12.5 Weak 3,148 41.9 In Need of Repair 2,207 29.4 Good Condition 963 12.8 New Building 52 0.7 Being Upgraded 201 2.7 No Response 0 0 TOTAL 7,510 100 Note that the table above includes all ECDoE facilities and not just schools. All schools have been categorized according to well defined needs in the Education Facilities Management System (EFMS). It is the Department’s endeavour to introduce a cyclic maintenance programme as part of its increasing focus on life cycle planning / costing. This will, however, require significantly more funding than is currently the case. Maintenance currently accounts for approximately 15% of the budget, and this will need to be increased substantially. Unfortunately the extent of the backlogs places a greater demand on the budget at present. 15.3.4 Asset Management Plan The Department’s Physical Resource Planning section has prepared a 10-year asset management plan (known as the Infrastructure Plan) for the period 2005-2014. This sets out the current infrastructure situation, proposed levels of service, principles for provision of facilities, and plans for intervention. The policies and strategies contained in this Strategic Plan are in turn reflected in the Infrastructure Plan where these affect physical infrastructure in any way. The Infrastructure Plan, of which the first edition was only produced in 2005/06, is in the process of progressive sophistication. Initially it was in effect only an annual project list, but now endeavours to cover the entire infrastructure life cycle. This implies a much stronger focus on post construction aspects such as operational costs, maintenance, rehabilitation and ultimately disposal. The establishment of the EFMS was the first step in this process. Other current activities include � the introduction and implementation of best practices in infrastructure planning and delivery (through the Infrastructure Delivery Improvement Programme (IDIP), and � broadening the base of Implementing Agents employed for infrastructure delivery and strengthening of the performance agreements with these agents. The Department now has formal Service Level Agreements with the Department of Public Works, the Independent Development Trust, the Amatola Water board, and Eskom. It is also 5 Year ECDoE Strategic Plan for 2005/06 to 2009/10. March 2006 Page 98 5 Year ECDoE Strategic Plan for 2005-06 to 2009-10. 21 F (5) Page 94 part C: background information
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FOREWORD BY THE MEMBER OF THE EXECU
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FOREWORD BY THE MEMBER OF THE EXECU
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List of Tables Table 1: Strategic G
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ACRONYMS ABET Adult Basic Education
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e a s t e r n c a p e d e p a r t m
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Gradually, this strategy refocuses
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6. SECTORAL SITUATION ANALYSIS 6.1
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� Key national policy frameworks
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� Public administration must be b
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8.1.4 The Transformation Agenda of
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No Strategic Goal Rationale and Foc
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NUMBER AND IDENTIFICATION OF GOALS
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Strategic Objective 6: HIV and AIDS
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� Monthly Reports� � Quarterl
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e a s t e r n c a p e d e p a r t m
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Table 5: Programmes and Sub-Program
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STRATEGIC GOALS AND OBJECTIVES PROG
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STRATEGIC GOALS AND OBJECTIVES 5.6
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Table 7: Overview of Programmes Lis
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11.4. Overview of Policies, Priorit
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SUB-PROGRAMME: - Purpose - Transfor
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Page 63 and 64: e a s t e r n c a p e d e p a r t m
Page 65 and 66: � ICT professional development of
Page 67 and 68: meal for our poorer children. These
Page 69 and 70: the relative share of the South Afr
Page 71 and 72: Table 10: Distribution of Total Pop
Page 73 and 74: The map shows that the highest aver
Page 75 and 76: Map 1: Population Density Distribut
Page 77 and 78: District Total Population aged 7-18
Page 79 and 80: When comparing the school-age popul
Page 81 and 82: Table 12: Socio-economic Deprivatio
Page 83 and 84: 13.4.1 Employment, Income and other
Page 85 and 86: 13.7 Education Profile of People in
Page 87 and 88: 13.9. Programme 2 - Public Ordinary
Page 89 and 90: Total Population aged 14-18 GER Sec
Page 91 and 92: 13.9.4 Over-aged Learners Several o
Page 93 and 94: Table 26 mirrors provincial aggrega
Page 95 and 96: Map 4: Learner : Educator Ration pe
Page 97 and 98: Map 5: Learner: Classroom Ratios pe
Page 99 and 100: The highest performing ex-Departmen
Page 101 and 102: Combined schools with more secondar
Page 103 and 104: LSEN schools. There are 666 special
Page 105 and 106: 14. EVALUATION OF CURRENT IMPLEMENT
Page 107: 5 Year ECDoE Strategic Plan for 200
Page 111 and 112: establishment had been largely comp
Page 113 and 114: 15.6 Performance Management System
Page 115 and 116: Table 50: 4: Expected MTEF Figures
Page 117: � Compliance on journal entries:
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